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Home My WebLink About10-03-22 Council Meeting SPECIAL ACCOMMODATIONS: The City of Arlington strives to provide accessible meetings for people with disabilities. Please contact the ADA coordinator at (360) 403-3441 or 711 (TDD only) prior to the meeting date if special accommodations are required. CALL TO ORDER Mayor Barb Tolbert PLEDGE OF ALLEGIANCE ROLL CALL Mayor Barb Tolbert – Wendy APPROVAL OF THE AGENDA Mayor Pro Tem Jan Schuette INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS PROCLAMATIONS PUBLIC COMMENT For members of the public who wish to speak to the Council about any matter not on the Public Hearing portion of the meeting. Please limit remarks to three minutes. CONSENT AGENDA Mayor Pro Tem Jan Schuette 1. Minutes of the September 19 and September 26, 2022 Council meetings ATTACHMENT A and September 26, 2022 Audit Exit Conference 2. Accounts Payable: Approval of EFT Payments and Claims Checks: #106487 through #106601 dated September 20, 2022 through October 3, 2022 for $633,534.29 PUBLIC HEARING NEW BUSINESS 1. Lease Agreement for Purchase of Patrol Vehicles ATTACHMENT B Staff Presentation: Mike Gilbert / Paul Ellis Council Liaison: Michele Blythe 2. Contract for Sanitary Sewer Inflow and Infiltration Control ATTACHMENT C Staff Presentation: Jim Kelly Council Liaison: Debora Nelson 3. Award of the Potable Water Production Well Installation Project ATTACHMENT D Staff Presentation: Jim Kelly Council Liaison: Debora Nelson Arlington City Council Meeting Monday, October 3, 2022 at 7:00 pm City Council Chambers – 110 E 3rd Street SPECIAL ACCOMMODATIONS: The City of Arlington strives to provide accessible meetings for people with disabilities. Please contact the ADA coordinator at (360) 403-3441 or 711 (TDD only) prior to the meeting date if special accommodations are required. 4. Smokey Point Boulevard Corridor Design Preferred Alternative ATTACHMENT E Staff Presentation: Jim Kelly Council Liaison: Jan Schuette COMMENTS FROM COUNCILMEMBERS INFORMATION/ADMINISTRATOR & STAFF REPORTS MAYOR’S REPORT EXECUTIVE SESSION Consideration of real estate lease or purchase or price. [RCW 42.30.110(1)(b)-(c)] Mayor Barb Tolbert / City Attorney Steve Peiffle RECONVENE ADJOURNMENT Mayor Pro Tem Jan Schuette / Mayor Barb Tolbert DRAFT Page 1 of 3 Council Chambers 110 East 3rd Street Monday, September 19, 2022 Councilmembers Present: Don Vanney, Heather Logan, Debora Nelson, Jan Schuette, Michele Blythe, Yvonne Gallardo-Van Ornam, and Marilyn Oertle via Zoom. Council Members Absent: None. Staff Present: Mayor Barb Tolbert, Paul Ellis, Lieutenant Peter Barrett, Sarah Lopez, Jim Kelly, Kristin Garcia, City Attorney Steve Peiffle, Tony Orr, and Julie Petersen. Also Known to be Present: Kathy Vanney, Holly Sloan-Buchanan and Steve Maisch. Mayor Barb Tolbert called the meeting to order at 7:00 p.m., and the Pledge of Allegiance and roll call followed. APPROVAL OF THE AGENDA Mayor Pro Tem Jan Schuette moved to approve the agenda as presented. Councilmember Marilyn Oertle seconded the motion, which passed with a unanimous vote. INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS None. PROCLAMATIONS None. PUBLIC COMMENT None. CONSENT AGENDA Mayor Pro Tem Jan Schuette moved and Councilmember Marilyn Oertle seconded the motion to approve the Consent Agenda that was unanimously carried: 1. Minutes of the August 1 and September 12, 2022 Council meetings 2. Accounts Payable: Approval of EFT Payments, Claims, and Petty Cash Checks: #106145 through #106266 dated August 2, 2022 through August 15, 2022 for $1,133,416.55, and #106267 through #106394, Petty Cash Checks #2012, 2014, and 2015 dated August 16, 2022 through September 6, 2022 for $1,013,372.31, and #106395 through #106486, Petty Cash Checks #2016 dated September 7, 2022 through Minutes of the Arlington City Council Meeting Minutes of the City of Arlington City Council Meeting September 19, 2022 Page 2 of 3 September 19, 2022 for $436,890.45, and Approval of Payroll EFT Payments and Checks: #30198 through #30210 dated August 1, 2022 through August 31, 2022 for $1,225,717.60 3. Adoption of 2021 Snohomish County Comprehensive Solid and Hazardous Waste Management Plan PUBLIC HEARING None. NEW BUSINESS Opioid Litigation Settlement City Attorney Steve Peiffle asked City Council for approval to proceed with the opioid litigation settlement. He reminded the Council that the current settlement proposal is to join in a $518 million settlement entered into by the Washington State Attorney General’s office, which has entered into a proposed settlement with the same three distributors of opioids. Mr. Peiffle answered Council questions. Mayor Pro Tem Jan Schuette moved and Councilmember Michele Blythe seconded the motion to approve the City’s participation in the Opioid Settlement litigation brought by the State of Washington, and authorized the Mayor to sign the participation form, the allocation agreement, and the Memorandum of Understanding (MOU) and any related documents to receive settlement funds, subject to final review by the City Attorney. The motion passed unanimously. Interlocal Agreement with the Snohomish Health District for Naloxone Police Lieutenant Peter Barrett requested City Council approve an Interlocal Agreement (ILA) with the Snohomish Health District (SHD) allowing them to provide naloxone at their expense to the Arlington Police Department to reverse overdose in return for statistical tracking data for each incident in which naloxone is administered. The SHD is merging with Snohomish County Human Services in 2023, at which time a new ILA will be required. Councilmember Heather Logan moved and Councilmember Don Vanney seconded the motion to approve the Interlocal Agreement with the Snohomish Health District and authorized the Mayor to sign the agreement. The motion passed unanimously. Interlocal Agreement with the City of Everett In-Service Training Police Lieutenant Peter Barrett requested City Council approve an Interlocal Agreement with the City of Everett for the Arlington Police Department to participate in regular in-service training sessions on various law enforcement topics. Lieutenant Barrett answered Council questions. Councilmember Don Vanney moved and Councilmember Michele Blythe seconded the motion to approve the Interlocal Agreement with the City of Everett and authorized the Mayor to sign the agreement. The motion passed unanimously. City Applications for Arlington Tourism Grant (Lodging Tax Funded) Community Engagement Director Sarah Lopez requested authority from City Council to apply for the Hotel/Motel Tourism Grant that will assist in the Eagle Festival, Summer Entertainment Series, Stronger Together Entertainment, picnic tables for events, kiosk Minutes of the City of Arlington City Council Meeting September 19, 2022 Page 3 of 3 replacements for Centennial Trail, and sound system for Olympic Avenue in 2023. Ms. Lopez and Ms. Garcia answered Council questions. Councilmember Debora Nelson moved and Councilmember Heather Logan seconded the motion to authorize staff to apply for the City of Arlington’s Hotel/Motel Tourism grant. The motion passed unanimously. Amendment No. 1 for Construction Management Services with KBA, Inc. Public Works Director Jim Kelly requested Council approve Contract Amendment No. 1 for Construction Management services with KBA, Inc. for the Smokey Point Blvd. Overlay Project. Councilmember Debora Nelson moved and Councilmember Marilyn Oertle seconded the motion to approve the amendment to the KBA contract for Construction Management services for the Smokey Point Boulevard Project, and authorized the Mayor to sign the amendment. The motion passed unanimously. COMMENTS FROM COUNCILMEMBERS Mayor Pro Tem Jan Schuette announced that the SnoTRAC survey will be in the City of Arlington Newsletter. Councilmember Don Vanney shared his appreciation for the Maintenance and Operations Department and Public Works for the painted crosswalks. ADMINISTRATOR & STAFF REPORTS None. MAYOR’S REPORT None. EXECUTIVE SESSION None. ADJOURNMENT With no further business to come before the Council, the meeting was adjourned at 7:19 p.m. _________________________________________ Barbara Tolbert, Mayor DRAFT Page 1 of 3 Council Chambers 110 East 3rd Street Monday, September 26, 2022 Councilmembers Present: Don Vanney, Heather Logan, Debora Nelson, Marilyn Oertle, Jan Schuette, Michele Blythe, and Yvonne Gallardo-Van Ornam, who joined with Zoom. Council Members Absent: None. Staff Present: Mayor Barb Tolbert, Paul Ellis, Kristin Garcia, James Trefry, Mandy Kruger, Jim Kelly, Kris Wallace, Marc Hayes, Peter Barrett, Mike Gilbert, Mike Phillips, Andrea Hill, Zachary Marshall, Mark Wilde, Jason DeVoir, Jonathan Ventura, Nate Bauer, Jeremy Cronauer, Meghan Kidd-Zimmerman, Tony Orr, City Attorney Steve Peiffle, and Wendy Van Der Meersche. Also Known to be Present: Bob Nelson, Kathy Vanney, friends and family of Officers Bauer, Cronauer, and Kidd-Zimmerman. Mayor Barb Tolbert called the meeting to order at 7:00 pm, and the Pledge of Allegiance and roll call followed. APPROVAL OF THE AGENDA Mayor Pro Tem Jan Schuette moved to approve the agenda as presented. Councilmember Marilyn Oertle seconded the motion, which passed with a unanimous vote. SWEARINGS IN Lieutenant Peter Barrett introduced Police Officers Nate Bauer, Meghan Kidd-Zimmerman, and Jeremy Cronauer. City Attorney Steve Peiffle administered the oath of office for each. Officer Bauer’s badge was pinned by his wife, Lisa and son, Atlas. Officer Kidd-Zimmerman’s badge was pinned by her mother, and joined by her father. Officer Cronauer’s badge was pinned by his fiancée. INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS None. WORKSHOP ITEMS – NO ACTION WAS TAKEN Smokey Point Corridor Update Public Works Director Jim Kelly introduced Dan Hansen, PE, from Perteet Engineering, who provided a PowerPoint presentation with design of the Smokey Point Boulevard Corridor project. Mr. Hansen was joined by Jim Hansen, PE, of HBB Landscape Architecture. Discussion followed with Mr. Hansen and Mr. Kelly answering Council questions. Minutes of the Arlington City Council Workshop Minutes of the City of Arlington City Council Workshop September 26, 2022 Page 2 of 3 Inflow and Infiltration Repair Contract Award Public Works Director Jim Kelly reviewed a 24-month “on-call” contract with Pro Vac for inflow/infiltration repair on sanitary sewer system. Inflow and infiltration of groundwater into the Arlington sewer system has a major impact on the operation of the Water Reclamation Facility and downstream lift stations. Clean groundwater inflow and infiltration into the sanitary sewer system robs capacity at both the WRF and lift stations and causes excessive and unnecessary operation costs. Discussion followed with Mr. Kelly answering Council questions. Utilities and Transportation Quarterly Report Public Works Director Jim Kelly provided the Utilities and Transportation third quarter report. Discussion followed with Mr. Kelly answering Council questions. Finance Monthly Report Finance Director Kristin Garcia provided the August 2022 financial report. Discussion followed with Ms. Garcia answering Council questions. Community and Economic Development Quarterly Report Community and Economic Development Director Marc Hayes provided the Community and Economic Development third quarter report. Discussion followed with Mr. Hayes answering Council questions. ADMINISTRATOR AND STAFF REPORTS City Administrator Paul Ellis thanked Finance Director Kristin Garcia and Assistant Finance Director Sheri Amundsen and finance staff for great audit results. Mr. Ellis also stated that the binders for Saturday’s budget retreat have been distributed, and any additional information requested by Council will be handed out at the retreat. MAYOR’S REPORT Mayor Tolbert thanked councilmembers who attended the Cascade Industrial Center networking event Thursday, September 22. COMMENTS FROM COUNCILMEMBERS Councilmember Schuette provided additional comments about the Cascade Industrial Center COUNCILMEMBER REPORTS Councilmembers had nothing to report this evening. PUBLIC COMMENT None. REVIEW OF CONSENT AGENDA ITEMS FOR NEXT MEETING Councilmembers discussed and decided to keep agenda items for next week on New Business. Minutes of the City of Arlington City Council Workshop September 26, 2022 Page 3 of 3 EXECUTIVE SESSION ADJOURNMENT With no further business to come before the Council, the meeting was adjourned at 8:50 p.m. _________________________________________ Barbara Tolbert, Mayor DRAFT Page 1 of 2 Monday, September 26, 2022 Staff Present: Mayor Barb Tolbert, City Administrator Paul Ellis, Finance Director Kristin Garcia, Assistant Finance Director Sheri Amundson, and City Clerk/Executive Assistant Wendy Van Der Meersche. Also Known to be Present: Councilmembers Don Vanney, Jan Schuette, Heather Logan, Michele Blythe, Assistant Audit Manager Courtney Amonsen, and Audit Lead Miranda Shales. Finance Director Kristin Garcia began the special meeting 3:00 p.m.., and introduced city staff, councilmembers, and audit staff. DISCUSSION Assistant Audit Manager Courtney Amonsen provided an overall summary of the Financial and Federal Compliance Audit. The exit conference packet was emailed prior to today. Ms. Amonsen stated that two separate audits were conducted for the City of Arlington, all for the time period of January 1, 2021 through December 31, 2021. Ms. Shales provided the results of the two audits conducted: • Financial statement audit for January 1, 2021 through December 31, 2021 • Federal grant compliance audit for January 1, 2021 through December 31, 2021 The team tested the following federal programs: • Airport Improvement Program, CFDA no. 20.106–$304,402 • Coronavirus State and Local Fiscal Recovery Fund, CFDA no. 21.027–$329,885 The audit team did not identify any material misstatements during the audit. There were no uncorrected misstatements in the audited financial statements. There were no instances of noncompliance material to the financial statements. The city received an unmodified opinion on the financial statements. The city received an unmodified opinion on compliance with requirements applicable to each major program. Ms. Amonsen provided closing remarks, and stated that the 2021 report will be published on the state auditor’s website by September 29, 2022. The 2022 audit will begin summer of 2023, with accountability for public resources, financial statement, and federal program audits, all for the period of January 1, 2022 through December 31, 2022. Minutes of the Arlington 2021 Audit Exit Zoom Conference Minutes of the City of Arlington City Council Meeting March 21, 2022 Page 2 of 2 Ms. Shales thanked Kristin Garcia and Sheri Amundson for all the assistance they provided during the audit, and their dedication to the City, and their efforts to ensure a smooth audit. Mayor Tolbert asked if the audits would continue to be conducted electronically to save taxpayer dollars. Ms. Amonsen stated that they would continue to be electronic, with the possibility of hybrid. Electronic audits have proven to be very efficient. ADJOURNMENT The exit conference ended at 3:16 p.m. _________________________________________ Barbara Tolbert, Mayor City of Arlington Council Agenda Bill Item: NB #1 Attachment B buying power, therefore are able to reduce lead-time. The vehicle lease proposed for the patrol cars is a City of Arlington Council Agenda Bill Item: NB #2 Attachment C 2022/2023/2024 Budget and infiltration into the sanitary sewer system robs capacity at both the WRF and lift stations and causes excessive and unnecessary operation costs. Public Works advertised the Sanitary Sewer Inflow and Infiltration Control project as a unit-priced contract on the MRSC Small Works Roster, only one bid was received. The contract for this project is a City of Arlington standard Unit-Priced contract that will have all work issued on a Task Order basis. Sanitary Inflow & Infiltration Project Bid Date: 8/18/2022 Bid Estimated Price per TOTAL BID PRICE ($)Unit Price Total Price Item 2‐Yr Quantit Unit ($)(Excluding Sales Tax) 1 Mobilization and Demobilization EA 4 $2,000 $8,000 3,250.00$ 13,000.00$ 2 Traffic Control – 1 Person Crew HR 30 $60 $1,800 145.00$ 4,350.00$ 3 Traffic Control – 2 Person Crew HR 30 $120 $3,600 245.00$ 7,350.00$ 4 CIPP Sectional Liner, 6”‐8” Pipe Diameter x 3 ft.EA 5 $850 $4,250 2,950.00$ 14,750.00$ 5 CIPP Sectional Liner, 6” ‐ 8” Pipe Diameter x 4 ft.EA 5 $1,150 $5,750 3,100.00$ 15,500.00$ 6 Trim Protruding Lateral EA 5 $250 $1,250 2,700.00$ 13,500.00$ 7 Lateral Reconnection & Grouting EA 4 $400 $1,600 3,100.00$ 12,400.00$ 8 Top Hat Liner EA 8 $800 $6,400 3,100.00$ 24,800.00$ 9 Testing of 6”‐8” Pipe (Sewer Mainline Pipe Joint)EA 25 $150 $3,750 975.00$ 24,375.00$ 10 Testing of 10”‐12” Pipe (Sewer Mainline Pipe Joint)EA 25 $225 $5,625 975.00$ 24,375.00$ 11 Chemical Grouting 6”‐8” Pipe Sewer Mainline Pipe Joint & Defect EA 15 $400 $6,000 1,150.00$ 17,250.00$ 12 Chemical Grouting 10”‐12” Pipe Sewer Mainline Pipe Joint & Defect EA 15 $500 $7,500 1,150.00$ 17,250.00$ 13 Chemical Grouting Manholes and Other Utilities EA 10 $2,000 $20,000 1,250.00$ 12,500.00$ 14A Acrylamide Chemical Grout (Material)GAL 450 $35 $15,750 27.00$ 12,150.00$ 14B Urethane Chemical Grout (Material)GAL 120 $140 $16,800 135.00$ 16,200.00$ 15 Sewage Bypass Pumping – 8” Pipe EA 10 $750 $7,500 750.00$ 7,500.00$ 16 Sewage Bypass Pumping – 10” Pipe Diameter EA 10 $825 $8,250 750.00$ 7,500.00$ 17 Smoke Testing (Mainline Sewer, Manhole to Manhole)EA 12 $350 $4,200 765.00$ 9,180.00$ $128,025 Total Includes WSST 253,930.00$ Pro‐Vac TOTAL BID Description Unit Engineer's Estimate City of Arlington Council Agenda Bill Item: NB #3 Attachment D COUNCIL MEETING DATE: October 3, 2022 SUBJECT: Award of the Potable Water Production Well Installation Project ATTACHMENTS: Certified Bid Tab Sheet DEPARTMENT OF ORIGIN Public Works; Jim Kelly, Director 360-403-3505 EXPENDITURES REQUESTED: $528,465.50 (Low Bid) BUDGET CATEGORY: Water Capital Improvement Fund (Fund 405) BUDGETED AMOUNT: $750,000.00 LEGAL REVIEW: DESCRIPTION: Review of bid tabulation and award of contract for the 2022 Potable Water Production Well Installation Project HISTORY: Public Works has been working for several years on securing and developing new water sources to ensure future water availability for Arlington’s future. This project was included in the City’s 2022 budget and 2023/2024 biennial budget as summarized below. The Exploratory Drilling, Testing, and Monitoring project was completed by Holt Services Inc in 2020 in order to determine the best well site location. The Production Well Installation project was advertised for bid in August Item Unit Unit Price Total Price Unit Price Total Price 1 1 LS $95,000.00 $95,000.00 $95,000.00 $95,000.00 2 2 EA $9,000.00 $18,000.00 $10,000.00 $20,000.00 3 100 LF $500.00 $50,000.00 $775.00 $77,500.00 4 2 EA $20,000.00 $40,000.00 $20,000.00 $40,000.00 5 1 EST $40,000.00 $40,000.00 $40,000.00 $40,000.00 6 88 LF $275.00 $24,200.00 $250.00 $22,000.00 7 40 LF $500.00 $20,000.00 $500.00 $20,000.00 8 120 HR $450.00 $54,000.00 $450.00 $54,000.00 9 2 EA $25,000.00 $50,000.00 $25,000.00 $50,000.00 10 500 LF $20.00 $10,000.00 $25.00 $12,500.00 11 64 HR $350.00 $22,400.00 $375.00 $24,000.00 12 1 LF $2,000.00 $2,000.00 $2,500.00 $2,500.00 13 1 LS $10,000.00 $10,000.00 $10,000.00 $10,000.00 14 1 EST $1,000.00 $1,000.00 $1,000.00 $1,000.00 15 16 HR $0.00 $0.00 $0.00 $0.00 16 1 EST $15,000.00 $15,000.00 $15,000.00 $15,000.00 $451,600.00 $483,500.00 $41,998.80 $44,965.50 $493,598.80 $528,465.50 Engineer's Estimate Hokkaido Drilling Inc. Haller Well Field Project - Bid Tab Authorized Hourly Work Description Mobilization/Demobilization 36-inch Drive Shoes Drilling 36-inch Boreholes Furnish Well Screens & Other Materials Furnish Finished 30-inch Well Casing Tax 9.3% Surface Seal Material 36-inch Drive Shie Cuts Total Bid Amount Pumping Test Equipment Test Water Conveyance System Hourly Work for Pumping Tests Abandonment Sealing Materials Monitoring Well Decommissioning Extra Materials Standy Time Force Account Work Subtotal City of Arlington Council Agenda Bill Item: NB #4 Attachment E Smokey Point Blvd between 74th St and 200th St. Several design consultants were interviewed, and the Perteet team was best suited for this project. Work began in 2020. Both Public Works and Community and Economic Development worked with the Perteet team on public outreach, corridor planning, transportation analysis, and preliminary design of the Smokey Point Blvd Corridor preferred alternative. Though work was impacted by COVID-19 meeting restrictions, the RESOLUTION NO. 2022–016 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARLINGTON APPROVING THE SMOKEY POINT BOULEVARD CORRIDOR PREFERRED ALTERNATIVE AND AUTHORIZING STAFF TO PROCEED WITH FINAL DESIGN AND PUBLIC OUTREACH WHEREAS, the City applied for and received a federal grant for design of the Smokey Point Boulevard Corridor Project; and WHEREAS, City staff contracted with Perteet Engineering to conduct public outreach and produce design documents for a preferred corridor alternative; and WHEREAS, public input and comment has been received during the design process; and WHEREAS, a draft concept of the preferred corridor alternative design plan was presented to council at the September 26, 2022 council meeting; and WHEREAS, the preferred alternative is the best suited to provide transportation system safety improvements, mobility improvements, and neighborhood improvements to meet the Smokey Point community’s needs into the future, and WHEREAS, it appears to be in the best public interest to allow staff and consultant to proceed with the proposed design plan. NOW, THEREFORE, BE IT RESOLVED that the City of Arlington approves of the Smokey Point Boulevard Corridor preferred alternative and directs City staff and the Perteet design team to continue the design of the Smokey Point Boulevard Corridor Project as presented. Passed by the City Council of the City of Arlington on this 3rd day of October, 2022. CITY OF ARLINGTON ___________________________ Barbara Tolbert, Mayor ATTEST: ________________________________ Wendy Van Der Meersche, City Clerk APPROVED AS TO FORM: _________________________________ Steven J. Peiffle, City Attorney