HomeMy WebLinkAbout06-21-22 Council Meeting
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CALL TO ORDER
Mayor Barb Tolbert
PLEDGE OF ALLEGIANCE
ROLL CALL
Mayor Barb Tolbert – Wendy
APPROVAL OF THE AGENDA
Mayor Pro Tem Jan Schuette
INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS
Mayor’s June Volunteer Award to Vincent and Alyson Cork - Salt of the Earth Food Blessing
Mayor Barb Tolbert
PROCLAMATIONS
PUBLIC COMMENT
For members of the public who wish to speak to the Council about any matter not on the Public Hearing
portion of the meeting. Please limit remarks to three minutes.
CONSENT AGENDA
Mayor Pro Tem Jan Schuette
1. Minutes of the May 19 Council Retreat, June 7 Special Meeting, ATTACHMENT A
and June 7 and June 13, 2022 Council Meetings
2. Accounts Payable:
Approval of EFT Payments and Claims Checks: #105688 through #105840
dated June 7, 2022 through June 21, 2022 for $960,294.60; and
Approval of Payroll EFT Payments and Check #30182 through #30189
dated May 1, 2022 through May 31, 2022 in the amount of $1,211,393.90.
3. Murraysmith Contract Amendment #3 ATTACHMENT B
4. Personnel Policy Update ATTACHMENT C
PUBLIC HEARING
NEW BUSINESS
1. Parks and Recreation Master Plan Financial Briefing ATTACHMENT D
Paul Ellis / Tom Beckwith
Arlington City Council Meeting
Tuesday, June 21, 2022 at 7:00 pm
City Council Chambers – 110 E 3rd Street
SPECIAL ACCOMMODATIONS: The City of Arlington strives to provide accessible meetings for people with disabilities. Please contact the
ADA coordinator at (360) 403-3441 or 711 (TDD only) prior to the meeting date if special accommodations are required.
2. Transportation Comprehensive Plan Contract with Transpo Group ATTACHMENT E
Staff Presentation: Jim Kelly
Council Liaison: Jan Schuette
3. Contract Renewal with Waste Management NW ATTACHMENT F
Staff Presentation: Jim Kelly
Council Liaison: Debora Nelson
4. Modification to Salary Schedule for Non-Represented Employees ATTACHMENT G
Staff Presentation: James Trefry
Council Liaison: Mayor Pro Tem Jan Schuette
COMMENTS FROM COUNCILMEMBERS
INFORMATION/ADMINISTRATOR & STAFF REPORTS
MAYOR’S REPORT
EXECUTIVE SESSION
RECONVENE
ADJOURNMENT
Mayor Pro Tem Jan Schuette / Mayor Barb Tolbert
DRAFT
Page 1 of 4
Semiahmoo Resort 9565 Semiahmoo Parkway, Blaine, WA 98230 May 19-21, 2022
Councilmembers Present: Marilyn Oertle, Don Vanney, Jan Schuette, Michele Blythe, and Heather Logan.
Council Members Absent: Debora Nelson
Staff Present: Mayor Barb Tolbert, Paul Ellis, Sarah Lopez, Jim Kelly, Kristin Garcia, Amy Rusko, Bryan Terry, Marc Hayes, Marty Wray, Chief Jonathan Ventura, Deputy Fire Chief Dave Kraski, City Attorney Steve Peiffle, and Julie Petersen.
Also Known to be Present: Sid Logan and Kathy Vanney.
Retreat facilitator, Steve Peiffle called the meeting to order at 1:15 p.m. on Thursday, May 19, 2022. Mr. Peiffle began by requesting the expectations for the retreat from the attendees. The expectations included a deeper dive into implementing a structure of priorities for Capital Project planning, Comprehensive Plan and Transportation, Public Safety, and other topics raised through the weekend.
2020-2021 STRATEGIC PRIORITIES City Administrator Paul Ellis, reviewed the projects that were completed and the status of the current projects. He reviewed the Public Safety Staffing, Fiscal Sustainability Plan with the Capital Facilities Plan including the current and future revenues that includes Park and Playground Equipment, Affordable Housing, Transportation Plan, Water, Sewer, and Storm Capital Improvement Plan, Airport maintenance, Annexations, and Corridor Improvements. Finance Director Kristin Garcia reviewed the Operations budget, Grant funding status, funding needs for the proposed Capital Projects, Cares Act, and ARPA funding. Kristin will provide the list of details for the Capital projects expenditures. Staff answered questions from the Councilmembers and Mayor Tolbert. Councilmembers and Mayor Tolbert acknowledged and thanked the staff for the large amount of work that was able to be completed during the pandemic. Community and Economic Director Marc Hayes reviewed the 2024 Comprehensive Plan that includes Land Use, Housing, Economic Development, Capital Facilities, Transportation, Utilities, Open Space, and Parks and Recreation. He described the basis of the City’s obligations and guidelines from Growth Management Act rules under the RCW 36.70 A.040.
Minutes of the Arlington
City Council Retreat
Minutes of the City of Arlington City Council Workshop May 19-21, 2022
Page 2 of 4
He described the current comprehensive plan and the structure of the 2024 Comprehensive Plan. He introduced the proposed outline of the Comprehensive Plan with the organized foundational principals and the intent and importance of implementation with specified project costs. He reviewed the City of Arlington’s Growth Management Act (GMA) responsibilities of implementing the goals that apply the RCW requirements and the consequences from WA State if not implemented accordingly. Marc provided details on the growth projections and proposed Urban Growth Area (UGA) Expansions. Discussion ensued and staff answered questions from the Councilmembers and Mayor Tolbert. Thursday, May 19, 2022 the retreat was recessed at 4:00 pm and will reconvene Friday, May 20, 2022 at 8:20 am.
Friday, May 20, 2022 the Council Retreat resumed at 8:20 am. Retreat facilitator, Steve Peiffle, called the meeting to order at 8:20 a.m. Councilmembers Present: Marilyn Oertle, Don Vanney, Jan Schuette, Michele Blythe, and Heather Logan. Council Members Absent: Debora Nelson Staff Present: Mayor Barb Tolbert, Paul Ellis, Sarah Lopez, Jim Kelly, Kristin Garcia, Amy Rusko, Bryan Terry, Marc Hayes, Marty Wray, Chief Jonathan Ventura, Deputy Fire Chief Dave Kraski, City Attorney Steve Peiffle, and Julie Petersen. Also Known to be Present: Sid Logan and Kathy Vanney. Mr. Peiffle asked of the Councilmembers and staff what their reflections were on the information received on Thursday. Discussion ensued. Public Works Director Jim Kelly, described the Comprehensive Plan Elements, Goals, Policies, and Strategies for the Transportation 2045 Plan. The Transportation Plan covers the rail, trail, sidewalks, bike, bus, freight, and personal vehicles. He described the requirements that the plan must follow with State and Regional goals on environmental sustainability, future housing, economic development, and siting of public services. He described the Water System Plan covering details of State Law requirements and future demands on the system and improvements needed to be financially self-sufficient. He shared the requirements for the Clean Drinking Water Act from the Department of Health and explained the Hammer Water Right Transfer. He shared the plans for improvements at Haller Well South and Expansion of WTP.
Minutes of the City of Arlington City Council Workshop May 19-21, 2022
Page 3 of 4
He commented on the 10 year plan 2023-2032 and the 20 year plan 2033-2043 and the goal of a Draft plan to be ready by February 2023. This plan will be addressing the increase in population needs, permitting needs, protecting the environment with the state regulations, capital improvements, replacing old infrastructure and ensuring maintenance plan is in place. He shared the accomplishments from the 2015 Comprehensive Wastewater Plan and the continuation of the projects outlined within the plan. He briefly touched on the grant funding and financial stability we have for our projects and the changes that will need to be considered as the financial positioning shifts. Mr. Kelly answered questions from the councilmembers and Mayor Tolbert. Airport Deputy Director Marty Wray presented the current airport structure and updates. He described the critical aspects of the Masterplan and its importance for economic and growth for the future. He shared the Masterplan will begin later this year and will be completed in approximately two years. He shared some details that will be shown in the plan when it is finished such as; terminal building with updated service facilities, vertical take-off and landing area, electrical upgrades and vehicle charging stations, security for tenants and the airport, additional road access, educational centers, and other necessary improvements. Mr. Wray shared the financial health of the airport budget with the history of grants and economic impact it has on the City of Arlington. He played a video for the Council and Staff from Eviation. Discussion ensued and Mr. Wray answered questions from the Councilmembers and Mayor Tolbert. Community and Economic Development Director Marc Hayes announced that he will have the Councilmembers and Mayor Tolbert be participating in an Interconnectivity Matrix of Foundational Principals. He explained the goals in detail for this exercise and the elements that needed to be considered when determining the measurable outcomes for the following: Equity, Economic Stability and Vibrancy, Climate Adaptation and Community Resilience, Neighborhoods and Connectivity, and Healthy Active Lifestyles. He asked that the Councilmembers chose one of the topics to focus on and be able to work with others that have pieces of information that fit to help reach the desired outcome for the chosen goal.
Discussion ensued and Mr. Hayes answered questions from the Councilmembers and Mayor Tolbert. Friday, May 20, 2022 the retreat was recessed at approximately 2:30 pm and will reconvene Saturday, May 21, 2022 at 8:20 am.
Saturday, May 21, 2022 the Council Retreat resumed at 8:20 am. Retreat facilitator, Steve Peiffle, called the meeting to order at 8:20 a.m. Councilmembers Present: Marilyn Oertle, Don Vanney, Jan Schuette, Michele Blythe, and Heather Logan.
Minutes of the City of Arlington City Council Workshop May 19-21, 2022
Page 4 of 4
Council Members Absent: Debora Nelson Staff Present: Mayor Barb Tolbert, Paul Ellis, Sarah Lopez, Jim Kelly, Kristin Garcia, Bryan Terry, Marc Hayes, Marty Wray, Chief Jonathan Ventura, Deputy Fire Chief Dave Kraski, City Attorney Steve Peiffle, and Julie Petersen. Also Known to be Present: Sid Logan and Kathy Vanney. Mr. Peiffle asked of the Councilmembers and staff what their reflections were on the information received from Thursday and Friday. Discussion ensued. Police Chief Jonathan Ventura engaged the staff, Councilmembers and Mayor Tolbert in an activity that presented options on which department in the City would be an effective partner with public safety. He presented highlights from the DRAFT 2022 Annual Report. He shared details regarding the financial stability of the police department funding and spending, hiring and employee training, crime data reporting, professional standards, community engagement, the Use of Force, implementation of body worn cameras, technology upgrades, public safety strategic planning, investing in social worker and mental health professionals, citizen engagement, stakeholders and human service partners, drug use and outreach, homelessness and housing, youth dynamics and resources, State Legislature for Police Reform, police officer accountability, Lexipol policy, other local law enforcement partners, using social media to help track and communicate a positive representation, and how all the departments in the City play a role in Public Safety. North County Regional Fire Authority Deputy Chief of Operations Dave Kraski provided a summary of efforts to support the City and described the continued partnership in services provided to the City. He briefly talked about administrative changes in staffing, new equipment and other technology updates. He shared the support to Eviation and the call statistics. Information Technology Director Bryan Terry shared his efforts in updating technology for the different departments in the City to help achieve public safety. Finance Director Kristin Garcia reviewed the timeline for the next budget cycle starting in July and completing the approval in December of 2022. Mr. Peiffle asked the Staff, Councilmembers and Mayor Tolbert what their final reflections were on the information received from the retreat. Discussion ensued with a focus of public safety being interwove across all City projects.
ADJOURNMENT With no further items to discuss, the Council Retreat was adjourned at 12:00 p.m. _________________________________________ Barbara Tolbert, Mayor
DRAFT
Page 1 of 1
Council Chambers 110 East 3rd Street Tuesday, June 7, 2022
Councilmembers Present: Don Vanney, Heather Logan, Debora Nelson, Marilyn Oertle, Jan Schuette, and Michele Blythe.
Council Members Absent: None.
Staff Present: Mayor Barb Tolbert, Paul Ellis, Mike Gilbert, City Attorney Steve Peiffle, Sarah Lopez, and Marc Hayes.
Also Known to be Present: three members of the public and the applicants (in randomly drawn order prior to meeting) including: 1. Yvonne Gallardo-Van Ornam 2. Kate Impson 3. Brian Darmetko 4. Erich Lish 5. Nova Heaton 6. Lauren Bishop-Hunter 7. Ashley Schuette 8. Mark Tingley 9. Francis Craven 10. Judy Castanares Mayor Barb Tolbert called the meeting to order at 5:00 p.m. and roll call followed. Mr. Peiffle explained to City Council the process to fill the City Council vacancy. Applicants were called to the podium one at time to answer a series of questions from Mayor Tolbert and City Council. There was a 10-minute break at 6:20 p.m. Following the interviews, at 7:58 p.m., City Council went into an executive session and reconvened at 8:29 p.m. The Mayor announced that there would be a special meeting on Monday, June 13, at 7:00 p.m. when the Council would consider any motion to fill the City Council vacancy.
ADJOURNMENT The Special Meeting adjourned at 8:30 p.m. _________________________________________ Barbara Tolbert, Mayor
Minutes of the Arlington
Special City Council Meeting
DRAFT
Page 1 of 2
Council Chambers 110 East 3rd Street Monday, June 6, 2022
Councilmembers Present: Don Vanney, Heather Logan, Debora Nelson, Marilyn Oertle, Jan Schuette, and Michele Blythe.
Council Members Absent: None.
Staff Present: Mayor Barb Tolbert, Paul Ellis, Sheri Amundson, Bryan Terry, Mike Gilbert, City Attorney Steve Peiffle, Sarah Lopez, Jonathan Ventura, James Trefry, Seth Kinney, Devon Benner, Tim Zachman, Mike McQuoid, and Jason DeVoir.
Also Known to be Present: Deputy Art Wallin, Sarah Arney, Kathy Vanney, Judy Castanares, Amber McQuoid, and Ashley Posey. Mayor Barb Tolbert called the meeting to order at 7:00 p.m., and the Pledge of Allegiance and roll call followed.
APPROVAL OF THE AGENDA Mayor Pro Tem Jan Schuette moved to approve the agenda as presented. Councilmember Oertle seconded the motion, which passed with a unanimous vote.
INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS None.
PROCLAMATIONS Councilmember Debora Nelson read the Juneteenth proclamation. Councilmember Jan Schuette read the Ride Transit proclamation.
PUBLIC COMMENT None.
CONSENT AGENDA Mayor Pro Tem Jan Schuette moved and Councilmember Oertle seconded the motion to approve the amended Consent Agenda that was unanimously carried: 1. Minutes of the May 16 and May 23, 2022 Council meetings 2. Accounts Payable (amended): Approval of EFT Payments, Petty Cash Check #2011 for $54.75, and Claims Checks: #105563 – #105687 dated May 17 through June 6, 2022 for $1,119,403.54.
PUBLIC HEARING None.
Minutes of the Arlington
City Council Meeting
Minutes of the City of Arlington City Council Meeting June 6, 2022
Page 2 of 2
NEW BUSINESS
Resolution to Surplus Police Dog "Oso" to Handler Lieutenant Mike Gilbert reviewed the resolution to surplus Police Dog “Oso” to Handler Seth Kinney. Councilmember Michele Blythe moved and Councilmember Schuette seconded the motion to approve the resolution acknowledging the service of police dog “Oso”, declaring him as surplus, and authorizing his disposition to his handler, Sergeant Seth Kinney, and authorized the Mayor to sign the resolution. The motion passed unanimously.
Appointments to Parks, Arts, and Recreation Commission Community Engagement Director Sarah Lopez requested Council consent to the appointments of Sarah Arney and Christine Dietz to the Parks, Arts, and Recreation Commission. Councilmember Marilyn Oertle moved and Councilmember Nelson seconded the motion to consent to the appointments of Sarah Arney and Christine Dietz to the Parks, Arts and Recreation Commission. The motion passed unanimously.
Change Orders for Access Control Projects IT Director Bryan Terry requested Council approve the change orders for access control projects for Airport/CED Access Control, City Hall Access Control, PW Access Control, and PW Alarm System projects funded by the American Rescue Plan Act (ARPA) funding. Mayor Pro Tem Jan Schuette moved and Councilmember Blythe seconded the motion to approve the change order requests, and authorized the Mayor to sign them. The motion passed unanimously.
COMMENTS FROM COUNCILMEMBERS None.
ADMINISTRATOR & STAFF REPORTS Paul Ellis explained the current situation with North County Regional Fire Authority and City fire inspections. Mr. Ellis has been meeting with Chief Cermak regarding the interlocal agreement and cost of fire inspections after receiving an unexpected invoice in March. Councilmembers commented. Mr. Ellis will bring the agreement to Council when it is worked out, Councilmember Nelson asked it if could be by the end of the second quarter.
MAYOR’S REPORT None.
EXECUTIVE SESSION None.
ADJOURNMENT With no further business to come before the Council, the meeting was adjourned at 7:38 p.m. _________________________________________ Barbara Tolbert, Mayor
DRAFT
Page 1 of 3
Council Chambers 110 East 3rd Street Monday, June 13, 2022
Councilmembers Present: Don Vanney, Heather Logan, Debora Nelson, Marilyn Oertle, Jan Schuette, and Michele Blythe.
Council Members Absent: None.
Staff Present: Mayor Barb Tolbert, Paul Ellis, James Trefry, Jim Kelly, Jonathan Ventura, Tony Orr, City Attorney Steve Peiffle, and Wendy Van Der Meersche.
Also Known to be Present: Judy Castanares, Don Castanares, Kathy Vanney, Bob Nelson, Mark Tingley.
Mayor Barb Tolbert called the meeting to order at 7:00 pm, and the Pledge of Allegiance and roll call followed.
APPROVAL OF THE AGENDA Mayor Pro Tem Jan Schuette moved to approve the agenda as presented. Councilmember Debora Nelson seconded the motion, which passed with a unanimous vote.
INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS None.
SPECIAL MEETING – FINAL ACTION MAY BE TAKEN City Council interviewed 10 applicants Tuesday, June 7 for open Council Position No. 6. Councilmember Don Vanney made a motion to appoint Yvonne Gallardo-Van Ornam to the position, and Councilmember Debora Nelson seconded the motion. The motion passed unanimously. The special meeting was adjourned at 7:02 p.m., and Mayor Tolbert opened the workshop at 7:02 p.m.
WORKSHOP ITEMS – NO ACTION WAS TAKEN
Transportation Comprehensive Plan Contract with TranspoGroup Public Works Director Jim Kelly reviewed the Scope and Fee with TranspoGroup to update the City’s Transportation Comprehensive Master Plan. The preparation of a Transportation Comprehensive Plan (Transportation Element) is a required element of City’s General Comprehensive Plan and a requirement by PSRC, in order for the City to receive transportation grant funds. The Transportation Comprehensive Plan must be consistent with, and help implement, the Land Use Element of the Comprehensive Plan.
Minutes of the Arlington
City Council Special Meeting
and Workshop
Minutes of the City of Arlington City Council Workshop June 13, 2022
Page 2 of 3
The City last updated the Transportation Element in 2011, since then the City has grown significantly. The growing population and changes in the City’s zoning result in a need, and provides an opportunity, to systematically evaluate the City’s transportation system and plan for the future. This proposal provides for the presentation of a Transportation Comprehensive Plan that will be consistent with the all other City, county and regional Comprehensive plans. Discussion followed with Mr. Kelly answering Council questions.
Waste Management NW Contract Renewal Public Works Director Jim Kelly reviewed the amended and restated contract for solid waste, recycling, and compostable organics collection and disposal between the City of Arlington and Waste Management Northwest. Marcy Manibusan from Waste Management was present. Waste Management has provided exceptional and cost effective refuse, recycling, and composting services to the Arlington Community for over 20 years. They have been a good partner to the City. Discussion followed with Mr. Kelly and Ms. Manibusan answering Council questions.
Murraysmith Contract Amendment #3 Public Works Director Jim Kelly reviewed Amendment #3 to the Murraysmith South Cascade Industrial Center (CIC) Utilities Professional Services Agreement for additional electrical engineering and engineering services during construction to support the 51st Ave Urban Village. In order to support the development in the CIC, the City contracted with Murraysmith for the planning and design to extend water, sewer, and communication trunk-line infrastructure improvements to the south side of SR-531 before the SR-531 widening project started. The City later entered into a partnership with the Outpost and Smokey Point developer for mutual work on the design and installation of trunk infrastructure to serve the South CIC area and his development (Amendment #1). Per the partnership, the City would design the needed trunk infrastructure improvements and the developer would construct. This Amendment #3 will provide funding for additional electrical engineering and engineering services during construction that will exceed the current contract amount. This is the Project’s final amendment. Discussion followed with Mr. Kelly answering Council questions.
Personnel Policy Update City Administrator Paul Ellis reviewed an update to the City’s Policy 504 to add Juneteenth as a paid city holiday. In May of 2021, Governor Inslee added Juneteenth as a state holiday. Following that, Juneteenth was added to the City’s two collective bargaining agreements as a paid holiday. This update of the City’s Personnel Policy 504 will add Juneteenth as a paid holiday for non-represented staff. Discussion followed with Mr. Ellis answering Council questions.
Minutes of the City of Arlington City Council Workshop June 13, 2022
Page 3 of 3
Modification to Salary Schedule for Non-Represented Employees Administrative Services Director James Trefry reviewed a modification to the salary schedule. Information Technology (IT) and Human Resources are requesting a revision to the 2022 Non-Represented pay plan to add the new classification of Information Security Compliance Manager, in a pay grade “O”. It is also proposed it change the pay grade assignment of the IT Director classification from “P” to “Q”. The unused IT Manager classification is proposed to be deleted from the salary schedule. There is no requested change to the 2022 budget allocation for Information Technology. In the amended budget adopted in 2021 for 2022, an additional Systems Administrator II position was funded. It was subsequently determined that a different position with different functions was needed, and this new Information Security Compliance Manager position will take the place of the originally planned Systems Administrator II. The existing salary schedule was originally adopted on November 2, 2020 as part of the 2021/2022 Biennial Budget and most recently amended April 4, 2022. Discussion followed with Mr. Trefry answering Council questions.
ADMINISTRATOR AND STAFF REPORTS None.
MAYOR’S REPORT None.
COMMENTS FROM COUNCILMEMBERS Councilmember Debora Nelson thanked applicants who interviewed for the open Council position, and encouraged them to apply for commissions.
COUNCILMEMBER REPORTS Councilmembers had nothing to report this evening.
PUBLIC COMMENT None.
REVIEW OF CONSENT AGENDA ITEMS FOR NEXT MEETING Councilmembers discussed and agreed to place two items on the consent agenda for the Tuesday, June 21, 2022 Council meeting. 3. Murraysmith Contract Amendment #3 4. Personnel Policy Update
EXECUTIVE SESSION None.
ADJOURNMENT With no further business to come before the Council, the meeting was adjourned at 7:38 p.m. _________________________________________ Barbara Tolbert, Mayor
City of Arlington Council Agenda Bill Item: CA #3 Attachment B
the SR-531 widening project started. The City later entered into a partnership with the Outpost and Smokey Point developer for mutual work on the design and installation of trunk infrastructure to serve the South CIC area and his development (Amendment #1). Per the partnership, the City would design the needed trunk infrastructure improvements and the developer would construct. There were various design changes to accommodate the developer’s final site development and the construction of the new sanitary sewer lift station (LS-16) has more risk than the developer is comfortable with. The developer asked the City to take over the lift station construction portion of the project which requires the LS-16 construction documents be elevated to a “Public Bid” level (Amendment #2).
20-2778 MURRAYSMITH Amend No. 3 - CIC Utility Improvements
May 2022 City of Arlington - 1
EXHIBIT A-1
Amendment No. 3 To the Scope of Services
Cascade Industrial Center Utility Improvement Project
City of Arlington
Project Background
Murraysmith, Inc. (Murraysmith) is under contract with the City of Arlington (City) to provide
engineering services for the Cascade Industrial Center Utility Improvement Project.
Additional Services
Murraysmith developed this scope of services and fee estimate based on requested additional
engineering services per discussions with City staff. The additional services are for electrical
engineering and engineering services during construction that was not captured in previous
amendments for this project and for additional project management, bidding assistance and
removal of sewer system modeling work. The total for these additional services is $5,244, per the
Cost Summary in Exhibit B-1.
Additional engineering services include the following tasks.
Task 101 – Additional Project Management
Subtasks
101.1 Project Status Reporting
12 months additional project schedule is anticipated (June 2021 through June 2022). Amendment
#2 provided PM support through May 2021. Additional status reports of work activities, data
needs, and issues requiring City input through as-needed project status e-mails and phone calls to
City Project Manager.
101.2 Staff Management
12 months additional project schedule is anticipated (June 2021 through June 2022). Amendment
#2 provided PM support through May 2021. Additional management of project staff to ensure all
services are in conformance with the scope of services, budget, and schedule.
20-2778 MURRAYSMITH Amend. No. 3 - CIC Utility Improvements
May 2022 City of Arlington
101.3 Invoices and Budget Oversight
12 months additional project schedule is anticipated (June 2021 through June 2022). Amendment
#2 provided PM support through May 2021. Additional project cost monitoring and budget
management, including preparation and submission of monthly invoices and progress reports.
No changes are anticipated for Murraysmith Deliverables, City Responsibilities or Assumptions for
Project Management tasks from the original scope of services.
102.6 Project Management Meetings
Two additional meetings with City Project Manager and/or Developer to discuss project.
Task 202 – Preliminary Design
Subtasks
202.2 Lift Station 12 – Downstream Evaluation
City has requested removal of work for this task from the original scope of services. Evaluation of
downstream impacts at existing lift station 12 and development of brief technical memorandum
will not be completed by Murraysmith.
202.3 Lift Station 12 – Downstream Evaluation Supplement
City has requested removal of work for this task from the original scope of services. This work was
included as part of Amendment #2. Updates to the City’s SewerCAD model will not be updated by
Murraysmith.
Task 205 – Additional Bidding Assistance
This task will include supporting the City on an as-needed basis in providing assistance during
bidding of the utility crossings of SR 531, Phase 2, portion of the project.
Activities
205.1 Bidder Inquiries
With direction from the City, respond to questions from bidders, subcontractors, equipment
suppliers and other vendors regarding the project plans and specifications. Maintain a written
record of communications during bidding process.
205.2 Addenda
Assist the City in the preparation of any addenda as necessary to clarify the contract documents.
20-2778 MURRAYSMITH Amend. No. 3 - CIC Utility Improvements
May 2022 City of Arlington
Murraysmith Deliverables
1. Written responses to bidder’s questions as required.
2. Draft addenda as required for the City to distribute to plan holders.
City Responsibilities
1. The City will be responsible for tasks associated with printing bid documents, document
distribution, bid advertisement, addenda distribution, plan holder administration, bid
evaluation, bid tabulation, etc.
Assumptions
1. Murraysmith’s support services during bidding will be performed up to the extent of the
fee estimate.
2. Up to three (3) responses to bidder inquiries will be prepared for the project.
3. Up to two (2) draft addenda will be prepared for the City.
Task 210 – Additional Subconsultant Services
Subtasks
210.1 Electrical Engineering (Industrial Systems)
Industrial Systems (IS) is providing electrical engineering design services in support of the design
of Lift Station 16 (LS16) including electrical and I&C engineering plans, specifications, and cost
estimates for the 90% and 100% design submittals and electrical and I&C support services during
construction. The additional services include:
1. Additional design engineering necessary to split the LS16 design into two contracts,
requiring detailed and dimensioned plan drawings for conduit installation which is not
customarily provided but was necessary due to the anticipated sequencing of construction.
Other work also includes additional coordination with Murraysmith, City and Developer,
additional drawings, additional specifications for underground electrical work only, and
additional equipment research and power utility coordination.
2. Additional other work includes electrical engineering services during construction for
submittal and request for information (RFI) reviews.
Task 211 – Lift Station 16 Additional Engineering Services
This task includes supporting the City on an as-needed basis in providing assistance during
construction of Lift Station 16.
20-2778 MURRAYSMITH Amend. No. 3 - CIC Utility Improvements
May 2022 City of Arlington
Activities
211.1 Engineering Service During Construction
Provide engineering services to update the sewer collection system planning for the project based
on City provided revisions to sewer locations and elevations based on new information for
adjacent developments.
Murraysmith Deliverables
1. Amendment Technical Memorandum
Cost Summary
The Cost Summary (attached) is provided as Exhibit B-1 and is based on 2022 rates.
EXHIBIT B-1
AMENDMENT NO. 3
CASCADE INDUSTRIAL CENTER UTILITY IMPROVEMENTS PROJECT
CITY OF ARLINGTON
PROPOSED FEE ESTIMATE
ESTIMATED FEES
Principal Engineer
VI
Principal
Engineer IV
Professional
Engineer VIII
Professional
Engineer IV Technician IV Administrative III Administrative I Hours Labor
Elec/I&C
Task 101 - Project Management (Additional)
Task 101.1 - Project Status Reporting 6 6 377$ -$ -$ 377$
Task 101.2 - Staff Management 12 12 754$ -$ -$ 754$
Task 101.3 - Invoices and Budget Oversight 12 12 2 26 1,266$ -$ -$ 1,266$
Task 101.6 - Project Management Meetings 4 4 251$ -$ -$ 251$
Task 101 Subtotal 0 0 34 0 0 12 2 48 2,648$ -$ -$ -$ 2,648$
Task 202 -Preliminary Design (Removed)-$
Task 202.2 -Lift Station 12 - Downstream Evaluation 0 (3,469)$ -$ (72)$ (3,541)$
Task 202.3 -Lift Station 12 - Downstream Evaluation Supplement 0 (1,190)$ -$ (36)$ (1,226)$
Task Task 202 - Subtotal 0 0 0 0 0 0 0 0 (4,659)$ -$ -$ (108)$ (4,767)$
Task 205 - Bidding Assistance (Additional)
Task 205.1 - Bidder Inquiries 2 4 2 8 490$ -$ 490$
Task 205.2 - Addenda 1 3 4 2 2 12 579$ -$ 36$ 615$
Task 205 Subtotal 0 3 7 6 2 0 2 20 1,069$ -$ -$ 36$ 1,105$
Task 210 - Subconsultant Services (Additional)
Task 210.1 - Electrical/I&C (Industrial Systems)0 -$ 6,887$ 6,887$ -$ 6,887$
Task 210 Subtotal 0 0 0 0 0 0 0 0 -$ 6,887$ 6,887$ -$ 6,887$
Task 211 - Lift Station 16 Engineering Services During Construction
Task 211.1 - Lift Station 16 - Engineering Services During Construction 4 2 1 7 477$ -$ -$ 477$
Task 211 Subtotal 0 4 2 1 0 0 0 7 477$ -$ -$ -$ 477$
TOTAL - ALL TASKS - 7 43 7 2 12 4 75 (465)$ 6,887$ 6,887$ (72)$ 6,350$
Subtotal Direct Salary Cost (DSC) - 542 2,701 294 89 456 114 $ (463)
Total Labor Cost (Overhead on DSC), 202.74% - 1,641 8,177 890 269 1,380 345 $ (1,403)
Total Fee (Total Labor Cost), 12% Profit plus Expenses - 1,838 9,158 997 301 1,546 386 $ (1,571) $ 6,887 $ (72) $ 5,244
Total Fee $ 5,244
Subconsultants
Subconsultant
Total Expenses Total
City of Arlington
May 2022
Murraysmith Amendment No. 3 - CIC Utility Improvements
Page 1
City of Arlington Council Agenda Bill Item: CA #4 Attachment C
54
POLICY 504 - HOLIDAYS
The City of Arlington designates and observes certain days each year as holidays. Eligible
employees will be given a day off with pay for each holiday observed.
The City of Arlington observes the following holidays (8 hours each) per calendar year:
New Year’s Day January 1st
Martin Luther King Day 3rd Monday in January
President’s Day 3rd Monday in February
Memorial Day Last Monday in May
Juneteenth June 19th1
Independence Day July 4th
Labor Day 1st Monday in September
Veteran’s Day November 11th
Thanksgiving Day 4th Thursday in November
Day after Thanksgiving Friday after Thanksgiving
Christmas Day December 25th
2 Floating or Personal Holidays See Below
Employees may select two (2) floating/personal holidays each year with the approval of their
supervisor. On January 1 st of each, 16 hours are added to an employee’s record. Floating
holidays are to be used in eight hour increments. Employees hired after June 30th will receive one
(1) floating/personal holiday for that year. Floating/personal holiday hours are not carried over
from one year to the next. At the end of the year, unused hours are forfeited.
Full-time employees are eligible to receive their regular rate of pay for each observed holiday.
Temporary and seasonal employees are not eligible to receive holiday pay.
A holiday that occurs on a Saturday will be observed on the preceding Friday. A holiday that occurs on
a Sunday will observed the following Monday. Shift workers observe holidays on the actual day it
occurs. If a holiday occurs during an employee’s vacation period, the employee will be required to
record the day as holiday pay on their timesheet.
Those employees that work shifts other than eight (8) hours will be required to use accrued vacation
hours.
When an employee’s regularly scheduled day off is the day the holiday is observed, the employee shall
schedule and take another day off by the end of the next pay period.
Employees not on-call and required to work on a holiday because of City needs shall be paid two
times their regular rate of pay for all hours worked.
The City of Arlington recognizes that some employees may wish to observe, as periods of worship or
commemoration, certain days that are not included in the City of Arlington’s regular holiday schedule.
Employees may use personal holidays or accrued vacation for these occasions.
1 For purposes of implementation of Juneteenth in 2022, Non‐Represented staff will be granted an additional floating
holiday for use in 2022 and shall timesheet the observed Juneteenth holiday on June 20, 2022, if not worked, as a
floating holiday. Juneteenth shall be recorded on employee timesheets as a regular holiday for all staff thereafter.
City of Arlington Council Agenda Bill Item: NB #1 Attachment D COUNCIL MEETING DATE: June 21, 2022 SUBJECT: Parks and Recreation Master Plan Financial Briefing ATTACHMENTS: Presentation DEPARTMENT OF ORIGIN Administration; Sarah Lopez 360-403-3448 EXPENDITURES REQUESTED: None BUDGET CATEGORY: N/A BUDGETED AMOUNT: None LEGAL REVIEW: DESCRIPTION: Consultant Tom Beckwith will present proposed expenditures and revenues scenarios for 6 and 20 year periods and information on residential and industrial impact fees. HISTORY: Tom Beckwith was hired as a consultant in 2021 to complete the Parks and Recreation Master Plan.
ALTERNATIVES: Remand to staff for further review. RECOMMENDED MOTION: Information only. At some point, the Parks and Recreation Master Plan will be adopted by City Council.
City of Arlington
Parks & Recreation Master Plan (PRMP)
City Council
20 June 2022
1
Preface
2
Proposed expenditures for parks admin, recreation, maintenance,
renovations, and PLOS additions at 5% inflation
§6 year = $13,842,573 including $7,157,532 for PLOS additions
§20 year = $97,456,426 including $42,103,127 for PLOS additions
Proposed revenues from General Fund, recreation cost recovery,
residential and industrial impact fees, REET, and property tax levy
§6 year = Alternative 1 requires $2.38 annual levy for $323,200
median house value, Alternatives 2-3 no REET or levy
requirement
§20 year = no REET or levy requirement as other revenue options
will generate surpluses
Note -Alternatives 1-3 assume recreation cost recovery at 50%, residential and
industrial impact fees from 40-50% of value, REET 0%, with balance requirement from
property tax levy
3
Park facility market replacement value
G.1-13
Jogging track - 0.25 mile w/starting spurunit unit cost qnty qnty costaclear track, parking, access road acre $4,000.00 0.9 $3,600bearthwork for track, parking, access road cu yd $15.00 1,532 $22,980c12'track, 1"rubber/4"cinder/4"crushed rock sq ft $6.50 18,464 $120,017dbench, w/conc support each $2,400.00 2 $4,800etrash receptacles each $2,400.00 2 $4,800fdrinking fountain, precast concrete each $6,000.00 1 $6,000gbike rack, prefab galvanized pipe each $2,400.00 1 $2,400hparking, 2"asphalt/4"crushed rock, 10 spacessq ft $9.00 3,000 $27,000iwheel stops, 10"x6"x8'precast concrete each $225.00 10 $2,250jaccess road, 2"asphalt/4"crushed rock, 24'x50'sq ft $8.00 1,200 $9,600kwater service, 8"service line lr ft $90.00 100 $9,000lwater meter, 2"size each $12,000.00 1 $12,000 Subtotal construction cost per track $224,447Estimating contingency 10%10%$22,445Total construction cost per track $246,892
a construction sales tax (const)9.0%$22,220
b design/engineering fees (const)12.0%$29,627
c financing costs (const, tax, design)8.0%$23,899
d contingency (const, tax, design, financing)10.0%$32,264
Total development cost per track $354,902
Picnic site - 25 table capacity w/o shelter
unit unit cost qnty qnty cost
a clear picnic sites, parking, access road acre $4,000.00 2.3 $9,200
b earthwork for sites, parking, access road cu yd $15.00 3,748 $56,220
c picnic tables w/conc support each $3,200.00 25 $80,000
d barbecue stand, metal with iron grill each $1,400.00 12 $16,800
e group barbecue iron grill each $2,200.00 2 $4,400
f trash receptacle, coated metal each $2,400.00 12 $28,800
g drinking fountain each $6,000.00 2 $12,000
h parking, 2"asphalt concrete/4" crushed rock (50 cars)sq ft $9.00 15,000 $135,000
i wheel stops, 10"x6"x8'precast concrete each $225.00 50 $11,250
j access road, 2"asphalt concrete/4"crushed rock, 24'x1,000'sq ft $8.00 24,000 $192,000
k water service, 8"service line lr ft $90.00 1,000 $90,000
l water meter, 2"size each $12,000.00 1 $12,000
Subtotal construction cost for 25 tables $647,670
Estimating contingency 10%10%$64,767
Total construction cost for 25 tables $712,437
a construction sales tax (const)9.0%$64,119
b design/engineering fees (const)12.0%$85,492
c financing costs (const, tax, design)8.0%$68,964
d contingency (const, tax, design, financing)10.0%$93,101
Total development cost for 25 tables $1,024,114
Prorated per table $40,965
4
Residential existing level of service (ELOS)
1 March 2022
Existing level-of-service (ELOS) requirements for Arlington facilities
Population in development 1
Population in city 2022 22,800
Population in city 2050 36,584
2022 ELOS Year 2050 Facility Project/Year 2050
fclty standard facility cost per capita funding
Land units total /1000 rqmnt deficit /unit fee deficit
land resource conservancy acres 62.4 2.74 100.1 37.7 $50,000 $136.84 $1,886,232
resource activities acres 62.4 2.74 100.1 37.7 $100,000 $273.68 $3,772,463
linear trails acres 8.5 0.37 13.6 5.1 $200,000 $74.43 $1,025,922
athletic fields/playgroundsacres 23.5 1.03 37.7 14.2 $800,000 $824.56 $11,365,754
recreation centers/pools acres 6.5 0.29 10.4 3.9 $850,000 $242.32 $3,340,202
special use facilities acres 2.5 0.11 4.0 1.5 $3,000,000 $328.95 $4,534,211
support facilities/yards/buildingsacres 7.1 0.31 11.4 4.3 $750,000 $233.55 $3,219,289
Subtotal for land impact 172.9 7.58 277.4 104.5 $2,114.34 $29,144,073
Facilities
community gardennature each 1.0 0.04 2 1 $50,000 $2.19 $30,228
boat launch paved 25 boat capacity ramp 1 0.04 2 1 $457,291 $20.06 $276,460
picnic tables w/o shelter table 30 1.32 48 18 $40,694 $53.54 $738,061
shelters-group use shelter 4 0.18 6 2 $128,518 $22.55 $310,788
multipurpose trailasphalt trail - 10'mile 9.20 0.40 14.8 5.6 $1,189,396 $479.93 $6,615,379
park trail gravel/crushed rock - 6'mile 3.70 0.16 5.9 2.2 $371,161 $60.23 $830,242
dog park off-leash parks acre 1 0.04 2 1 $150,000 $6.58 $90,684
uncovered each 9 0.39 14 5 $468,782 $185.05 $2,550,668
spray park concrete each 1.0 0.04 1.6 0.6 $635,127 $27.86 $383,973
skateboard skateboard court - concretecourt 1 0.04 2 1 $750,000 $32.89 $453,421
basketball/sport court outdoor uncovered court 3.0 0.13 4.8 1.8 $283,540 $37.31 $514,252
soccer 240x330 grass field 1 0.04 2 1 $2,313,687 $101.48 $1,398,766
baseball 300+ grass lighted concessionsfield 1 0.04 2 1 $2,411,407 $105.76 $1,457,844
baseball 200+ grass lighted concessionsfield 2 0.09 3 1 $1,380,021 $121.05 $1,668,615
200+grass unlighted field 1 0.04 2 1 $1,280,021 $56.14 $773,851
comty cntr meeting facilities sq ft 1,500 65.79 2,407 907 $801 $52.70 $726,381
operations admin facilities sq ft 6,840 300.00 10,975 4,135 $400 $120.00 $1,654,080
maintenance fclties sq ft 6,308 276.67 10,122 3,814 $400 $110.67 $1,525,429
restrooms permanent fixture 32 1.40 51 19 $73,422 $103.05 $1,420,419
Subtotal for facility impact 14,749 646.88 23,666 8,917 $1,699.04 $23,419,541
Total impact for land and facilities - per capita $3,813.38 $52,563,614
Total impact for land and facilities - persons/household of 2.64 $10,067.32
Total value of existing park lands $48,206,970
Total value of existing park facilities $38,738,068
Total value of existing park lands and facilities $86,945,038
Note - facility costs include site preparation, utilities, parking, amenities, and other improvements pro rated.
5
Industrial existing level of service (ELOS)
23 May 2022
Existing level-of-service (ELOS) for Arlington facilities out-of-city employees
Employment in development 1
Employment* in CIC 2019 2,231
Employment* in CIC 2045 5,355
2022 ELOS Year 2050 Facility Project/Year 2050
fclty standard facility cost per capita funding
Land units total /1000 rqmnt deficit /unit fee deficit
land linear trails acres 0.0 0.00 0.0 0.0 $200,000 $0.00 $0
athletic fields/playgroundsacres 0.0 0.00 0.0 0.0 $800,000 $0.00 $0
Subtotal for land impact 0.0 0.00 0.0 0.0 $0.00 $0
Facilities
picnic benches bench 3 1.34 7 4 $1,500 $2.02 $6,299
picnic shelters-group use shelter 3 1.34 7 4 $128,518 $172.79 $539,700
multipurpose trailasphalt trail - 10'mile 7.00 3.14 16.8 9.8 $1,189,396 $3,731.27 $11,654,439
park trail concrete mile 0.31 0.14 0.7 0.4 $761,719 $106.68 $333,205
storage storage sq ft 180 80.67 432.0 252.0 $125 $10.08 $31,496
restrooms permanent fixture 5 2.24 12 7 $73,422 $164.52 $513,882
Subtotal for facility impact 198 88.88 476 278 $4,187.36 $13,079,020
Total impact for land and facilities - per employee living outside of city $4,187.36 $13,079,020
Total value of existing park lands $0
Total value of existing park facilities $9,343,473
Total value of existing park lands and facilities $9,343,473
Note - facility costs include site preparation, utilities, parking, amenities, and other improvements pro rated.
Note: Multipurpose trail includes Airport Trail (6.5) and 188th Street Connector (0.5) miles. Also includes Airport Observation with
playground, pavilion, walkway, and restroom.
* Assumes 55% of employees live 15-25+ miles outside of city limits.
6
Proposed level of service (PLOS)
1 March 2022
Proposed Arlington composite level-of-service (PLOS) additions 2022-2042
PLOS Facility PLOS PROS PROS
facility cost funding funding funding Park
units addn /unit required share required site
land recreation centers/pools acres 1.0 $850,000 $850,000 100%$850,000 Community Center
gathering place passive acres 10.0 $50,000 $500,000 100%$500,000 Country Charm Park
gathering place hardscape sq ft 6000 $150 $900,000 100%$900,000 Smokey Point Park
amphitheater stage and support sq ft 2500 $125 $312,500 100%$312,500 Country Charm Park
amphitheater stage and support sq ft 800 $125 $100,000 100%$100,000 Haller Park
community gardennature each 1.0 $50,000 $50,000 100%$50,000 High Clover Park
community gardennature each 1.0 $50,000 $50,000 100%$50,000 Country Charm Park
tent/RV campsiteswater, restroom, septic campsite 12 $144,212 $1,730,544 100%$1,730,544 Country Charm Park
boat launch upgrade ramp 1 $228,646 $228,646 100%$228,646 Haller Park
picnic tables w/o shelter table 6 $40,694 $244,164 100%$244,164 Country Charm Park
picnic tables w/o shelter table 6 $40,694 $244,164 100%$244,164 High Clover Park
picnic shelters-group use shelter 1 $128,518 $128,518 100%$128,518 Country Charm Park
picnic shelters-group use shelter 1 $128,518 $128,518 100%$128,518 High Clover Park
picnic shelters-group use shelter 3 $128,518 $385,554 100%$385,554 Airport Trail Observation
multipurpose trailasphalt trail - 10'mile 0.5 $1,189,396 $594,698 100%$594,698 Riverfront Trail
multipurpose trailasphalt trail - 10'mile 1.7 $1,189,396 $2,021,973 0%$0 SR-531/172nd St Trail
multipurpose trailasphalt trail - 10'mile 1.1 $1,189,396 $1,308,336 100%$1,308,336 59th Avenue Trail
multipurpose trailasphalt trail - 10'mile 1.8 $1,189,396 $2,140,913 0%$0 Smokey Point Blvd Trail
multipurpose trailasphalt trail - 10'mile 2.8 $1,189,396 $3,330,309 0%$0 SR-9 Trail
multipurpose trailasphalt trail - 10'mile 1.1 $1,189,396 $1,308,336 0%$0 169th Street Trail
multipurpose trailasphalt trail - 8'mile 1.0 $972,539 $972,539 0%$0 188th St Connector Extend
multipurpose trailasphalt trail - 8'mile 2.6 $972,539 $2,528,601 0%$0 Airport Trail Extend
multipurpose trailasphalt trail - 8'mile 1.6 $972,539 $1,556,062 0%$0 Stormwater/Dike Road
multipurpose trailasphalt trail - 8'mile 1.4 $972,539 $1,361,555 0%$0 River Crest Trail Extend
multipurpose trailasphalt trail - 8'mile 0.8 $972,539 $778,031 0%$0 Zimmerman Hill Extend
multipurpose trailasphalt trail - 8'mile 1.1 $972,539 $1,069,793 0%$0 Post Middle School Trail
multipurpose trailasphalt trail - 8'mile 0.5 $972,539 $486,270 0%$0 Gilman Avenue Trail
multipurpose trailasphalt trail - 8'mile 0.4 $972,539 $389,016 0%$0 First St/Haller Middle Trail
multipurpose trailasphalt trail - 8'mile 2.2 $972,539 $2,139,586 100%$2,139,586 63rd Avenue Trail
multipurpose trailasphalt trail - 8'mile 1.1 $972,539 $1,069,793 0%$0 174th Avenue Trail
multipurpose trailasphalt trail - 8'mile 1.0 $972,539 $972,539 0%$0 89th Avenue Trail
bike off-road BMX course/pump track each 1.0 $500,000 $500,000 100%$500,000 Jensen Park
dog park off-leash parks acre 1 $150,000 $150,000 100%$150,000 Country Charm Park
dog park off-leash parks acre 1 $150,000 $150,000 100%$150,000 Stormwater Wetland Park
playground uncovered each 1 $468,782 $468,782 100%$468,782 Country Charm Park
playground uncovered each 1 $468,782 $468,782 100%$468,782 High Clover Park
playground uncovered each 1 $468,782 $468,782 100%$468,782 Smokey Point Park
playground observation tower tower 1 $50,000 $50,000 100%$50,000 Airport Trail Observation
playground uncovered - upgrade each 1 $234,391 $234,391 100%$234,391 Bill Quake Memorial Park
playground uncovered - upgrade each 1 $234,391 $234,391 100%$234,391 Forest Trail Park
playground uncovered - upgrade each 1 $234,391 $234,391 100%$234,391 J Rudy Memorial Park
playground uncovered - upgrade each 1 $234,391 $234,391 100%$234,391 Terrace Park
playground uncovered - upgrade each 1 $234,391 $234,391 100%$234,391 Waldo E Evans Memorial Pk
playground uncovered - upgrade each 1 $234,391 $234,391 100%$234,391 Wedgewood/Woodway Pks
paracourse station each 4.0 $21,439 $85,755 100%$85,755 Jensen Park
skateboard skate dot each 1 $25,000 $25,000 100%$25,000 Forest Trail Park
skateboard skate dot each 1 $25,000 $25,000 100%$25,000 High Clover Park
skateboard skate dot each 1 $25,000 $25,000 100%$25,000 J Rudy Memorial Park
skateboard skate dot each 1 $25,000 $25,000 100%$25,000 Jensen Park
skateboard skate dot each 1 $25,000 $25,000 100%$25,000 Terrace Park
skateboard skate dot each 1 $25,000 $25,000 100%$25,000 The Rockery Park
basketball/sport court outdoor uncovered court 1.0 $283,540 $283,540 100%$283,540 Bill Quake Memorial Park
basketball/sport court court 1.0 $283,540 $283,540 100%$283,540 High Clover Park
basketball/sport court court 1.0 $283,540 $283,540 100%$283,540 Jensen Park
basketball/sport court outdoor uncovered - upgradecourt 1.0 $141,770 $141,770 100%$141,770 J Rudy Memorial Park
basketball/sport court court 1.0 $141,770 $141,770 100%$141,770 Terrace Park
soccer 240x330 grass field 3 $2,313,687 $6,941,061 100%$6,941,061 Country Charm Park
baseball 300+ turf installation field 1 $1,313,166 $1,313,166 100%$1,313,166 Waldo E Evans Memorial Pk
baseball 200+ turf upgrade field 2 $750,000 $1,500,000 100%$1,500,000 Bill Quake Memorial Park
rctn cntr indoor gymnasium sq ft 10,000 $801 $8,010,000 100%$8,010,000 Community Center
rctn cntr physical conditioning sq ft 2,400 $801 $1,922,400 100%$1,922,400 Community Center
comty cntr arts/crafts/classrooms sq ft 1,200 $801 $961,200 100%$961,200 Community Center
comty cntr meeting facilities sq ft 2,400 $801 $1,922,400 100%$1,922,400 Community Center
comty cntr large meeting sq ft 1,500 $801 $1,201,500 100%$1,201,500 Community Center
comty cntr kitchen facilities sq ft 450 $801 $360,450 100%$360,450 Community Center
child cntr daycare/childcare sq ft 800 $801 $640,800 100%$640,800 Community Center
operations admin facilities sq ft 800 $400 $320,000 100%$320,000 Community Center
operations storage building sq ft 180 $125 $22,500 100%$22,500 Airport Trail Observation
operations permanent fixture 6 $73,422 $440,532 100%$440,532 High Clover Park
operations permanent fixture 12 $73,422 $881,064 100%$881,064 Country Charm Park
operations permanent fixture 4 $73,422 $293,688 100%$293,688 Airport Trail Observation
operations permanent - upgrade fixture 6 $36,711 $220,266 100%$220,266 Bill Quake Memorial Park
operations permanent - upgrade fixture 6 $36,711 $220,266 100%$220,266 Terrace Park
operations temporary/sanican each 2 $2,000 $4,000 100%$4,000 Country Charm Park
Total for land and facility improvements 29,166 $62,088,856 $42,103,127
Note - facility costs include site preparation, utilities, parking, amenities, and other improvements pro rated.
7
1 March 2022Proposed Arlington composite level-of-service (PLOS) additions 2022-2042PLOSFacilityPLOS PROS PROSfacility cost funding funding funding Parkunitsaddn /unit required share required sitelandrecreation centers/pools acres 1.0 $850,000 $850,000 100%$850,000 Community Centergathering place passive acres 10.0 $50,000 $500,000 100%$500,000 Country Charm Parkgathering place hardscape sq ft 6000 $150 $900,000 100%$900,000 Smokey Point Parkamphitheaterstage and support sq ft 2500 $125 $312,500 100%$312,500 Country Charm Parkamphitheaterstage and support sq ft 800 $125 $100,000 100%$100,000 Haller Parkcommunity gardennature each 1.0 $50,000 $50,000 100%$50,000 High Clover Parkcommunity gardennature each 1.0 $50,000 $50,000 100%$50,000 Country Charm Parktent/RV campsiteswater, restroom, septic campsite 12 $144,212 $1,730,544 100%$1,730,544 Country Charm Parkboat launch upgrade ramp 1 $228,646 $228,646 100%$228,646 Haller Parkpicnic tables w/o shelter table 6 $40,694 $244,164 100%$244,164 Country Charm Parkpicnic tables w/o shelter table 6 $40,694 $244,164 100%$244,164 High Clover Parkpicnic shelters-group use shelter 1 $128,518 $128,518 100%$128,518 Country Charm Parkpicnic shelters-group use shelter 1 $128,518 $128,518 100%$128,518 High Clover Parkpicnic shelters-group use shelter 3 $128,518 $385,554 100%$385,554 Airport Trail Observationmultipurpose trailasphalt trail - 10'mile 0.5 $1,189,396 $594,698 100%$594,698 Riverfront Trailmultipurpose trailasphalt trail - 10'mile 1.7 $1,189,396 $2,021,973 0%$0 SR-531/172nd St Trailmultipurpose trailasphalt trail - 10'mile 1.1 $1,189,396 $1,308,336 100%$1,308,336 59th Avenue Trailmultipurpose trailasphalt trail - 10'mile 1.8 $1,189,396 $2,140,913 0%$0 Smokey Point Blvd Trailmultipurpose trailasphalt trail - 10'mile 2.8 $1,189,396 $3,330,309 0%$0 SR-9 Trailmultipurpose trailasphalt trail - 10'mile 1.1 $1,189,396 $1,308,336 0%$0 169th Street Trailmultipurpose trailasphalt trail - 8'mile 1.0 $972,539 $972,539 0%$0 188th St Connector Extendmultipurpose trailasphalt trail - 8'mile 2.6 $972,539 $2,528,601 0%$0 Airport Trail Extendmultipurpose trailasphalt trail - 8'mile 1.6 $972,539 $1,556,062 0%$0 Stormwater/Dike Roadmultipurpose trailasphalt trail - 8'mile 1.4 $972,539 $1,361,555 0%$0 River Crest Trail Extendmultipurpose trailasphalt trail - 8'mile 0.8 $972,539 $778,031 0%$0 Zimmerman Hill Extendmultipurpose trailasphalt trail - 8'mile 1.1 $972,539 $1,069,793 0%$0 Post Middle School Trailmultipurpose trailasphalt trail - 8'mile 0.5 $972,539 $486,270 0%$0 Gilman Avenue Trailmultipurpose trailasphalt trail - 8'mile 0.4 $972,539 $389,016 0%$0 First St/Haller Middle Trailmultipurpose trailasphalt trail - 8'mile 2.2 $972,539 $2,139,586 100%$2,139,586 63rd Avenue Trailmultipurpose trailasphalt trail - 8'mile 1.1 $972,539 $1,069,793 0%$0 174th Avenue Trailmultipurpose trailasphalt trail - 8'mile 1.0 $972,539 $972,539 0%$0 89th Avenue Trailbike off-road BMX course/pump track each 1.0 $500,000 $500,000 100%$500,000 Jensen Parkdog park off-leash parks acre 1 $150,000 $150,000 100%$150,000 Country Charm Parkdog park off-leash parks acre 1 $150,000 $150,000 100%$150,000 Stormwater Wetland Parkplayground uncovered each 1 $468,782 $468,782 100%$468,782 Country Charm Parkplayground uncovered each 1 $468,782 $468,782 100%$468,782 High Clover Parkplayground uncovered each 1 $468,782 $468,782 100%$468,782 Smokey Point Parkplayground observation tower tower 1 $50,000 $50,000 100%$50,000 Airport Trail Observation
playground uncovered - upgrade each 1 $234,391 $234,391 100%$234,391 Bill Quake Memorial Park
playground uncovered - upgrade each 1 $234,391 $234,391 100%$234,391 Forest Trail Park
playground uncovered - upgrade each 1 $234,391 $234,391 100%$234,391 J Rudy Memorial Park
playground uncovered - upgrade each 1 $234,391 $234,391 100%$234,391 Terrace Park
playground uncovered - upgrade each 1 $234,391 $234,391 100%$234,391 Waldo E Evans Memorial Pk
playground uncovered - upgrade each 1 $234,391 $234,391 100%$234,391 Wedgewood/Woodway Pks
paracourse station each 4.0 $21,439 $85,755 100%$85,755 Jensen Park
skateboard skate dot each 1 $25,000 $25,000 100%$25,000 Forest Trail Park
skateboard skate dot each 1 $25,000 $25,000 100%$25,000 High Clover Park
skateboard skate dot each 1 $25,000 $25,000 100%$25,000 J Rudy Memorial Park
skateboard skate dot each 1 $25,000 $25,000 100%$25,000 Jensen Park
skateboard skate dot each 1 $25,000 $25,000 100%$25,000 Terrace Park
skateboard skate dot each 1 $25,000 $25,000 100%$25,000 The Rockery Park
basketball/sport court outdoor uncovered court 1.0 $283,540 $283,540 100%$283,540 Bill Quake Memorial Park
basketball/sport court court 1.0 $283,540 $283,540 100%$283,540 High Clover Park
basketball/sport court court 1.0 $283,540 $283,540 100%$283,540 Jensen Park
basketball/sport court outdoor uncovered - upgradecourt 1.0 $141,770 $141,770 100%$141,770 J Rudy Memorial Park
basketball/sport court court 1.0 $141,770 $141,770 100%$141,770 Terrace Park
soccer 240x330 grass field 3 $2,313,687 $6,941,061 100%$6,941,061 Country Charm Park
baseball 300+ turf installation field 1 $1,313,166 $1,313,166 100%$1,313,166 Waldo E Evans Memorial Pk
baseball 200+ turf upgrade field 2 $750,000 $1,500,000 100%$1,500,000 Bill Quake Memorial Park
rctn cntr indoor gymnasium sq ft 10,000 $801 $8,010,000 100%$8,010,000 Community Center
rctn cntr physical conditioning sq ft 2,400 $801 $1,922,400 100%$1,922,400 Community Center
comty cntr arts/crafts/classrooms sq ft 1,200 $801 $961,200 100%$961,200 Community Center
comty cntr meeting facilities sq ft 2,400 $801 $1,922,400 100%$1,922,400 Community Center
comty cntr large meeting sq ft 1,500 $801 $1,201,500 100%$1,201,500 Community Center
comty cntr kitchen facilities sq ft 450 $801 $360,450 100%$360,450 Community Center
child cntr daycare/childcare sq ft 800 $801 $640,800 100%$640,800 Community Center
operations admin facilities sq ft 800 $400 $320,000 100%$320,000 Community Center
operations storage building sq ft 180 $125 $22,500 100%$22,500 Airport Trail Observation
operations permanent fixture 6 $73,422 $440,532 100%$440,532 High Clover Park
operations permanent fixture 12 $73,422 $881,064 100%$881,064 Country Charm Park
operations permanent fixture 4 $73,422 $293,688 100%$293,688 Airport Trail Observation
operations permanent - upgrade fixture 6 $36,711 $220,266 100%$220,266 Bill Quake Memorial Park
operations permanent - upgrade fixture 6 $36,711 $220,266 100%$220,266 Terrace Park
operations temporary/sanican each 2 $2,000 $4,000 100%$4,000 Country Charm Park
Total for land and facility improvements 29,166 $62,088,856 $42,103,127
Note - facility costs include site preparation, utilities, parking, amenities, and other improvements pro rated.
8
Capital Facilities Program (CFP)
18 March 2022
Proposed CFP 2022-2042
PLOS PROS
funding funding
Tr = Trails required required
Tr1 169th Street Trail $1,308,336 $0
Tr2 174th Avenue Trail $1,069,793 $0
Tr3 188th St Connector Extend $972,539 $0
Tr4 59th Avenue Trail $1,308,336 $1,308,336
Tr5 63rd Avenue Trail $2,139,586 $2,139,586
Tr6 89th Avenue Trail $972,539 $0
Tr7 Airport Trail Extend $2,528,601 $0
Tr8 First St/Haller Middle Trail $389,016 $0
Tr9 Gilman Avenue Trail $486,270 $0
Tr10 Post Middle School Trail $1,069,793 $0
Tr11 River Crest Trail Extend $1,361,555 $0
Tr12 Riverfront Trail $594,698 $594,698
Tr13 Smokey Point Blvd Trail $2,140,913 $0
Tr14 SR-531/172nd St Trail $2,021,973 $0
Tr15 SR-9 Trail $3,330,309 $0
Tr16 Stormwater/Dike Road $1,556,062 $0
Tr17 Zimmerman Hill Extend $778,031 $0
Subtotal $24,028,348 $4,042,619
Pk = Parks new
Pk1 Airport Trail Observation $751,742 $751,742
Pk2 Community Center $16,188,750 $16,188,750
Pk3 Smokey Point Park $1,368,782 $1,368,782
Subtotal $18,309,274 $18,309,274
Pk = Parks infill
Pk4 Bill Quake Memorial Park $2,238,197 $2,238,197
Pk5 Country Charm Park $11,410,633 $11,410,633
Pk6 Forest Trail Park $259,391 $259,391
Pk7 Haller Park $328,646 $328,646
Pk8 High Clover Park $1,640,536 $1,640,536
Pk9 J Rudy Memorial Park $401,161 $401,161
Pk10 Jensen Park $894,295 $894,295
Pk11 Stormwater Wetland Park $150,000 $150,000
Pk12 Terrace Park $621,427 $621,427
Pk13 The Rockery Park $25,000 $25,000
Pk14 Waldo E Evans Memorial Pk $1,547,557 $1,547,557
Pk15 Wedgewood/Woodway Pks $234,391 $234,391
Subtotal $19,751,234 $19,751,234
All total $62,088,856 $42,103,127
Note - facility costs include site preparation, utilities, parking,
amenities, and other improvements pro rated.
9
18 March 2022Proposed CFP 2022-2042 PLOS PROSfunding fundingTr = Trails required requiredTr1169th Street Trail $1,308,336 $0Tr2174th Avenue Trail $1,069,793 $0Tr3188th St Connector Extend $972,539 $0Tr459th Avenue Trail $1,308,336 $1,308,336Tr563rd Avenue Trail $2,139,586 $2,139,586Tr689th Avenue Trail $972,539 $0Tr7Airport Trail Extend $2,528,601 $0Tr8First St/Haller Middle Trail $389,016 $0Tr9Gilman Avenue Trail $486,270 $0Tr10Post Middle School Trail $1,069,793 $0Tr11River Crest Trail Extend $1,361,555 $0Tr12Riverfront Trail $594,698 $594,698Tr13Smokey Point Blvd Trail $2,140,913 $0Tr14SR-531/172nd St Trail $2,021,973 $0Tr15SR-9 Trail $3,330,309 $0Tr16Stormwater/Dike Road $1,556,062 $0Tr17Zimmerman Hill Extend $778,031 $0Subtotal$24,028,348 $4,042,619
Pk = Parks new
Pk1 Airport Trail Observation $751,742 $751,742
Pk2 Community Center $16,188,750 $16,188,750
Pk3 Smokey Point Park $1,368,782 $1,368,782
Subtotal $18,309,274 $18,309,274
Pk = Parks infill
Pk4 Bill Quake Memorial Park $2,238,197 $2,238,197
Pk5 Country Charm Park $11,410,633 $11,410,633
Pk6 Forest Trail Park $259,391 $259,391
Pk7 Haller Park $328,646 $328,646
Pk8 High Clover Park $1,640,536 $1,640,536
Pk9 J Rudy Memorial Park $401,161 $401,161
Pk10 Jensen Park $894,295 $894,295
Pk11 Stormwater Wetland Park $150,000 $150,000
Pk12 Terrace Park $621,427 $621,427
Pk13 The Rockery Park $25,000 $25,000
Pk14 Waldo E Evans Memorial Pk $1,547,557 $1,547,557
Pk15 Wedgewood/Woodway Pks $234,391 $234,391
Subtotal $19,751,234 $19,751,234
All total $62,088,856 $42,103,127
Note - facility costs include site preparation, utilities, parking,
amenities, and other improvements pro rated.
10
Financing Plan –6 year
E-1
20 May 2022 years
Arlington financial strategies 2022-2028 6
Proposed expenditures - 2022 Budget Alternative 1 Alternative 2 Alternative 3
Parks administration ($100,000)/year 5.0%($680,191)($680,191)($680,191)
Recreation, public arts ($35,500)/year 5.0%($241,468)($241,468)($241,468)
Parks maintenance ($67,500)/year 5.0%($459,129)($459,129)($459,129)
Renovations (33% of facilities/20-yrs)($639,178)/year 5.0%($4,347,634)($4,347,634)($4,347,634)
PLOS land and facility additions ($7,157,532)value 5.0%($8,114,151)($8,114,151)($8,114,151)
TOTAL EXPENDITURES ($13,842,573)($13,842,573)($13,842,573)
Proposed revenues - 2022 Budget 5.0%
Capital facility program revenuesTotal PROS Plan %Inflate
General Fund taxes $18,818,608 $809,174 4%1.0%$4,978,051 $4,978,051 $4,978,051
REET 1&2 $1,006,000 $0 0%5.0%$0 $0 $0
Lodging Tax $110,000 $0 0%5.0%$0 $0 $0
Public Art $204,000 $0 0%5.0%$0 $0 $0
Program user fees $1,050 $0 0%5.0%$0 $0 $0
Rentals $17,900 $1,900 11%5.0%$12,924 $12,924 $12,924
Mitigations/impact fees $20,000 $0 0%5.0%$0 $0 $0
Grants - KCCF, RCO, DOC $0 $0 100%5.0%$0 $0 $0
CFP totals $20,177,558 $3,611,083 $4,990,974 $4,990,974 $4,990,974
DIFFERENCE BETWEEN EXPENDITURES AND REVENUES ($8,851,599)($8,851,599)($8,851,599)
6-year strategy options - combine annual revenues
Option 1 - Recreation cost recovery Expenditures Rate Revenue
Recreation cost/operations $35,500 53%$18,950
Deficit $16,550 47%
Recreation program/opns cost recovery rate 50%50%50%
Additional amount recovered first annual ($18,950)$17,750 $17,750 $17,750
Recreation program/opns cost recovered 5.0%$120,734 $120,734 $120,734
Option 2 - Residential impact fee (1) 2022 per/du 2045 2028 2028 2028
Population in city limits 22,800 36,584 4,135 4,135 4,135
ELOS local/regional value/person $3,813 2.64 $10,067 $3,813 $3,813 $3,813
Percent of value assessed for fee 40%45%50%
Fee assessed per additional person $1,525 $1,716 $1,907
Growth Impact fee revenue $6,307,636 $7,096,090 $7,884,544
Option 3 - Industrial impact fee (1) 2022 emp 2045 2028 2028 2028
Non-resident CIC employment 2,231 5,355 937 937 937
ELOS value/non-resident CIC employee $4,187 $4,187 $4,187 $4,187
Percent of value assessed for fee 40%45%50%
Fee assessed per additional CIC employee $1,675 $1,884 $2,094
Growth Impact fee revenue $1,569,623 $1,765,825 $1,962,028
Option 4 - Real Estate Excise Tax (REET) 1&2
Annual average real estate sales year 2022 5.0%$201,200,000 $1,368,544,858 $1,368,544,858 $1,368,544,858
Assessed rate per $1.00 sales $0.0050 $0.0050 $0.0050 $0.0050
Annual allocation for PRO Plan projects 0%0%0%
Annual REET allocation for PRO Plan projects $0 $0 $0
Option 5 - Property Tax Levy (PTLevy)(2)
Assessed valuation 2022 $2,779,067,708 5.0%$2,918,021,093 $3,217,118,255 $3,217,118,255 $3,217,118,255
PTLevy requirement $853,607 ($131,051)($1,115,708)
Assessed average annual rate per $1.00 (3)$0.00004 ($0.00001)($0.00006)
TOTAL CFP+Rctn+GIF+REET+PTLevy $13,842,573 $13,842,573 $13,842,573
DIFFERENCE BETWEEN EXPENDITURES AND REVENUES ($0)($0)($0)
$100,000 $0.74 ($0.11)($0.96)
Median house value ACS 2015-2019 $323,200 $2.38 ($0.37)($3.11)
Note:
(1) GMA does not allow growth requirements to be financed 100% with growth impact fees.
(2) Property tax levy proceeds accumulated over 6 year period with no interest.
* General Fund property tax amount shown includes all sources of funds from General Fund in addition to property tax.
11
E-1
20 May 2022 years Arlington financial strategies 2022-2028 6Proposed expenditures - 2022 Budget Alternative 1 Alternative 2 Alternative 3Parks administration ($100,000)/year 5.0%($680,191)($680,191)($680,191)Recreation, public arts ($35,500)/year 5.0%($241,468)($241,468)($241,468)Parks maintenance ($67,500)/year 5.0%($459,129)($459,129)($459,129)Renovations (33% of facilities/20-yrs)($639,178)/year 5.0%($4,347,634)($4,347,634)($4,347,634)PLOS land and facility additions ($7,157,532)value 5.0%($8,114,151)($8,114,151)($8,114,151)TOTAL EXPENDITURES ($13,842,573)($13,842,573)($13,842,573)Proposed revenues - 2022 Budget 5.0%Capital facility program revenuesTotal PROS Plan %InflateGeneral Fund taxes $18,818,608 $809,174 4%1.0%$4,978,051 $4,978,051 $4,978,051REET 1&2 $1,006,000 $0 0%5.0%$0 $0 $0Lodging Tax $110,000 $0 0%5.0%$0 $0 $0Public Art $204,000 $0 0%5.0%$0 $0 $0Program user fees $1,050 $0 0%5.0%$0 $0 $0Rentals$17,900 $1,900 11%5.0%$12,924 $12,924 $12,924Mitigations/impact fees $20,000 $0 0%5.0%$0 $0 $0
Grants - KCCF, RCO, DOC $0 $0 100%5.0%$0 $0 $0
CFP totals $20,177,558 $3,611,083 $4,990,974 $4,990,974 $4,990,974
DIFFERENCE BETWEEN EXPENDITURES AND REVENUES ($8,851,599)($8,851,599)($8,851,599)
6-year strategy options - combine annual revenues
Option 1 - Recreation cost recovery Expenditures Rate Revenue
Recreation cost/operations $35,500 53%$18,950
Deficit $16,550 47%
Recreation program/opns cost recovery rate 50%50%50%
Additional amount recovered first annual ($18,950)$17,750 $17,750 $17,750
Recreation program/opns cost recovered 5.0%$120,734 $120,734 $120,734
Option 2 - Residential impact fee (1) 2022 per/du 2045 2028 2028 2028
Population in city limits 22,800 36,584 4,135 4,135 4,135
ELOS local/regional value/person $3,813 2.64 $10,067 $3,813 $3,813 $3,813
Percent of value assessed for fee 40%45%50%
Fee assessed per additional person $1,525 $1,716 $1,907
Growth Impact fee revenue $6,307,636 $7,096,090 $7,884,544
Option 3 - Industrial impact fee (1) 2022 emp 2045 2028 2028 2028
Non-resident CIC employment 2,231 5,355 937 937 937
ELOS value/non-resident CIC employee $4,187 $4,187 $4,187 $4,187
Percent of value assessed for fee 40%45%50%
Fee assessed per additional CIC employee $1,675 $1,884 $2,094
Growth Impact fee revenue $1,569,623 $1,765,825 $1,962,028
Option 4 - Real Estate Excise Tax (REET) 1&2
Annual average real estate sales year 2022 5.0%$201,200,000 $1,368,544,858 $1,368,544,858 $1,368,544,858
Assessed rate per $1.00 sales $0.0050 $0.0050 $0.0050 $0.0050
Annual allocation for PRO Plan projects 0%0%0%
Annual REET allocation for PRO Plan projects $0 $0 $0
Option 5 - Property Tax Levy (PTLevy)(2)
Assessed valuation 2022 $2,779,067,708 5.0%$2,918,021,093 $3,217,118,255 $3,217,118,255 $3,217,118,255
PTLevy requirement $853,607 ($131,051)($1,115,708)
Assessed average annual rate per $1.00 (3)$0.00004 ($0.00001)($0.00006)
TOTAL CFP+Rctn+GIF+REET+PTLevy $13,842,573 $13,842,573 $13,842,573
DIFFERENCE BETWEEN EXPENDITURES AND REVENUES ($0)($0)($0)
$100,000 $0.74 ($0.11)($0.96)
Median house value ACS 2015-2019 $323,200 $2.38 ($0.37)($3.11)
Note:
(1) GMA does not allow growth requirements to be financed 100% with growth impact fees.
(2) Property tax levy proceeds accumulated over 6 year period with no interest.
* General Fund property tax amount shown includes all sources of funds from General Fund in addition to property tax.
12
Financing Plan –20 year
20 May 2022 years
Arlington financial strategies 2022-2042 20
Proposed expenditures - 2022 Budget Alternative 1 Alternative 2 Alternative 3
Parks administration ($100,000)/year 5.0%($3,306,595)($3,306,595)($3,306,595)
Recreation, public arts ($35,500)/year 5.0%($1,173,841)($1,173,841)($1,173,841)
Parks maintenance ($67,500)/year 5.0%($2,231,952)($2,231,952)($2,231,952)
Renovation (33% of facilities/20-yrs)($639,178)/year 5.0%($21,135,034)($21,135,034)($21,135,034)
PLOS land and facility additions ($42,103,127)value 5.0%($69,609,003)($69,609,003)($69,609,003)
TOTAL EXPENDITURES ($97,456,426)($97,456,426)($97,456,426)
Proposed revenues - 2022 Budget 5.0%
Capital facility program revenuesTotal PROS Plan %Inflate
General Fund taxes $14,506,421 $3,609,183 25%1.0%$79,470,615 $79,470,615 $79,470,615
REET 1&2 $1,006,000 $0 0%5.0%$0 $0 $0
Lodging Tax $110,000 $0 0%5.0%$0 $0 $0
Public Art $204,000 $0 0%5.0%$0 $0 $0
Program user fees $1,050 $0 0%5.0%$0 $0 $0
Rentals $17,900 $1,900 11%5.0%$62,825 $62,825 $62,825
Mitigations/impact fees $20,000 $0 0%5.0%$0 $0 $0
Grants - KCCF, RCO, DOC $0 $0 100%5.0%$0 $0 $0
CFP totals $15,865,371 $3,611,083 $79,533,440 $79,533,440 $79,533,440
DIFFERENCE BETWEEN EXPENDITURES AND REVENUES ($17,922,986)($17,922,986)($17,922,986)
20-year strategy options - combine annual revenues
Option 1 - Recreation cost recovery Expenditures Rate Revenue
Recreation cost/operations $35,500 53%$18,950
Deficit $16,550 47%
Recreation program/opns cost recovery rate 50%50%50%
Additional amount recovered first annual ($18,950)$17,750 $17,750 $17,750
Recreation program/opns cost recovered 5.0%$586,921 $586,921 $586,921
Option 2 - Residential impact fee (1) 2022 per/du 2045 2028 2028 2028
Population in city limits 22,800 36,584 13,784 13,784 13,784
ELOS local/regional value/person $3,813 $3,813 $3,813 $3,813
Percent of value assessed for fee 40%45%50%
Fee assessed per additional person $1,525 $1,716 $1,907
Growth Impact fee revenue $21,025,452 $23,653,633 $26,281,815
Option 3 - Industrial impact fee (1) 2022 emp 2045 2028 2028 2028
Non-resident CIC employment 2,231 5,355 3,123 3,123 3,123
ELOS value/non-resident CIC employee $4,187 $4,187 $4,187 $4,187
Percent of value assessed for fee 40%45%50%
Fee assessed per additional CIC employee $1,675 $1,884 $2,094
Growth Impact fee revenue $5,231,154 $5,885,048 $6,538,943
Option 4 - Real Estate Excise Tax (REET) 1&2
Annual average real estate sales year 2020 5.0%$201,200,000 $6,652,869,966 $6,652,869,966 $6,652,869,966
Assessed rate per $1.00 sales $0.0050 $0.0050 $0.0050 $0.0050
Annual allocation for PRO Plan projects 0%0%0%
Annual REET allocation for PRO Plan projects $0 $0 $0
Option 5 - Property Tax Levy (PTLevy)(2)
Assessed valuation 2022 $2,779,067,708 5.0%$2,918,021,093 $4,526,808,457 $4,526,808,457 $4,526,808,457
PTLevy requirement ($8,920,541)($12,202,616)($15,484,692)
Assessed average annual rate per $1.00 (3)($0.00010)($0.00013)($0.00017)
TOTAL CFP+Rctn+GIF+REET+PTLevy $97,456,426 $91,571,378 $90,917,484
DIFFERENCE BETWEEN EXPENDITURES AND REVENUES $0 ($5,885,048)($6,538,943)
$100,000 ($0.49)($0.67)($0.86)
Median house value ACS 2015-2019 $323,200 ($1.59)($2.18)($2.76)
Note:
(1) GMA does not allow growth requirements to be financed 100% with growth impact fees.
(2) Property tax levy proceeds accumulated over 6 year period with no interest.
* General Fund property tax amount shown includes all sources of funds from General Fund in addition to property tax.
** 20-year tax levy lower due to increasing revenue from growth impact fees, REET, and increased assessed valuation.
13
20 May 2022 years Arlington financial strategies 2022-2042 20Proposed expenditures - 2022 Budget Alternative 1 Alternative 2 Alternative 3Parks administration ($100,000)/year 5.0%($3,306,595)($3,306,595)($3,306,595)Recreation, public arts ($35,500)/year 5.0%($1,173,841)($1,173,841)($1,173,841)Parks maintenance ($67,500)/year 5.0%($2,231,952)($2,231,952)($2,231,952)Renovation (33% of facilities/20-yrs)($639,178)/year 5.0%($21,135,034)($21,135,034)($21,135,034)PLOS land and facility additions ($42,103,127)value 5.0%($69,609,003)($69,609,003)($69,609,003)TOTAL EXPENDITURES ($97,456,426)($97,456,426)($97,456,426)Proposed revenues - 2022 Budget 5.0%Capital facility program revenuesTotal PROS Plan %InflateGeneral Fund taxes $14,506,421 $3,609,183 25%1.0%$79,470,615 $79,470,615 $79,470,615REET 1&2 $1,006,000 $0 0%5.0%$0 $0 $0Lodging Tax $110,000 $0 0%5.0%$0 $0 $0Public Art $204,000 $0 0%5.0%$0 $0 $0Program user fees $1,050 $0 0%5.0%$0 $0 $0Rentals$17,900 $1,900 11%5.0%$62,825 $62,825 $62,825
Mitigations/impact fees $20,000 $0 0%5.0%$0 $0 $0
Grants - KCCF, RCO, DOC $0 $0 100%5.0%$0 $0 $0
CFP totals $15,865,371 $3,611,083 $79,533,440 $79,533,440 $79,533,440
DIFFERENCE BETWEEN EXPENDITURES AND REVENUES ($17,922,986)($17,922,986)($17,922,986)
20-year strategy options - combine annual revenues
Option 1 - Recreation cost recovery Expenditures Rate Revenue
Recreation cost/operations $35,500 53%$18,950
Deficit $16,550 47%
Recreation program/opns cost recovery rate 50%50%50%
Additional amount recovered first annual ($18,950)$17,750 $17,750 $17,750
Recreation program/opns cost recovered 5.0%$586,921 $586,921 $586,921
Option 2 - Residential impact fee (1) 2022 per/du 2045 2028 2028 2028
Population in city limits 22,800 36,584 13,784 13,784 13,784
ELOS local/regional value/person $3,813 $3,813 $3,813 $3,813
Percent of value assessed for fee 40%45%50%
Fee assessed per additional person $1,525 $1,716 $1,907
Growth Impact fee revenue $21,025,452 $23,653,633 $26,281,815
Option 3 - Industrial impact fee (1) 2022 emp 2045 2028 2028 2028
Non-resident CIC employment 2,231 5,355 3,123 3,123 3,123
ELOS value/non-resident CIC employee $4,187 $4,187 $4,187 $4,187
Percent of value assessed for fee 40%45%50%
Fee assessed per additional CIC employee $1,675 $1,884 $2,094
Growth Impact fee revenue $5,231,154 $5,885,048 $6,538,943
Option 4 - Real Estate Excise Tax (REET) 1&2
Annual average real estate sales year 2020 5.0%$201,200,000 $6,652,869,966 $6,652,869,966 $6,652,869,966
Assessed rate per $1.00 sales $0.0050 $0.0050 $0.0050 $0.0050
Annual allocation for PRO Plan projects 0%0%0%
Annual REET allocation for PRO Plan projects $0 $0 $0
Option 5 - Property Tax Levy (PTLevy)(2)
Assessed valuation 2022 $2,779,067,708 5.0%$2,918,021,093 $4,526,808,457 $4,526,808,457 $4,526,808,457
PTLevy requirement ($8,920,541)($12,202,616)($15,484,692)
Assessed average annual rate per $1.00 (3)($0.00010)($0.00013)($0.00017)
TOTAL CFP+Rctn+GIF+REET+PTLevy $97,456,426 $91,571,378 $90,917,484
DIFFERENCE BETWEEN EXPENDITURES AND REVENUES $0 ($5,885,048)($6,538,943)
$100,000 ($0.49)($0.67)($0.86)
Median house value ACS 2015-2019 $323,200 ($1.59)($2.18)($2.76)
Note:
(1) GMA does not allow growth requirements to be financed 100% with growth impact fees.
(2) Property tax levy proceeds accumulated over 6 year period with no interest.
* General Fund property tax amount shown includes all sources of funds from General Fund in addition to property tax.
** 20-year tax levy lower due to increasing revenue from growth impact fees, REET, and increased assessed valuation.
Conclusions
14
Proposed expenditures for parks admin, recreation, maintenance,
renovations, and PLOS additions at 5% inflation
§6 year = $13,842,573 including $7,157,532 for PLOS additions
§20 year = $97,456,426 including $42,103,127 for PLOS additions
Proposed revenues from General Fund, recreation cost recovery,
residential and industrial impact fees, REET, and property tax levy
§6 year = Alternative 1 requires $2.38 annual levy for $323,200
median house value, Alternatives 2-3 no REET or levy
requirement
§20 year = no REET or levy requirement as other revenue options
will generate surpluses
Note -Alternatives 1-3 assume recreation cost recovery at 50%, residential and
industrial impact fees from 40-50% of value, REET 0%, with balance requirement from
property tax levy
City of Arlington Council Agenda Bill Item: NB #2 Attachment E COUNCIL MEETING DATE: June 21, 2022 SUBJECT: Transportation Comprehensive Plan Contract, Scope and Fee Transpo Group ATTACHMENTS: Draft Scope of Work and Fee DEPARTMENT OF ORIGIN Public Works; Jim Kelly, Director 360-403-3505 EXPENDITURES REQUESTED: $154,700.00 BUDGET CATEGORY: Transportation Improvement Fund BUDGETED AMOUNT: $100,000.00 LEGAL REVIEW: DESCRIPTION: Review and approval of Scope and Fee with TranspoGroup to update the City’s Transportation Comprehensive Master Plan. HISTORY: The preparation of a Transportation Comprehensive Plan (Transportation Element) is a required element of City’s General Comprehensive Plan and a requirement by PSRC, in order for the City to receive transportation grant funds. The Transportation Comprehensive Plan must be consistent with, and help implement, the Land Use Element of the Comprehensive Plan. The City last updated the Transportation Element in 2011, since then the City has grown significantly. The growing population and changes in the City’s zoning result in a need, and provides an opportunity, to systematically evaluate the City’s transportation system and plan for the future. This proposal
I move to approve the Scope of Work and Fee from TranspoGroup for completion of the Transportation Comprehensive Master Plan and authorize the mayor to sign the contract, subject to final review by the City Attorney.
Page 1
Attachment A - Scope of Services DRAFT
Client Name: City of Arlington
Project Name: Arlington Transportation Master Plan
Exhibit Dated: May 10, 2022 TG: 1.22064.PR
Background
Transpo has been assisting the City of Arlington on several transportation-related planning efforts within
Arlington and Marysville. Our work includes analysis on the Cascade Industrial Center Subarea Plan and
Planned Action EIS, Update CIC Future Network Analysis, forecasting and microsimulation of the 172nd
Avenue NE corridor for new development mitigation analysis, and forecasting for the Smokey Point
Boulevard Plan. For these efforts, Transpo has collected traffic data, prepared future forecasts, updated the
Arlington Travel Demand Model, and developed traffic operations analysis using Synchro and VISSIM
models. Transpo is expecting to leverage all this background knowledge, tools, and data sets to prepare an
update of the Arlington Transportation Plan.
Transpo will prepare a Transportation Master Plan (TMP) that will be referenced in a policy focused
Transportation Element document. It is assumed the Transportation Element will be prepared outside of this
scope of work and is not included. In the following scope, we have noted how past work is being leveraged to
streamline overall efforts.
Scope of Services
Based on discussions with City staff and an initial review of the Transportation 2035 Plan and 2017 Update,
Transpo Group has prepared the following scope of services to support an update of the City’s TMP. The
primary study area will be the City and its Urban Growth Area (UGA).
The scope of services covers the following eight tasks:
1. Existing Conditions Update
2. Travel Forecast Development
3. Transportation Systems Improvement Projects/Programs
4. Transportation Goals/Policies and Level of Service Standard Review and Update
5. Transportation Finance Program and Impact Fee Rate Schedule
6. Transportation Master Plan Documentation
7. Project Team/Agency Coordination and Public Involvement Support
The consultant will be supported by City staff in conducting and review ing of the various work elements. Data
needs and support from the City are identified for each task.
Task 1. Existing Conditions Update
This task will be used to update the existing conditions inventory and analysis documented in the current
Transportation Plan. It will build off of the City’s existing data, GIS, and recent and ongoing transportation
studies. It will also incorporate results from the expanded and updated traffic operations analyses developed
in Task 2. It will highlight changes since the last Transportation Plan w as adopted.
Subtask 1A. Review Existing Studies and Plans
The City will confirm recent transportation and land use studies and plans for use by the consultant. These
will include subarea plans, corridor transportation studies/plans, development traffic impact studies, aerial
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photographs, GIS datasets, and similar materials. The consultant will extract relevant information for the
update of the TMP. We will discuss potential changes since the time the prior studies were conducted. This
discussion will allow us to focus the TMP on areas of greatest need. We also will review the State Highway
Systems Plan and relevant plans from Puget Sound Regional Council (PSRC), Snohomish County and
Community Transit.
Subtask 1B. Assemble and Analyze Transportation Data
In order to establish a solid foundation for the TMP, the consultant will assemble and analyze key
transportation system data. These factors will also support development and refinements of the traffic
operations and travel demand models (Tasks 2 and 3, respectively). The data will be collected from the City
of Arlington, WSDOT, Snohomish County, and other sources, as applicable. The focus of this task will be to
update the inventory to reflect changes to the transportation system since the prior Transportation Plan was
prepared.
The following highlights key work elements of this subtask.
Roadway and Intersection Inventory
The consultant will summarize the existing system of roadways and intersections within the City and its UGA
and adjacent study area. Transpo will work with the City to confirm changes since 2017.
Traffic Volume Data
Transpo will gather daily tube counts and intersection turning movement traffic counts as part of a separate
task order with City staff. The traffic count data will be used to understand changes in traffic trends since
2017 plan update. The count data will be used in revalidating/recalibrating the travel demand model (Task 3)
and traffic operations analyses (Task 2).
Traffic Operations Analysis
For budgeting purposes, it is assumed that the consultant will be responsible for coding up to 30
intersections in the model. Much of this will be develop from past work within the City and updated with the
data collected in Task 1. Using Synchro and Sidra, the existing levels of service will be calculated. The
measures of effectiveness reported would include intersection levels of service (LOS) and vehicle delay.
Significant traffic queue impacts also will be identified for key intersections. These will be reviewed with City
staff.
Origin-Destination (O-D) Study
The Transpo team will leverage Streetlight origin-destination data for use in understanding travel patterns in
the City and confirming travel model trip distribution assumptions. The Streetlight origin-destination data will
be purchased, analyzed, and summarized to better highlight where vehicles in the City are coming from and
going to. The information will be summarized in a series of maps, tables, and summary text to illustrate the
origin-destination information and how it has been utilized in the planning process. This will be used in
recalibrating the travel demand model in Task 3 as well as provide a backup reference for TIF calculations in
Task 6.
Collision Data
The Consultant will assemble and analyze collision data from the City and WSDOT. The data will cover the
most recent five-year period. High accident locations and corrid ors will be identified. The primary types and
possible causes of the collisions will be identified. Collisions involving pedestrians or bicyclists will also be
documented.
Rail and Truck Freight
Statewide data will be utilized to determine the approximate number and type of trains traveling through the
City, as well as summarization of at-grade rail crossing locations and ownerships of those crossings in a
table and figure. Existing truck route designations will be updated and documented. Specific consideration
will be to restricting trucks north of the 204th Street NE/67th Avenue NE to WB-40 or smaller and how this
may impact conditions along 204th Street NE by requiring larger trucks to use 204th Street NE to SR 9
to/from the north along SR 530. The percentage of heavy vehicle traffic in major travel corridors will also be
evaluated, where available. Up to three (3) vehicle classification counts are included as part of the data
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collection effort. The volume of heavy vehicles may affect the type and/or design of transportation
improvements.
Transit Service, Ridership, and Transportation Demand Management Programs
We will update the inventory of existing transit routes and facilities serving Arlington. As available, we will
document existing transit ridership. We will also document locations and utilization of park-and-ride lots
serving the City. Current paratransit services, commute trip reduction, and other rideshare programs will also
be summarized.
Pedestrian and Bicycle Facilities
Based on the City’s existing plans and data and discussions with City staff, the consultant will document
changes to the pedestrian and bicycle facilities since the prior Transportation Plan was prepared. The review
of existing conditions will consider the City’s Complete Streets Program and Pedestrian and Bicycle Plans. A
map will be prepared to identify the gaps in the non-motorized system. Any data gaps will be addressed by
collecting more current information.
Transportation Improvement Plans
The City’s current Six-Year Transportation Improvement Program (TIP) will be reviewed and summarized.
This will provide the baseline for the evaluation of future conditions within the City. The consultant also will
document WSDOT, Snohomish County, and other agency improvements that may be applicable for the TMP
Update.
City Support:
• Confirm latest Geographic Information Systems (GIS) base layers (aerials, streets, speed limits,
intersections, sidewalks, functional class, etc.)
• Confirm available transportation and land use studies and plans in area
• City accident data
• City TIP and other improvement project descriptions and status
• Traffic signal timing for City signals
• Review and input on results of existing traffic operations analyses
Consultant Deliverables
• Draft sections of Arlington Transportation Master Plan related to this task
• Slide deck summary for discussion purposes
Task 2. Travel Forecast Development
The travel demand forecasting model will be updated to analyze revised land use forecasts. Transpo will
leverage work completed for other transportation analysis efforts in the City. Updates to the land use
forecasts will be prepared by the City or the City’s land use consultant. This will be a minor update with new
land use and an updated transportation network as needed. The model will be based on weekday PM peak
hour conditions. Traffic growth forecasts for other time periods will leverage the PM peak hour model growth.
The base year for the calibration model will be 2022. The forecast year of the model will be consistent with
the Comprehensive Plan update (2045 at this time).
Update of the model will include the following items:
Subtask 2A - Assemble Existing and Forecast Land Use
Land use data for base year and future year will be assembled for each TAZ based on the updated land use
prepared for the new Comprehensive Plan (in other words, City will provide land use to Transpo). The land
use data will be stratified into households types and jobs/employment types.
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Subtask 2B – Update Base Year Model
This task involves developing the base year travel demand model that reflects current conditions. The base
year travel demand model will be developed using the Visum software platform. This will be an update of the
City’s current travel demand model. The model update will use updated counts and the recent origin-
destination study to help in the model calibration and validation.
Subtask 2C - Prepare Future Traffic Forecasts
The future land use data will be input into the model along with the planned transportation improvements to
generate future PM peak hour traffic volumes. The resulting forecasts will be reviewed for reasonableness
and adjustments will be made, if needed. This task assumes a future baseline and up to three alternative
scenarios.
Subtask 2D - Model Documentation
Documentation of the model will focus on summaries of data, model parameters, calibration results, and
resulting forecasts. The documentation will include brief text with associated tables, graphics, and charts.
This will be a minor update from the current documentation.
Subtask 2E – Evaluate Future Baseline Conditions and Alternatives
Using the traffic forecasts, future baseline LOS will be calculated. Similar to the existing conditions summary,
future intersection operations will be summarized using similar metrics.
The Synchro and Sidra models will be modified to reflect the recommended future transportation
improvements identified for the TMP update. The Synchro and Sidra analysis will be used to further refine
the improvements and assist in evaluating the overall improvements to the transportation system.
City Support:
• Review and refine existing and future land use estimates for the City and its UGA by TA Z
• Identification of future baseline projects and alternative network scenarios
• Input on alternative networks
• Review and input on results of forecast traffic operations analyses
Consultant Deliverables
• Draft sections of Arlington Transportation Master Plan related to this task
• Slide deck summary for discussion purposes
• Model Documentation Report
Task 3. Transportation Systems Improvement Projects/Programs
This task will focus on defining the City’s transportation systems improvement needs. It will build off of the
existing conditions, travel forecasts, and operations analyses. Recommendations for long-range
transportation improvement projects and programs will be developed.
Subtask 3A – Future Framework Plan
Using the assessment of the existing pedestrian, bicycle, and transit network gaps and an understanding of
travel forecasts, areas in need of improvement will be identified. The effort will include both a GIS exercise in
locating specific gaps in the non-motorized network, and a traffic operations evaluation of the future travel
forecasts (Task 3) utilizing the traffic operations models prepared in the previous task. The results of the
evaluation will be a preliminary map of locations in need of improvement that can then be discussed and
shared with staff to form the basis of preparing a long-term project list. Pedestrian, bicycle, transit, and
roadway systems maps will be prepared considering primary and secondary routes. Facility typology will be
considered to define future needs and priorities for corridors.
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In addition to formal transportation analysis and forecasting, long-range planning will also include anticipated
emerging transportation trends that may change our basic assumptions concerning transportation systems.
Within the last two decades, technology has come closer to past futuristic visions with regards to
autonomous, connected, shared, and electric vehicles. It is likely that by the end of the planning period,
some or all of these technologies will be deployed to realize some of these long-imagined ideas. This plan
will address these emerging technologies and the impacts they may have on Arlington’s transportation
network.
The framework plan will take into account the existing transportation plans of the City and other agencies.
The framework plan will identify which major alternative(s) will be evaluated in the TMP.
Subtask 3B – Prepare Transportation Improvement Project List
Transportation Improvement Projects
Based on the results and direction from subtask 4A, a draft list of transportation improvement projects and
programs will be prepared. A map will also be prepared illustrating the location of projects . Improvement
projects and programs will also be defined to address traffic safe ty, non-motorized travel, transit service, rail
crossings. The improvement projects will be coded into the travel demand model to finalize forecasts for the
future recommended plan. The future recommended plan will be evaluated using Synchro and Sidra to
confirm the final improvement strategies for the TMP. As appropriate, the improvement projects will be
refined to resolve issues at specific locations. Non-motorized facility needs will be evaluated based on gaps
in the planned systems. A phasing/ implementation program will be defined to assist the City in preparing its
annual Six-Year Transportation Improvement Program.
The project list will include identification of potential new arterials and collector roads to support future growth
expected in the City study area. This will help to reserve future roadway corridors. The project list will also
include roadway widening projects and major intersection/ operation enhancements.
Cost Estimates
Planning level cost estimates will be prepared based on local area construction cost data provided by the
City. We will conduct a brief field survey of key projects to identify any environmental or other issues that
could affect the cost estimates. We also will account for costs associated with additional right -of-way needs.
The resulting planning level cost estimates will provide a reasonable foundation for the financial plan and
implementation program.
Priority and Timing
Each improvement project will be assigned a relative priority (e.g. high, medium, low) and antici pated timing
(e.g. short [6-year], medium, long). The priority and timing will be based on goals and policies of the existing
plan, input during the plan update, and the potential for funding. The priorities and timing will likely be
adjusted based on the financing program.
Project List
The draft improvement projects and associated information will be summarized in tabular form. The projects
will be mapped in GIS to illustrate the locations and relationships of the improvements.
City Support:
• Input on framework plan from current and prior plans
• Cost estimating parameters from recent projects and for the Six Year TIP
• Review and input on priorities and timing of improvements
Consultant Deliverables
• Draft sections of Arlington Transportation Master Plan related to this task
• Slide deck summary for discussion purposes
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Task 4. Transportation Goals/Policies and Level of Service Standard
Review and Update
The consultant will review the City’s existing transportation goals and policies to ensure they are cons istent
with the revised transportation strategies and financing program. In addition, the City’s level of service
standards will be reviewed and updated.
Subtask 4A – Transportation Policy and Goal Review
The consultant will conduct a review of the City’s existing transportation policies and goals. We will identify
areas that may need revisions or strengthening based on the updated travel forecasts, operations, project
list, right-of-way preservation needs, or financing program. The consultant will provide draft changes for
review by the City. Based on City comments/direction, we will finalize the policies and goals. It is assumed
that the City will do the PSRC checklist submittal package.
Subtask 4B – Level of Service Standard Review
The City’s existing level of service standard will be reviewed throughout the update of the TMP especially in
Tasks 1and 2. This will lead to potential options for refining the standard to better align with the City’s overall
Comprehensive Plan goals and vision.
Subtask 4C – Concurrency Program Framework
The consultant will assist City staff in evaluating options, based on City objectives, to modify its concurrency
and development review programs. This effort will focus on multimodal considerations and improving
accessibility. Task 5C will develop a concurrency program framework, but implementation analysis and tools
would be a follow-on task.
Subtask 4D – Concurrency Implementation
The level of effort for concurrency implementation will depend on the program framework. This scope of
services assumes the following for planning purposes:
• Data Collection. The majority of data will be leveraged from other work completed as part of the
Transportation Master Plan; however, depending on the concurrency program there may be
travel times and other travel characteristics that need to be gathered. An additional $5,000 in
data collection has been allocated for the concurrency implementation.
• Thresholds and Credits. Concurrency thresholds will need to be developed . It is anticipated that
the thresholds will be related to multimodal trips such as person trips or mobility units. There
may be additional travel demand or traffic operations modeling required for implementation of
the concurrency program. Transpo will assess the number of trips that are available in the
system and credits for developers building projects.
• Training and Tools. Transpo will develop staff training and case study material so that staff can
implement the concurrency program in-house. A tracking tool will be developed tailored to the
Arlington concurrency program. The concurrency program will be documented including
information on how to update the program in the future.
• Ordinance. Transpo will develop a concurrency ordinance and program documentation.
City Support:
• Electronic files of existing Transportation Plan policies
• Input on current concurrency and development review programs, and future concurrency framework
• Direction/comment on Level of Service options
Consultant Deliverables
• Draft sections of Arlington Transportation Master Plan related to this task
• Slide deck summary for discussion purposes
• Concurrency Implementation Tools and Ordinance
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Task 5. Transportation Finance Program and Impact Fee Rate Schedule
This task of the work program provides an assessment of strategies to fund implementation TMP, including
updating the City’s traffic impact fee program.
Subtask 5A – Document Existing Transportation Revenues and Expenditures
The City will provide the consultant summaries of revenues and expenditures related to transportation
covering the past 3 to 4 years. Revenues will include fuel tax revenues, traffic impact fees, general funds,
grants, and other transportation funding. Expenditures will include capital projects, maintenance, operations,
administration, and other costs related to its transportation system.
The revenues and expenditures will be summarized for use in extrapolating potential future funding levels
from existing sources. Estimates of future revenues from these sources will be prepared and reviewed with
appropriate City staff. Estimates of future expenditures for maintenance, operations, and administration also
will be provided by the City.
Subtask 5B – Update Transportation Impact Fee Rate Schedule
The travel demand model and updated project list/costs provide a basis for updating City’s Transportation
Impact Fee rates. Transpo will confirm TIF rate formula is consistent with GMA regulations. Work under this
task includes:
• Review Impact Fee Project List – The eligibility of improvements currently included in the City’s TIF
will be reviewed to confirm that they should continue to be included in the impact fee program.
• Calculate Impact Fee Share – The model will be used to allocate TIF project costs to the impact fee.
The model will be used to identify the proportion of growth trips versus existing traffic at each project.
Cost allocations also will consider assessment of grants and the cost for resolving existing
deficiencies. The product of this task will be a cost allocation spreadsheet.
• Update TIF Rate Schedule – The impact fee rate schedule will be updated to reflect the revised
project costs and cost allocations. This would be updated to the latest version of ITE Trip
Generation.
• Update Ordinance – The TIF ordinance will be updated by City staff to reference the revised fee
schedule and other changes, as needed.
Subtask 5C – Define Funding Strategies and Summarize Financing Program
Based on the levels of existing revenues versus expenditures and the likely maximum level of anticipate
funding through the TIF, other potential funding options will be evaluated. These will include:
• Partnering with state or other agencies to fund improvements (WSDOT and Island County)
• State or federal grants
• SEPA mitigation
• Frontage improvements
• Transportation Benefit District
• Business Improvement Districts or Special Assessment Districts
The draft financing program will be summarized in tabular form. As required by GMA, the TMP must identify
a reassessment strategy if anticipated funding is not sufficient to cover the total costs of the improvement
projects and programs. We will define implementation strategies and associated policies to meet that
requirement. This may include revisiting level of service standards, growth assumptions, project priorities,
phasing of improvements, or other options. We also will assist the City in defining projects that could be
effectively partnered with WSDOT, Snohomish County and/or developers.
City Support:
• Summaries of City’s transportation revenues and expenditures for past 3 to 4 years
Page 8
• Direction/review on traffic impact fee program
• Review of overall financing program for TMP
• Lead in updating City’s impact fee ordinance and adoption
Consultant Deliverables
• Draft sections of Arlington Transportation Master Plan related to this task
• Slide deck summary for discussion purposes
• Finance and TIF spreadsheet files
Task 6. Transportation Master Plan Documentation
Task 7 is used to assemble the TMP. It builds on the full range of analyses and input from the other tasks of
the project.
Subtask 6A – Prepare Transportation System Plans
Each of the following system plans will be updated consistent with the identified transportation improvement
projects, financing plan, and the updated goals and policies. A discussion of implementation strategies will
also be provided.
Street and Highway Systems
The Street and state-owned Highway System will identify improvement projects for resolving existing and
future roadway capacity and safety deficiencies. The roadway functional classification will also be reviewed
and updated to support the overall transportation system.
Freight Systems
Truck routes serving the City will be reviewed and updated, as needed, to be consistent with the revised
goals and policies. The need for improvements at at-grade rail crossings within the study area will be
identified.
Pedestrian and Bicycle Systems
As needed, the pedestrian and bicycle systems plans will be revised. The revisions will be a limited effort
with input from the City. Sidewalk locations and bicycle routes will be reviewed and updated. This will focus
on incorporating new links or reflecting changes in non-motorized facilities associated with roadway projects.
A key element of the plans will be to ensure there is consistency with the Complete Streets Policy, Multi -use
Trail Maps and Pedestrian and Bicycle Plans.
Public Transportation System and Transportation Demand Management
Transit strategies identified in the project list will be summarized. These will include identification of potential
new routes and additional service on existing routes. Discussion will include the new Swift routes to the
Smokey Point area. Transit options to serve forecast growth areas as well as existing needs will be
identified. The public transportation system plan will be coordinated with the street and highway, and non -
motorized improvements to make sure these elements help support the proposed transit service programs.
The TMP will identify relative priorities and timing for each strategy. Strategies to reduce traffic volumes
through transportation demand management programs will also be documented.
Subtask 6B – Prepare Draft and Final Transportation Master Plan
The updated multimodal transportation system projects and programs, the goals and policies, and the
financial plan will be brought together into a draft TMP. The TMP will focus on transportation improvement
projects and programs needed to meet the short-, mid-, and long-term transportation needs for the City. It
will also outline implementation strategies.
It will include detail on existing transportation systems, the development and analyses of the travel forecasts,
evaluation of the multimodal transportation system projects and programs, LOS and concurrency program
refinements, transportation financial analyses and updated impact fee program. It will also address project
prioritization methods and supporting information on the project cost estimates.
Page 9
The preliminary draft TMP will be provided to City staff for review in electronic format. Based on comments, a
draft final TMP document will be prepared for review by the Planning Commission and City Council.
Following review and comment by the Planning Commission and City Council, the TMP will be finalized and
transmitted to the City. This assumes only editorial type changes and does not provide for significant
changes in policy direction, the transportation system plans, or similar larger scale revisions.
City Support
• Input on formatting of the TMP
• Review and input on draft and final TMP
Consultant Deliverables
• Draft/Final City of Arlington Transportation Master Plan
• Electronic files will be provided of all documents
Task 7. Project Team/Agency Coordination
Transpo will coordinate with the Project Team on a bi-weekly basis throughout the duration of the project.
The coordination will address project scope/status, technical and policy direction, budget, schedule,
meetings, etc.
The consultant will prepare and participate in up to two (2) meetings to present the TMP (Planning
Department and City Council meetings). The consultant will prepare presentations and handouts for each
meeting, as appropriate. City staff will coordinate and set up the meetings.
This task assumes the community/public outreach will be conducted the City or others.
City Support:
• Arranging for meeting locations, date, and times
• Public notice, if applicable
Consultant Deliverables
• Draft/Final Presentation Materials
• Meeting attendance
Number / Project Name
1.22064 Arlington Transportation Master
Plan
Pay rates are effective from July 3, 2021 through July 1, 2022, within the ranges shown in the attachment.
Only key staff are shown and other staff may work on and charge to the project as needed by the project manager.
Project
Manager
Senior
Engineer
Project
Engineer
CAD/
Graphics
Project
Admin
initials SRH BMT JL1 NEJ CLF
job title Assoc Prin L6 Eng L6 Eng L4 Anyl L2 PA L3
cost rate $255.00 $245.00 $170.00 $115.00 $125.00
Labor:
Work Task Hours Cost
1 Existing Conditions Update 10 10 44 32 4 100 $16,660
2 TDM Update 6 32 40 8 86 $17,090
3 Transportation Systems Improvements 12 24 40 16 92 $17,580
4 Goals/Policies, Concurrency, LOS 40 24 50 8 122 $25,500
5 Finance and TIF Update 16 24 32 8 80 $16,320
6 TMP Documentation 32 24 60 40 6 162 $29,590
7 Agency Coordination/Public Involvement 40 24 16 8 88 $19,800
0 $0
0 $0
Total Hours 156 162 282 112 18 730
Labor Costs $39,780 $39,690 $47,940 $12,880 $2,250 $142,540
Reimbursable Expenses:Reimburs.
Item Cost
Travel/Mileage $500
Streetlight Data/Other Concurrency Data Collection $10,000
Sub Total $10,500
Total (Cost + 15 percent)$12,075
$154,700
Cost Estimate Worksheet
TOTAL ESTIMATE
Cost Estimate Prepared on: 5/10/2022
City of Arlington Council Agenda Bill Item: NB #3 Attachment F COUNCIL MEETING DATE: June 21, 2022 SUBJECT: Waste Management Contract Renewal ATTACHMENTS: DRAFT Amended and Restated Contract between the City of Arlington and Waste Management DEPARTMENT OF ORIGIN Public Works; Jim Kelly, Director 360-403-3505 EXPENDITURES REQUESTED: None BUDGET CATEGORY: N/A BUDGETED AMOUNT: N/A LEGAL REVIEW: DESCRIPTION: Amended and restated contract for solid waste, recycling, and compostable organics collection and disposal between the City of Arlington and Waste Management Northwest. HISTORY: Waste Management has provided exceptional and cost effective refuse, recycling, and composting services to the Arlington Community for over 20 years. They have been a good partner to the City and the community providing:
-free annual community garbage collection day
-free garbage/recycling collection at Cityevents
-free refuse/recycling services to 18 Cityfacilities
-free recycling to approx. 200 Arlington business
-free education outreach to business & schools
-Coordination with City’s refuse consultant Blue
Our current contract is set to expire in August 2023; staff is recommending renewal of the Waste Management Contract. Changes to the contract include:
•The annual CPI adjustment reference will change from Urban Clerical Workers to Water and Sewer and TrashCollection Services
•Utility rates will be adjusted (new rates attached to this CAB)
•Minor edits to the COA-WM Agreement (Agreement with edits attached to this CAB)ALTERNATIVES: Remand to staff for further discussion. RECOMMENDED MOTION: I move to approve the City of Arlington and Waste Management Agreement for Refuse Collection, Recycling and Composting, and authorize the Mayor to sign the agreement, subject to final review by the City Attorney.
Waste Management Rate Sheet Arlington – 2022
June 8, 2022
1
2022 - Residential Recycling and Garbage Rates
Res'l
Recycling & Total
Customers
WM Current
Rates Eff
New WM Draft
Contract Rates Eff
20-gallon cart 411 $18.10 $21.97
35-gallon cart 2,255 $21.61 $25.09
64-gallon cart 1,536 $29.15 $33.63
96-gallon cart 558 $30.81 $40.37
• WM proposed rates are monthly rates for weekly garbage and include a 96-gallon cart for
recycle serviced every other week
2022 – Commercial Garbage Rates
Com'l
Garbage
Total
Customers Rates Eff Contract Rates Eff
1 yard 104 $81.04 $89.14
1.5 yard 25 $110.86 $121.95
2 yard 85 $142.00 $156.20
3 yard 70 $199.12 $219.03
4 yard 87 $238.78 $262.66
6 yard 60 $294.33 $323.76
8 yard 62 $383.53 $421.88
• Commercial rates are for garbage and include up to 2-96 gallon recycle carts
2022 - Subscription Yard Waste
Res'l Yard
Waste
Total
Customers
WM Current
Rates Eff
9/1/2021
New WM Draft
Contract Rates Eff
9/1/2022
96-gallon cart 3,060 $12.89 $14.18
• WM proposed rate is monthly rate for weekly pickup year-round of yard waste
*WM proposed rates are valid for 90 days
CONTRACT FOR SOLID WASTE,
RECYCLING, AND COMPOSTABLE
ORGANICS COLLECTION, AND DISPOSAL
BETWEEN THE
CITY OF ARLINGTON, WASHINGTON
AND
WASTE MANAGEMENT OF
WASHINGTON, INC.
i
RECITALS ............................................................................................................................................................ 1
DEFINITIONS ...................................................................................................................................................... 2
ARTICLE I - AGREEMENT AND TERM
1.1 AGREEMENT ........................................................................................................................................... 6
1.2 TERM ......................................................................................................................................................... 6
1.3 EXCLUSIVE RIGHT ................................................................................................................................. 6
1.4 FRANCHISE ENFORCEMENT ................................................................................................................ 6
ARTICLE II - GENERAL OPERATIONS
2.1 GENERAL ................................................................................................................................................ 6
2.2 COLLECTION SCHEDULE AND HOURS OF OPERATIONS ............................................................ 7
2.3 COLLECTION LOCATIONS ................................................................................................................. 7
2.4 COLLECTION FROM SENIOR CITIZENS AND PHYSICALLY CHALLENGED PERSONS .......... 7
2.5 SENIOR CITIZEN DISCOUNT ............................................................................................................... 7
2.6 DANGEROUS ANIMALS ...................................................................................................................... 7
2.7 EMPLOYEES TO USE WALKS IF CARRY-OUT SERVICE DIRECTED .......................................... 7
2.8 EMPLOYEES NOT TO TRESPASS ........................................................................................................ 7
2.9 CONTRACTOR TO MAKE EXAMINATION........................................................................................ 8
2.10 EMPLOYEES ........................................................................................................................................... 8
2.11 NON-DISCRIMINATION ........................................................................................................................ 8
2.12 OSHA/WISHA .......................................................................................................................................... 8
2.13 COMPLIANCE WITH LAWS ................................................................................................................. 8
2.14 EMPLOYEES TO BE COURTEOUS, ETC ............................................................................................. 9
2.15 COMPANY NAME .................................................................................................................................. 9
2.16 CONTRACTOR'S OFFICES .................................................................................................................... 9
2.17 PERMITS .................................................................................................................................................. 9
ii
2.18 PUBLIC UTILITIES ................................................................................................................................. 9
2.19 LOADING ................................................................................................................................................. 9
2.20 CLEANUP OF SPILLS............................................................................................................................. 9
2.21 DISRUPTION OF COLLECTION DUE TO WEATHER ....................................................................... 10
2.22 HOLIDAY SCHEDULES ......................................................................................................................... 10
2.23 MISSED AND MAKEUP COLLECTIONS ............................................................................................. 10
2.24 COLLECTION EQUIPMENT .................................................................................................................. 11
2.25 RESERVE EQUIPMENT ......................................................................................................................... 11
2.26 PAINTING AND CLEANING OF VEHICLES ....................................................................................... 11
2.27 SUBCONTRACTORS .............................................................................................................................. 11
2.28 METHOD OF PROCESSING AND DISPOSAL ..................................................................................... 11
2.29 SERVICE TO CITY FACILITIES ........................................................................................................... 11
2.30 COMPLIANCE WITH LAWS ................................................................................................................. 12
2.31 SERVICE AREA ...................................................................................................................................... 12
2.32 CARTS AND CONTAINERS .................................................................................................................. 12
ARTICLE III - REPORTING REQUIREMENTS
3.1 REPORTING REQUIREMENTS ............................................................................................................ 12
3.2 ANNUAL PROGRAM REPORTS .......................................................................................................... 12
3.3 MONTHLY PROGRAM REPORTS ....................................................................................................... 13
3.4 CONTRACTOR'S RECORDS; ACCESS INSPECTION ....................................................................... 13
ARTICLE IV - INSURANCE AND SAFEGUARDS
4.1 INSURANCE GENERAL REQUIREMENTS ........................................................................................ 13
4.2 ADDITIONAL INSURANCE ................................................................................................................. 13
4.3 CONTINUANCE ..................................................................................................................................... 13
4.4 ENDORSEMENTS .................................................................................................................................. 14
4.5 MINIMUM LIMITS ................................................................................................................................ 14
iii
4.6 MINIMUM SCOPE OF INSURANCE ............................................................................................... 14
4.7 ACCEPTABILITY OF INSURERS ........................................................................................................ 14
4.8 CONTRACTORS INSURANCE - PRIMARY ....................................................................................... 14
4.9 PERFORMANCE BOND ........................................................................................................................ 15
4.10 INDEMNIFICATION .............................................................................................................................. 15
4.11 WAIVER OF RCW TITLE 51................................................................................................................. 15
4.12 COMPLIANCE REQUIRED ................................................................................................................... 15
ARTICLE V - GARBAGE COLLECTION
5.1 GARBAGE COLLECTION .................................................................................................................. 16
5.2 CARTS................................................................................................................................................... 16
5.3 BULKY ITEMS AND WHITE GOODS ............................................................................................... 16
ARTICLE VI - CITY CLEANUPS
6.1 SPRING CLEANUP .............................................................................................................................. 16
ARTICLE VII - RECYCLABLE MATERIALS COLLECTION
7.1 GENERAL RECYCLING PROVISIONS .............................................................................................. 17
7.2 RECYCLING CARTS ............................................................................................................................ 17
7.3 CONTAMINATION............................................................................................................................... 17
ARTICLE VIII - COMPOSTABLE ORGANICS COLLECTION
8.1 COMPOSTABLE ORGANICS COLLECTION ................................................................................. 17
8.2 CONTAMINATION1 .......................................................................................................................... 17
ARTICLE IX - COMPENSATION
9.1 CONTRACTOR RATES ..................................................................................................................... 18
9.2 CPI ADJUSTMENT ............................................................................................................................ 18
iv
9.3 OTHER SOLID WASTE COLLECTION SERVICES ....................................................................... 18
9.4 PASS THROUGH OF DISPOSAL AND PROCESSING FEE INCREASES .................................... 18
9.5 COSTS OF UNCERTAIN NATURE .................................................................................................. 18
9.6 CHANGE IN RECYCLABLE MARKETS/COSTS ........................................................................... 19
ARTICLE X - BILLING SERVICES AND CUSTOMER EDUCATION
10.1 CONTRACTOR BILLING ................................................................................................................. 19
10.2 COLLECTION FOR NON-PAYMENT ............................................................................................. 19
10.3 SUSPENDING COLLECTION FROM PROBLEM CUSTOMERS .................................................. 20
10.4 PROMOTION AND EDUCATION .................................................................................................... 20
ARTICLE XI - DEFAULTS
11.1 TERMINATION ...................................................................................................................................21
11.2 LIQUIDATED DAMAGES ..................................................................................................................21
ARTICLE XII – ANNEXATION
12.1 FRANCHISE RIGHTS/ANNEXATTONS ........................................................................................... 22
ARTICLE XIII - MISCELLANEOUS
13.1 NON-WAIVER ...................................................................................................................................... 23
13.2 NOTICES .............................................................................................................................................. 23
13.3 SEVERABILITY .................................................................................................................................. 23
13.4 ENTIRE AGREEMENT........................................................................................................................ 23
13.5 ATTORNEYS' FEES ............................................................................................................................. 23
13.6 CHANGE IN RATE OR SERVICE ..................................................................................................... 23
13.7 ASSIGNMENT ...................................................................................................................................... 24
13.8 FORCE MAJEURE ............................................................................................................................... 24
13.9 APPLICABLE LAW/VENUE............................................................................................................... 24
v
13.10 INDEPENDENT CONTRACTOR ........................................................................................................ 24
13.11 SUBCONTRACTING ........................................................................................................................... 24
13.12 TAXES AND FEES .............................................................................................................................. 24
13.13 INSOLVENCY AND RIGHT TO TERMINATE CONTRACT .......................................................... 24
13.14 RESERVATION OF MUNICIPAL AUTHORITY .............................................................................. 25
13.15 SUCCESSORS AND ASSIGNS ........................................................................................................... 25
13.16 CORPORATE AUTHORITY ............................................................................................................... 25
13.17 DISPUTE RESOLUTION ..................................................................................................................... 25
Exhibit A: List of City Facilities and Events
Exhibit B: Service Rate Schedule
Exhibit C: Contingency Plan
Exhibit D: Recyclable Materials
Exhibit E: Airport Storage Area Map
PAGE - 1
CONTRACT FOR SOLID WASTE,
RECYCLING, AND COMPOSTABLE ORGANICS COLLECTION, AND DISPOSAL
BETWEEN THE CITY OF ARLINGTON, WASHINGTON
AND WASTE MANAGEMENT OF WASHINGTON, INC.
RECITALS
WHEREAS, the City of Arlington, a Washington municipal corporation (the "City"), has
negotiated with Waste Management of Washington, Inc., a Delaware corporation (the "Contractor"), for
solid waste collection and recycling pick-up services; and
WHEREAS, solid waste collection service is a fundamental municipal function with uniform,
managed collection necessary for the preservation of public health; and
WHEREAS, Contractor represents that it has the experience, resources, and expertise necessary
to perform solid waste collection services; and
WHEREAS, pursuant to RCW 35.21.120 the City has enacted ordinances codified in the City's
Municipal Code which created a system for the orderly collection and disposal of Garbage within the
City of Arlington; and
WHEREAS, the City agrees to adopt such modifications to its solid waste ordinances as are
necessary to reflect this agreement; and
WHEREAS, this contract is subject to the adoption of such ordinance modifications and to
the rights of any third parties regarding franchises provided for pursuant to RCW 35.13.280; and
WHEREAS, the City Council finds that by entering into this contract for the collection of
Recyclables and Garbage, the citizens of the City will receive a greater variety of Garbage services at
more stable rates; and
WHEREAS, the City and Contractor have negotiated a mutually advantageous proposal for
providing solid waste collection services and the City Council has determined that the City should
enter into a contract with Contractor for the collection, disposal, processing, marketing and
transportation collection and disposal of Garbage/Solid Waste, Recyclable Materials, and
Compostable Organics recycling and yard debris within the City;
PAGE - 2
NOW, THEREFORE, IN CONSIDERATION OF THE MUTUAL BENEFITS AND
COVENANTS STATED HEREIN THE PARTIES AGREE AS FOLLOWS:
DEFINITIONS
For the purposes of this Contract the following terms shall have the following meanings:
Adjustment Date: means the date that occurs annually on September 1st.
Bagster: means a "dumpster in a bag" product which can hold up to three cubic yards of debris
and other solid waste materials and is serviced by a special roll -off collection vehicle operated by
Contractor. Bagster products may be purchased by customers in local home improvement retail
stores.
Blowing: means materials collected on route blowing out or off of the truck.
Bulky Waste/Items: Couches, chairs, mattresses, appliances and other large items that do
not fit into the standard Residential or Commercial Garbage truck.
Cart: means Contractor owned wheeled cart that is a plastic container with 20, 35, 64 or 96
gallons of capacity; designed for and used with a hydraulic lifting mechanism; fitted with a sturdy
handle and a cover; is rodent and insect resistant; and is capable of holding collected liquids without
spilling when in an upright position; and can be used for garbage, organics and recyclable collection.
Carry Out Service: means the servicing of carts by Contractor which are not placed
Curbside by the customer for collection, but rather require the Contractor to enter onto Customer's
property and roll-out or carry-out carts to Contractor's collection vehicle. Customers may request a
carry out service for an additional fee as set forth in Exhibit A, and such fees are charged based upon
the distance from Contractor’s collection vehicle. Carry out service for Senior Citizens and
Physically Disabled Persons as is set forth in Section 2.1.4.
City: The City of Arlington, Washington.
Commercial/Industrial Customers: Non-Residential customers including businesses,
institutions, governmental agencies, Multi-Family customers with Commercial accounts and all
other users of commercial -type Garbage collection services.
Commercial Recycling Customers: Commercial/Industrial customers who voluntarily sign
up for this Recyclables collection service.
Compostable Organics: Means any organic waste materials that are source separated for
collection, such as Yard Debris and Food Waste.
PAGE - 3
Food Waste: All compostable pre- and post-consumer food scraps, such as whole or partial
pieces of produce, meats, bones, cheese, bread, cereals, coffee grounds and egg shells, and food -
soiled paper such as paper napkins, paper towels, paper plates, coffee filter s, paper take-out boxes,
pizza boxes, or other paper products accepted by the Contractor's selected composting site. Food
scraps shall not include large dead animals, plastics, diapers, cat litter, liquid wastes, pet wastes or
other materials prohibited by the selected composting facility.
Yard Debris: Leaves, grass and clippings of woody, as well as fleshy plants. Unflocked
whole holiday trees are acceptable. Materials larger than four (4) inches in diameter or four (4) feet
in length are excluded. Bundles of Yard Debris up to two (2) feet by two (2) feet by four (4) feet
in dimension shall be allowed and shall be secured by degradable string or twine, not nylon or other
synthetic materials. Kraft paper bags and untied reusable paper bags may be used to contain Yard
Debris.
Contractor: Waste Management of Washington Inc., which has contracted with the City of
Arlington to collect, process, market and transport Garbage/Solid Waste, Recyclable Materials, and
Compostable Organics within the City limits.
County: Snohomish County, Washington.
Contract Administrator: The Public Works Director or a person designated by that individual.
Curb or Curbside: The area within five (5) feet of the Public Street or alley where regular
collection occurs. If safe access is difficult or extraordinary circumstances preclude such a location,
curbside shall be considered a placement suitable to the resident, convenient to the Contractor's
equipment, and mutually agreed to by the Administrator and Contractor.
Customer: means any residential, multifamily, commercial, or industrial customer who
generates Garbage/Solid Waste, Recyclables, or Compostable Organics within the City.
Garbage/Solid Waste: All putrescible and non-putrescible solid and semi-solid wastes,
including, but not limited to, rubbish, ashes, industrial wastes, swill, non-recyclable demolition and
construction wastes, and discarded commodities that are placed by customers of the Contractor in
appropriate bins, bags, cans or other receptacles for collection and disposal by the Contractor. The
term Garbage shall not include Excluded Materials, Hazardous Wastes, Special Wastes, source-
separated Recyclables or Compostable Organics.
Disposal Fee: The fee charged by to the Contractor for the disposal of any Garbage or Solid
Waste
Excluded Materials: means any waste tires, radioactive, volatile, corrosive, flammable,
explosive, biomedical, infectious, bio-hazardous, regulated medical or hazardous waste, toxic substance
or material, as defined by, characterized or listed under applicable federal, state, or local laws or
regulations, or chemical or other properties that are deleterious or capable of causing material damage
PAGE - 4
to any part of Contractor’s property or the disposal facility, its personnel or the public or materially
impair the strength or the durability of the Contractor’s structures or equipment, or any materials
containing information (in hard copy or electronic format, or otherwise) which information is protected
or regulated under any local, state or federal privacy or data security laws, i ncluding, but not limited to
the Health Insurance Portability and Accountability Act of 1996, as amended, or other regulations or
ordinances or other waste not approved in writing by Contractor. Excluded Materials also exclude
materials which contain any amount of Excluded Materials.
Hazardous Waste: The waste, material or substance that is not excluded from regulation as
"hazardous waste," "hazardous substance," or "dangerous waste" by application of regulations
adopted by the United States Environmental Protection Agency or the Washington State Department
of Ecology and that now or hereafter:
(a) is required to be dealt with as a hazardous waste under regulations promulgated by the
United States Environmental Protection Agency at 40 CFR part 261 ; or
(b) contains a radioactive material the storage or disposal of which is regulated by state or
federal law or regulation; or
(c) is designated a "dangerous waste" or "extremely hazardous waste" by regulations adopted
pursuant to Chapter 70.105 RCW; or
(d) is required to be dealt with as a hazardous substance under chapter 70.105D RCW and
regulations promulgated by the Washington Department of Ecology at chapter 173-340
WAC.
Inaccessible Area: Any road that does not allow safe access, tumturn-around, clearance or
does not meet the weight requirements for the trucks.
Mixed Paper: Magazines, junk mail, phone books, bond or ledger grade paper, cardboard and
paper board packaging. Tissue paper, paper towels, and frozen food containers are excluded.
Multi-Family Residence: All Multi-Family complexes including apartments, condominiums,
town houses, and mobile home parks with two (2) or more dwelling units (or any complex that
is billed as a group), where single family collection service is not conveniently provided.
Public Street: A public right a of way used for public travel and owned by the City.
Non-Regular Scheduled/Temporary Service: means, any non-permanent, temporary
service requested by a customer and available by the Contractor to bill for. These requested
services will be provided by the Contractor and billed directly to the customer by Contractor. C ity
will refer these types of service requests to Contractor for set up, service scheduling and billing.
Physically Challenged Persons: means disabled persons or any other residential Ccustomer
who is not physically able to move carts out to the Curbside, as determined based upon criteria
reasonably established by the Contractor, with input from the City. Requests must be made to the
Contractor in writing for such designation, and the customer Customer household cannot have
another able-bodied person living in the home who is capable of rolling carts out to the Curbside.
PAGE - 5
Recyclable Materials: Those certain items as contained in Attachment D.
Recycling Carts: A Contractor-owned and provided labeled cart suitable for on-site collection
and/or storage of source-separated Recyclables and Compostable Organics at Residential and Multi-
Family locations.
Residence: A living space individually rented, leased, or owned.
Senior Citizen: means any residential customer Customer where all residents in the household
are at least sixty-two years of age, with the exception of minor children.
Service Area: The municipal boundaries of the City both now and as they may be expanded
by annexation during the life of the contract, subject to the provisions of RCW 35.13.280.
Single Family Residence: All single unit houses, duplexes, and mobile homes where service
is billed to the individual customer.
Single Stream Recycling: also known as "fully co-mingled" recycling refers to a system in
which all Recyclable Materials are placed together in the same Recycling Cart, instead of being
sorted into separate commodities by the resident.
Special Waste: The term "Special Waste" means polychlorinated biphenyl ("PCB") wastes,
industrial process wastes, asbestos containing materials, petroleum contaminated soils, treated/de
characterized wastes, incinerator ash, medical wastes, demolition debris and other materials requiring
special handling in accordance with applicable federal, state, county or local laws or regulations.
White Goods: Means large household appliances such as washers, dryers, stoves, refrigerators
(not containing CFCs), dishwashers, and other similar appliances.
WUTC: Means the Washington Utilities and Transportation Commission (WUTC), which
regulates solid waste collection in the unincorporated areas of the County.
PAGE - 6
ARTICLE I - AGREEMENT, TERM
1.1 Agreement
The City of Arlington (hereinafter referred to as "City"), hereby agrees that Waste
Management of Washington, Inc. (hereinafter referred to as "Contractor"), shall have the exclusive
right to collect Garbage/Solid Waste, Recyclable Material and Compostable Organics within the city
limits, to the extent allowed by law, including all work incidental thereto, upon the terms and
conditions set forth below.
1.2 Term
The initial term of this Contract is ten years, starting September 1, 202210, and expiring
August 31, 203220. The parties agreed to exercise one (1) of the two (2) year extensions on or
about April 15, 2013, thus extending the term of this Contract to August 31, 2022. The parties may,
by mutual agreement, extend the agreement for an two (2) additional periods of two (2) years each.
Any such extension shall be under the original terms and conditions of this Contract. To exercise
the option to extend this Contract, the parties shall agree in writing not less than 180 days prior to
the then expiring Contract term.
1.3 Exclusive Right. The City does hereby grant to Contractor the exclusive duty, right and
privilege to collect and dispose, process and market or otherwise handle all residential, commercial,
and industrial Solid Waste generated, deposited, accumulated or otherwise coming to exist in the
City, and all residential/multi-family Recyclable Materials and Compostable Organics generated,
deposited, accumulated or otherwise coming to exist in the City.
1.4 Franchise Enforcement When asked by the Contractor, the City shall use reasonable efforts
to protect this right of the Contractor; however, the City shall not be obligated to join or instigate
litigation to protect the right of the Contractor. The Contractor may independently enforce the
exclusive rights under this Contract against third party violators, including but not limited to seeking
injunctive relief, and the City shall use good faith efforts to cooperate with Contractor in Contractor's
actions to enforce such rights (without obligating the City to join any l itigation initiated by
Contractor).
ARTICLE II - GENERAL OPERATIONS
2.1 General
The services to be performed consist of the collection of all Garbage, Recyclable Material,
and Compostable Organics herein referred to which occur within the City of Arlington and disposal
or recycling thereof. The collection of Hazardous Waste is not included within the scope of this
Agreement, and Contractor shall be under no obligation to collect any Hazardous Waste. Nothing
herein is intended to prevent Contractor from collecting, transporting and/or disposing of any non-
hazardous or hazardous toxic waste in accordance with applicable federal and state requirements and
regulations, so long as such actions are performed separate and apart from any action taken in the
PAGE - 7
performance of this Agreement.
2.2 Collection Schedule and Hours of Operations
The collection of Garbage, Recyclable Materials and Compostable Organics from Single
Family and Multi-Family customers within the City shall be between the hours of 7:00 AM and 6:00
PM Monday through Friday, unless otherwise agreed to in writing by the City and Contractor. The
collection of Commercial customers will be between the hours of 5:00 AM and 6:00 PM Monday
through Friday. Recycling will be collected every other week where as garbage and compostable
organics will be collected weekly.
2.3 Collection Locations
Contractor shall collect Garbage, Recyclable Materials and Compostable Organics at Curbside
from all Single Family Residences and Multi -Family Residences. Contractor may re fuse to pick up
materials at locations identified by Contractor and approved by the City, acting reasonably, where,
because of the conditions of the streets, alleys or roads, it is impractical to operate vehicles, and may
refuse to drive into private property where driveways or roads are without adequate turnarounds or
have other unsafe conditions.
2.4 Collection from Senior Citizens and Physically Challenged Persons
The Contractor shall offer carry-out service for Garbage, Recyclables and Compostable
Organics of up to fifty (50) feet from Contractor's vehicle to qualifying Senior Citizens and Physically
Challenged Persons lacking the ability to place containers at the Curb, at no additional charge. The
Contractor shall use qualification criteria that are fair and meet the needs of the City's senior residents.
These criteria shall comply with all local, state and federal regulations, and shall be subject to City
review and approval prior to program implementation.
2.5 Senior Citizen Discount
Senior Citizens must be 62 years of age and will be required to send proof of age (driver's
license or identification card) to Waste Management Customer Service Center. Once proof of a ge is
received, a 10% discount will be applied to the account.
2.6 Dangerous Animals
Contractor will not be required to enter into private property to pick up materials while an
animal considered or feared to be vicious is loose.
2.7 Employees to Use walks if Carry-out Service Directed
Employees, in collecting Garbage and Recyclable Materials, shall follow the regular walks
for pedestrians while on private property returning to the street or alley after replacing empty cans.
They shall also replace all Garbage cans and covers and close all gates opened by them. All employees
shall wear clean clothing or uniforms.
2.8 Employees Not to Trespass
Employees shall not trespass or loiter, cross property to an adjoining premise, or meddle with
property which does not concern them.
PAGE - 8
2.9 Contractor to Make Examination
Contractor shall make its own examination and investigation regarding the proper method of
doing the work and all conditions affecting the work to be done, and the labor, equipment and
materials needed therefore and the quantity of work to be performed. Contractor agrees that it is
satisfied with its own investigation and research, and will make no claim against City because of any
of the estimates, statements, or interpretations made by any officer or agent of th e City. This
Agreement is for the benefit of the parties thereto and is not intended to inure to the benefit of any
third party.
2.10 Employees
All workers employed by Contractor shall be competent and skilled in the performance of the
work to which they may be assigned. All drivers must have a C.D.L. "B" or "A" license and a current
medical card. Failure or delay in the performance of this Contract due to Contractor's inability to
obtain workers of the number and scope required, shall constitute a default of this contract.
2.11 Non-Discrimination
The Contractor will not discriminate against any employee or applicant for employment
because of age, race, religion, creed, color, sex, marital status, sexual orientation, political ideology,
ancestry, national origin, or the presence of any sensory, mental or physical handicap, unless based
on a bona fide occupational qualification. The Contractor will take affirmative action to ensure that
applicants are employed, and that employees are treated during employment, withou t regard to their
creed, religion, race, color, sex, marital status, sexual orientation, political ideology, ancestry, national
origin, or the presence of any sensory, mental or physical handicap. Such action shall include, but not
be limited to the following: Employment upgrading; demotion or transfer; recruitment or recruitment
advertising; layoff or termination; rates of pay or other forms of compensation; and, selection for
training, including apprenticeship. The Contractor agrees to post in conspicuous places, available to
employees and applicants for employment any required notices setting forth the provisions of this
nondiscrimination clause. Contractor understands and agrees that if it violates this nondiscrimination
provision, this contract may be terminated by the City and further that the Contractor shall be barred
from performing any services for the City now or in the future, unless a showing is made satisfactorily
to the City that discriminatory practices have terminated and that recurrence of s uch action is unlikely.
2.12 OSHA/WISHA
Conditions of the Federal Occupational Safety and Health Act of 1970 (OSHA), the
Washington Industrial Safety and Health Act of 1973 (WISHA), and standards and regulations issued
under these Acts from time-to-time must be complied with. The Contractor shall indemnify and hold
harmless the City from all damages assessed for the Contractor's failure to comply with the acts and
standards issued there under. The Contractor is also responsible for meeting all pertinent local, state
and federal health and environmental regulations and standards applying to the operation of the
collection processing system.
2.13 Compliance with Laws
PAGE - 9
Contractor agrees to comply, at its own expense, with all applicable State, Federal and Local
laws, rules and regulations, including, but not limited to, all applicable laws regarding wages.
2.14 Employees to be Courteous, Etc.
Employees of Contractor shall be courteous at all times and not use loud or profane language
and shall do their work as quietly as possible.
2.15 Company Name
Contractor shall not use a firm name containing any words implying municipal ownership or
including the name of the City.
2.16 Contractor's Offices
Contractor shall be required to maintain a local access telephone number or a 800 number
which meets the approval of the City, and such attendants as may be necessary to take care of
complaints, as well as orders for special service or to receive instruction. The attendant shall be on
duty between the hours of 8:00 a.m. and 5:00 p.m. PST, Monday through Friday, except holidays. At
such times as the office is closed, a recorder shall be in operation. The contractor shall maintain a
website for customer use 24 hours per day 7 days per week at www.wmnorthwest.com/arlington The
website must provide a separate address for the City of Arlington that can accept electronic
communication.
2.17 Permits
Contractor shall take out and pay for any business license or other fee required by the City or
any other governmental authority which may be required to provide the services under this Contract.
2.18 Public Utilities
Contractor shall be obligated to protect all public and private utilities whether occupying
street, public or private property. If such utilities are damaged by reason of Contractor's operations
under this Contract, he shall repair or replace same.
2.19 Loading
Extra care shall be taken in the loading and transporting of Garbage, Recyclables,
Compostable Organics and other wastes so that the material to be collected is not left either on private
property or on the streets or alleys. Any Garbage, Recyclables, Compostable Organics or other wastes
left on private property or on streets or alleys spilled by Contractor shall be cleaned up within 24
hours of received complaint.
2.20 Cleanup of Spills
All loads collected by the Contractor shall be completely contained in collection vehicles at all
times, except when material is actually being loaded. Hoppers on all collection vehicles shall be
operated so as to prevent blowing or spillage of materials. Any blowing or spillage of materials either
caused by Contractor or that occurs during collection shall be immediately cleaned up by the
Contractor at its expense. Prior to any collection vehicle leaving a c ollection route and/or operating
on any roads with a speed limit higher than 25 miles per hour, Contractor shall completely close any
PAGE - 10
collection vehicle openings where materials may blow out, and thoroughly inspect for and remove
any collected materials inadvertently spilled on top of the collection vehicle to prevent release or
littering of this material. Spillage not immediately cleaned up shall be cause for performance fees, as
described in Section 11.2.
All vehicles used in the performance of this Contract shall be required to carry and regularly maintain
spill kits. At a minimum, spill kits shall include absorbent pads or granules, containment booms,
storm drain covers, sweepers and other similar materials sufficient to contain, control and, for mino r
events, appropriately clean-up, blowing materials, litter, leaks and spillage of Contractor vehicle
fluids and leachate. Spill kits shall also include employee spill containment instructions and
procedures as well as a regularly updated list of emergency contacts. The Contractor shall develop
spill response procedures for review and approval by the City before initiating any work under this
Contract. All Contractor vehicle drivers shall be provided with annual hands-on training on the
location, maintenance, and use of spill kits and associated containment and notification procedures.
All Drop Box Container loads (both open and compactor) shall be properly and thoroughly covered
or tarped to prevent any spillage of material prior to Contractor vehicle entering any Private Road or
Public Street.
2.21 Disruption of Collection Due to Weather
When weather conditions are such that continued operation would result in danger to the
Contractor's staff, area residents, or property, the Contractor shall collect only in areas that do not
pose a danger. The Contractor shall notify the City, on the same business day, of the areas not served.
The Contractor shall collect Garbage, Recyclables and Yard Debris from customers with
interrupted service on their next scheduled service day. Extra Garbage will not be charged for as long
as it does not exceed double their normal service.
2.22 Holiday Schedules
The Contractor shall designate which holidays will be observed and indicate the schedule that
will be worked if the holiday falls on a regular collection day. The holiday schedule for the next year
shall be provided in writing by the Contractor to the City annually on or before November 15 of the
prior year. When the day of regular collection is a legal holiday, the Contractor may reschedule the
service to the next day, example: Monday to Tuesdays, Tuesday to Wednesday, Wednesday to
Thursday, Thursday to Friday and Friday to Saturday. The Contractor may not collect Residential
Garbage, Recyclables or Yard Debris earlier than the regular collection day due to a holiday.
Commercial collections may be made one day early only with the consent of the Commercial
Customer.
2.23 Missed and Makeup Collections
If the Contractor fails to collect a customer's Garbage, Recyclable Material or Composta ble
Organics which have been properly and timely set out for collection during a regularly scheduled
collection, other than as provided in Section 2.10.1 or 2.10.2, the 'contractor shall make a special
make up collection within 24 hours (or one business day) of notification by the City or customer.
PAGE - 11
This section applies to omitted collections of a single residence, a row of residences, or an entire
route. If Contractor fails to provide a special pickup for a missed collection within twenty-four (24)
hours (or one business day) after notification by the Contract Administrator or customer, the Contract
Administrator may cause the work to be done and the Contractor shall fully reimburse the City for
its collection expenses. In addition, contractor will be responsible for liquidated damages per section
11.2.
2.24 Collection Equipment
Contractor shall possess or demonstrate to the City's reasonable satisfaction that it has
available to it adequate equipment and vehicles, including reserve or replacement vehicles and
equipment, sufficient to perform the services required of Contractor herein. Contractor shall maintain
all trucks and equipment used within the City in good mechanical condition and the same shall be
clean, numbered and uniformly painted. All truck bodies used by Contractor shall be constructed of
metal and shall be watertight and leak proof. Each vehicle used by Contractor shall carry at all times
a broom and shovel or other item appropriate for use in the prompt removal of any spilled material.
All vehicles used by Contractor shall have adequate coverage at all times to pre vent the spillage of
Solid Waste.
2.25 Reserve Equipment
The number and type of collection vehicles, including back up or reserve equipment in event
of equipment failure, furnished by Contractor, shall be sufficient for the collection of all Garbage,
Recyclable Materials and Yard Debris. Contractor shall make available for rental detachable
containers which meet all applicable safety requirements.
2.26 Painting and Cleaning of Vehicles
Collection vehicles shall be painted and numbered and shall have the Co ntractor's name and
number of the vehicles painted in letters of a contrasting color, at least four (4) inches high on each
side of each vehicle. No advertising shall be permitted other than the name of the Contractor. All
vehicles shall be kept in a clean and sanitary condition.
2.27 Subcontractors
Contractor may not subcontract any portion of the services required by this Contract without
the specific written consent of the Contract Administrator, which shall not be unreasonably withheld
. Such consent shall not relieve Contractor from its responsibilities under this Contract for the services
performed by a subcontractor.
2.28 Method of Processing and Disposal
Contractor shall deliver all Garbage, Recyclable Materials and Commercial Organics
collected under the Contract to permitted facilities of its choosing, as approved by the Snohomish
County Solid Waste Division and Snohomish County Health Department, for the processing or
disposal of such materials.
2.29 Service to City Facilities
As partial consideration for this Contract, Contractor shall provide free collection of regularly
PAGE - 12
generated Garbage and Recyclables from all City facilities and three annual city events listed in
Exhibit A. Contractor shall provide free collection of Garbage and Recyclables from all Airport
Administrative and Maintenance Buildings, and the Municipal Airport shall provide storage space
for Contractor's detachable garbage containers. A map of the Contractor’s storage space at the airport
is included as Exhibit E. Contractor reserves the right to discontinue free collection of Garbage and
Recyclables from all Airport Administrative and Maintenance Buildings in the event the Municipal
Airport reduces available storage space.
A list of current City facilities and annual events is attached as Exhibit A.
If there is a material increase in the number of City facilities during the term of this Contract,
then the Parties shall meet and confer in good faith to negotiate an appropriate adjustment to
Contractor's rates set forth herein.
2.30 Compliance with Laws
Contractor shall comply with all applicable local, state and federal regulations and laws
regarding the collection, transfer and disposal of Garbage, Recyclable Materials, and Compostable
Organics pursuant to this contract.
2.31 Service Area
The Contractor shall provide all services pursuant to this Contract within the City
Service Area.
2.32 Carts and Containers.
Contractor shall retain ownership of any Carts or other containers provided by Contractor in
performing the services under this Contract. Cart deliveries (for new or replacement Carts) shall be
subject to the service rate schedule in Exhibit B. Contractor shall deliver Carts necessary to meet the
service requirements set forth under this Contract upon a delivery schedule to be mutually agreed
upon by the contractor and the City.
ARTICLE III - REPORTING REQUIREMENTS
3.1 Reporting Requirements
The Contractor will be required to keep records and submit them to the City as specified
below. The minimum reporting requirements set forth below are subject to modification, and shall
include:
3.2 Annual Program Reports
The Contractor shall submit Annual program reports for the length of the Contract period
commencing upon the initial day of the Contract. These reports shall be completed by February 15
for the previous calendar year. The City may request program reports at any time during the calendar
year but allowing the Contractor 30 days to prepare the reports. These reports shall clearly indicate
individual totals for single family, multi-family and commercial collection. At a minimum, the reports
PAGE - 13
shall include:
a. Monthly summary of Recyclable Materials and Compostable Organics by tonnage,
collected and recovered (not disposed of at landfill), by customer category.
b. Residential Recycle participation (Count customers twice a year, April & October)
c. Monthly summary of solid waste tonnage, by customer category.
d. Customer complaint report, missed pick ups, missed deliveries, etc.
3.3 Monthly Program Reports
The Contractor shall submit monthly program reports for the length of the Contract period
commencing upon the initial day of the Contract. These reports shall be completed at the end of the
month for the month prior. These reports shall clearly indicate individual totals for single family,
multi family and commercial collection. At a minimum, the reports shall include:
a. Monthly summary of recyclable materials and yard debris by tonnage, collected and
recovered (not disposed of at landfill), by customer category.
b. Approximate resident participation rates in terms of weekly and monthly set out
counts.
c. Total number of recycling bins that have been distributed to residents.
d. Monthly summary of solid waste tonnage, collected and disposed of at a landfill, by
customer category.
3.4 Contractor's Records; Access Inspection
The City shall have the right to inspect and copy all books, records and documents, and to
interview any person, and to review any evidence in Contractor's possession and control that may
assist the City in determining whether the Contractor is in compliance with the Contract.
ARTICLE IV
INSURANCE AND SAFEGUARDS
4.1 Insurance General Requirements
Subsequent to the award but prior to the execution of this Contract, the Contractor at its
own expense shall obtain and file with the City a Certificate of Insurance evidencing general
comprehensive liability insurance coverage (including all of the coverages set forth below). This
Certificate of Insurance shall be subject to approval by the City as to company, terms and coverages.
All insurance shall be written on an occurrence basis.
4.2 Additional Insurance
Contractor's liability insurance must specifically nameinclude a blanket the City as an
additional insured endorsement thereunder and must fully protect the City from any and all claims,
PAGE - 14
risks and losses in connection with any activities or omissions by the Contractor by virtue of this
Contract.
4.3 Continuance
Contractor's liability insurance must be maintained in full force and effect at the
Contractor's sole expense for liability for property damage or personal injury that may occur in
connection with activities or omissions by the Contractor arising under or related to this Contract.
The City shall be given forty-fivethirty (4530) calendar days prior written notice, by certified mail,
of any cancellation, lapse, reduction or modification of such insurance.
4.4 Endorsements
Said insurance policy and/or an endorsement thereto, as evidenced by the Certificate of
Insurance, must provide the following minimum coverages and limits and contain the following
provisions:
a. Bodily Injury
b. Employees as Additional Insured
c.b. Premises/Operations Liability (M&C)
d.c. Products and Completed Operations Liability
e.d. Blanket Contractual Liability
f.e. Broad Form Property Damage Liability (including completed operations)
g.f. Personal Injury with no employee exclusion
h. Stop Gap or Employers Contingent Liability
i. Automobile Liability, including coverage for owned, non-owned, leased or hired
vehicles
4.5 Minimum Limits
All Coverages: $1,000,000 per occurrence and $2,000,000 aggregate.
The providing of coverage in this stated amount shall not be construed to relieve the Contractor
from liability in excess of such limits. The City shall not be deemed or construed to have assessed
the risks that may be applicable to the Contractor under this Contract. Contractor will assess its own
risks and, if it deems appropriate and prudent, maintain greater limits.
4.6 Minimum Scope of Insurance
Automobile liability insurance covering all owned, non-owned, hired and leased vehicles.
Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 20 or a substitute form
proving equivalent liability coverage. If necessary, the policy shall be endorsed to provide
contractual liability coverage.
Commercial general liability insurance shall be written on ISO occurrence for m CG 00 01
and shall cover liability arising from premises, operations, independent contractors and personal
injury and advertising injury.
PAGE - 15
4.7 Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best rating of not less than A:VII .
4.8 Contractor's Insurance Primary
The Contractor's insurance coverage shall be primary insurance as respects the City. Any
insurance, self-insurance, or insurance pool coverage maintained by the City shall be excess of the
Contractor's insurance and shall not contribute with it.
4.9 Performance Bond
Contractor shall furnish to the City a proper performance bond to be approved by the City
Attorney, conditioned that Contractor shall faithfully perform all the provisions and terms of the
contract and related documents and pay all laborers, mechanics and subcontractors and material
persons, and all persons who shall provide such Contractor with provisions and supplies for the
carrying on of such work; which bond shall be signed by Contractor and two more good and
sufficient sureties or with Surety Company as Surety, and shall be in the amount of One Hundred
Thousand Dollars ($100,000.00). Said bond shall at all times be kept in full force and effect during
the term of this Agreement. Contractor agrees to pay all costs, including attorney's fees, associated
with the enforcement of said bond.
4.10 Indemnification
The Contractor shall indemnify and hold the City and its agents, employees, and/or officers,
harmless from and shall process and defend at its own expense any and all claims, demands, suits, at
law or equity, actions, penalties, loss, damages, or costs, of whatsoever kind or nature, brought against
the City arising out of, or in connection with, or incident to, the execution of this Contract and/or the
Contractor's performance or failure to perform any aspect of this Contract; provided, however, that if
such claims are caused by or result from the concurrent negligence of the City its agents, employees,
and/or officers, this indemnity provisions shall be valid and enforceable only to the extent of the
negligence of the Contractor and provided further, that nothing herein shall require the Contractor to
hold harmless or defend the City, its agents, employees, and/or officers for damages or loss caused
by the City's sole negligence. The provisions of this section shall survive the expiration or termination
of this Agreement.
4.11 Waiver of RCW Title 51
With respect to the obligations to hold harmless, indemnify and defend provided for herein,
as they relate to claims against the City, their officers, agents and employees, the Contractor agrees
to waive the Contractor's immunity under industrial insurance , Title 51 RCW, for any injury, sickness
or death suffered by the Contractor's employees which is caused by or arises out of the Contractor's
exercise of rights of privileges granted by this agreement. This waiver is mutually agreed to by the
parties .
4.12 Compliance Required
Failure of the Contractor to fully comply with any and all of the terms of the foregoing
PAGE - 16
insurance or bond provisions shall be considered a material breach of this contract and unless cured
by Contractor within 7 days after written notification from the City, shall be cause for its immediate
termination at the option of the City.
ARTICLE V
GARBAGE COLLECTION
5.1 Garbage Collection:
Residential Garbage shall be collected by the Contractor, based on the frequency, service
levels and rates set forth in Exhibit B. Commercial and Multi-family Garbage shall be collected by
Contractor in accordance with the frequency, service levels and rates set forth in Exhibit B. Extra
charges may be assessed for materials loaded so as to lift a Cart or Detachable Container lid in excess
of six (6) inches from the normally closed position, at the rates listed in Exhibit B. Contractor shall
develop and maintain route lists in sufficient detail to allow accurate recording and charging of all
"extras." All "extras" shall be documented with a date and time stamped photograph.
5.2 Carts
Residential Garbage will be collected in Contractor provided Carts or customer provided cans.
Extra materials which do not fit neatly within the customer's primary Cart/can shall be collected for
a fee as set forth in rate schedule and may be placed adjacent to the primary Cart/can in customer
provided cans, bags, or other receptacles which can be safely collected by Contractor's personnel and
equipment. All Multi-Family Garbage and Commercial Garbage will be collected in Contractor
provided Carts or containers, and extra materials which do not fit neatly within the customer's primary
Cart or container shall be collected for a fee as set forth in rate schedule and may be placed adjacent
to the primary Cart or container in customer provided cans, bags, or other receptacles which can be
safely collected by Contractor's personnel and equipment. Commercial customers may provide their
own compactors or containers, provided such can be safely and effectively handled by Contractor’s
personnel and collection vehicles.
5.3 Bulky Items and White Goods:
Upon request from the City, the Contractor shall provide separate c ollection of bulky items
and white goods on a call-in basis. Residents will be charged fees according Service Rate Fees in
effect at the time of the request.
ARTICLE VI - CITY CLEANUPS
6.1 Spring Cleanup
The Contractor shall provide a city cleanup up to two times per year where customers are able
to drop off items agreed upon between the City and the Contractor, in each case upon 30 days
noticedays’ notice from the City. At each City cleanup day, contractor shall provide all necessary
roll-off containers, equipment, and labor without charge to customers in the City. Roll-off
Ccontainers shall be located at a place or places designated by the City. The contractor shall not
receive additional compensation for cleanup days. The contractor shall collect a maximum of fifty
PAGE - 17
(50) tons of solid waste per year (in the aggregate between the two events) at no cost to the customers
or the City, and shall charge the City only the amount of disposal fee for solid waste in excess of 50
tons.
ARTICLE VII - RECYCLABLE MATERIALS COLLECTION
7.1 General Recycling Provisions
Residential Recyclable Materials pursuant to Exhibit D shall be collected every other week,
on the same days as Garbage collection. The cost of Residential Recyclables collection shall be
included the rates for Residential Garbage collection set forth in Exhibit B. Up to 64 gallons of extra
Recyclables which do not fit within the Contractor provided Cart will be collected free of charge
from Residential customers, but any additional materials shall be subject to the fees set forth in
Exhibit B. Multi-Family Recyclable Materials shall be collected every other week. The cost of Multi -
Family Recyclables collection shall be included the rates for Multi-family Garbage collection set
forth in Exhibit B. Commercial and industrial customers may receive Recyclable Materials
collection in roll-off containers or other commercial containers at a frequency and at rates as set
forth under separate contract between the Contractor and the Customer. Recyclables in excess of the
Cart(s) provided pursuant to Section 7.2.
7.2 Recycling Carts:
Contractor will provide a 35-gallon cart or a 64-gallon cart to all Residential customers for
Single Stream Recycling. The default Cart size shall be 64 gallons, unless a customer requests a
different size. 96-gallon recycling carts may also be provided to Residential customers, upon request.
Commercial and Multifamily Recycling shall be collected either in Carts or containers provided by
Contractor, based upon the volume of service. Contractor will provide up to two (2) 96-gallon Carts
at no additional charge to all Commercial customers who subscribe to garbage service.
7.3 Contamination:
Materials set out by or on behalf of Customer may not contain non-recyclables and may
contain no Excluded Materials. In the event materials set out do not meet Specifications, the
materials may be rejected with notice to the Customer, or collected as garbage and Customer will be
charged a contamination service charge as listed in Exhibit B.
ARTICLE VIII - COMPOSTABLE ORGANICS COLLECTION
8.1 Compostable Organics Collection
Compostable Organics shall be collected from Residential customers who choose to
subscribe for such service, on weekly basis on the same days as Garbage collection, at the rates set
forth in Exhibit B. All Residential customers who sign up for Compostable Organics collection will
be provided a 96-gallon cart. Yard Waste and Food Waste may be commingled by Residential
customers in the Compostable Organics collection Cart. Small Commercial and Multifamily
PAGE - 18
customers may also participate in the Compostable Organics collection program, for the fees set forth
in Exhibit B. Such Commercial and Multifamily customers shall be provided a 96-gallon Cart.
8.2 Contamination:
Materials set out by or on behalf of Customer may not contain non-compostables and may
contain no Excluded Materials. In the event materials set out do not meet Specifications, the
materials may be rejected with notice to the Customer, or collected as garbage and Customer will be
charged a contamination service charge as listed in ExhibitBin ExhibitB.
ARTICLE IX - COMPENSATION
9.1 Contractor Rates
The Contractor shall charge the rates set forth in Exhibit B, as adjusted over time under this
Contract, for all services performed. The Contractor shall be responsible for billing and collecting
funds from Residential, Multi-family, Commercial and Industrial customers in accordance with the
charges listed in Exhibit "B" Service Rate Schedule.
9.2 CPI Adjustment
Commencing on September 1, 2023 and on the same date annually thereafter (the "Adjustment
Date"), the Contractor's collection service charges (excluding disposal fees) as set forth in Exhibit B -
Service Rate Schedule, as adjusted hereunder, shall be adjusted by 100% of the annual percent change
in the average Consumer Price Index for Urban Wage Earners and Clerical Workers: Water and sewer
and trash collection services (“CPI”) as published by the Bureau of Labor Statistics, not seasonally
adjusted for the 12-month period ending nearest, but at least sixty (60) days prior to the Adjustment
Date. At least thirty (30) days prior to the Adjustment Date, the Contractor shall notify the City of the
CPI adjustment to take effect on the Adjustment Date and shall provide the City with its computat ions
therefor. Adjustments to Rates shall be made in units of one cent ($0.01). Fractions less than one cent
($0.01) shall not be considered when making adjustments. In the event that the CPI decreases year-
to-year, the collection service charges shall remain unchanged.
9.3 Other Solid Waste Collection Services.
The Contractor may occasionally provide other services related to solid waste collection in
the City not specifically provided for under Exhibit B of this Agreement. The Contractor shall notify
the City and propose a customer rate for the service. Upon approval of the City, the Contractor may
proceed to offer that service.
9.4 Pass Through of Disposal and Processing Fee Increases.
Periodic adjustments shall be made to Contractor's collection rates to pass through any increase
in fees for disposal of Solid Waste or any increase in fees for the processing of Recyclable Materials
or Compostable Organics if such Recyclables or Compostable Organics are being processed at a t hird
party facility not owned or operated by Contractor.
9.5 Costs of an Uncertain Nature
The Contractor's service rates set by this Agreement are calculated to pay certain expenses
PAGE - 19
and costs that are of a contingent and uncertain nature . Therefore, in addition to the annual CPI
adjustment provided by Section 9.2, the Contractor's rates under this Agreement may, upon written
request of Contractor or City, which shall not be unreasonably withheld, be further adjusted on an
interim basis for increased or decreased expenses associated with performance of the services
hereunder due to any one or more of the following causes:
(a) material changes in Contractor's costs resulting from a Force Majeure event;
(b) changes in the scope or method of services provided by Contractor, changes in the
Franchise Fee, or other changes or fees required, initiated, or approved by the City;
(c) any change in law, statute, rule, regulation, ordinance, order or requirement of any
federal, state, regional or local government that is effective after the Effective Date of
this Agreement;
(d) a material increase in the volume of Solid Waste or Recyclable Materials or other
materials collected by Contractor hereunder, whether caused by customer growth
and/or annexation, or a material increase in the cost of diesel fuel; or
(e) any other extraordinary circumstances or causes or reasons that are not within the
reasonable control of Contractor.
If Contractor or City requests an adjustment due to the extraordinary circumstances set forth
above, Contractor or City shall prepare a rate adjustment request setting forth its calculation of the
increased or decreased costs and accompanying rate adjustment necessary to offset such increased or
decreased costs. The City or Contractor may request any and all d ocumentation and data reasonably
necessary to evaluate such request by Contractor or City, and shall act within ninety (90) days of
receipt of the request from Contractor or City to either approve or disapprove the request, provided
that approval shall not be unreasonably withheld.
9.6 Changes in Recyclable Markets/Costs.
In the event that a change in applicable law or a material change in market conditions occurs,
including but not limited to lack of commercially reasonable market availability for a ty pe of
processed Recyclable Material, changes in market specifications affecting the salability of a type of
processed Recyclable Material, or changes affecting the recyclability or marketability of a type of
processed Recyclable Material (each a “Material Change”), and such Material Change has the effect
of materially altering the terms of this Agreement, or preventing or precluding compliance with one
or more provisions of this Agreement, or preventing, precluding or substantially affecting the
benefit(s) bargained for under this Agreement, including profits of Contractor, this Agreement shall
be modified or suspended as may be necessary to comply with, ameliorate, or prevent the detrimental
effects on the Agreement of, such Material Change. A party detrime ntally affected by a Material
Change shall so notify the other party and request amendment to this Agreement accordingly, and
the Parties shall engage in good faith negotiations regarding such amendments of this Agreement
that reflect the extent to which t he provisions hereof have been, or should be, so modified or
suspended. If a Material Change precludes or reduces any of Company’s Rates or other revenues,
then the parties shall modify this Agreement in accordance with this provision in order that
Contractor can achieve, on an ongoing basis, profits that existed immediately prior to the Material
Change.
PAGE - 20
ARTICLE X - BILLING SERVICES AND CUSTOMER EDUCATION
10.1 Contractor Billing
Contractor shall be responsible for billing and collection of all charges, fees and taxes for the
collection of Solid Waste, Recyclable Materials and Compostable Organics pursuant to this contract.
Contractor shall also perform all customer service functions related to billing and responding to any
customer inquiries. .If City ever levies a utility tax or other gross receipts tax, Contractor agrees to
collect and remit such taxes to the City without any additional charge for the administrative expense
incurred in collection and remitting such taxes.
10.2 Collection for Non-Payment.
The Contractor may bill to customers a late payment fee, interest, NSF check charges, as
well as all costs associated with bad debt collection. Contractor may suspend or terminate service to
accounts that become more than sixty days past due, following fifteen days' written notice to the
customer, and/or may place a lien upon the customer's property, in accordance with applicable law.
If such service is reactivated, Contractor may charge a reactivation fee and/or m ay require a deposit
from the customer.
10.3 Suspending Collection from Problem Customers
The City and Contractor acknowledge that, from time to time, some Customers may cause
disruptions or conflicts that make continued service to that Customer unreasonable. Those disruptions
or conflicts may include, but not be limited to, repeated damage to Contractor -owned containers,
repeated refusal to position Garbage, Recycling and Compostables Carts properly for automated
collection, repeated suspect claims of timely set-out followed by demands for return collection at no
charge, repeated claims of Contractor damage to a Customer's property, or other such problems.
The Contractor shall make every reasonable effort to provide service to those problem
Customers. However, the Contractor may deny or discontinue service to a problem Customer if
reasonable efforts to accommodate the Customer and to provide services fail. If the Customer submits
a written letter to the City appealing the Contractor decision, the City may, at its discretion, intervene
in the dispute. In this event, the decision of the City shall be final. The City may also require the
denial or discontinuance of service to any Customer who is abusing the service or is determined to be
ineligible.
10.4 Promotion and Education
The City shall have primary responsibility for developing, designing and executing general
waste reduction/recycling public education and outreach programs, with the assistance and
cooperation of the Contractor. The Contractor shall have primary responsibility for providing service -
oriented information and outreach to Customers and implementing on-going recycling promotion, at
the direction of the City.
The Contractor shall maintain a complete list of all Multifamily complex and Commercial
PAGE - 21
Customer sites within the City Service Area, and the status of each site's participation in Contractor
provided services. The Contractor shall annually contact by mail the manager or owner of each site
to encourage participation and inform the manager or owner of all available services and ways to
decrease Garbage generation. Printed informational materials discussing waste prevention and
recycling service options shall be prepared and distributed to support contact with Multifamily
complex and Commercial Customer sites. This contact shall be coordinated with City and County
promotional efforts. The Contractor shall include with its annual report the list of Multifamily
complex and Commercial Customer sites; Garbage, Recycling and Compostables status; container
sizes, service frequency, and types; Customer contact dates of such contacts; and suggestions for
increasing participation or other program improvements.
The Contractor shall keep the public informed of programs and encourage participation
through an Annual Service Update. Each fall, the Contractor shall provide an Annual Service Update
for each service sector, the format, content and timeframe of which sha ll be subject to prior review
and approval by the City. The Annual Service Update shall be mailed to all Customers and, at a
minimum, shall include an informational brochure indicating rates, all services available, preparation
and other service requirements, contact information, inclement weather and other policies, a
collection calendar and other useful Customer information.
The Contractor shall develop, print, periodically update and maintain sufficient quantities of
new Customer information materials, the format and content of which shall be subject to prior review
and approval by the City. Upon approval, materials shall be mailed to every new Customer prior to
the Customer's first billing and shall, at a minimum, include a statement of applicable rules and service
policies, rates, services and preparation requirements, collection days in calendar format, Contractor
customer service information and City contact information.
The Contractor shall permit the City to insert, at no charge, single -sheet information bulletins
into Customer bills three times per year. When the insert is beyond one page and increases Contractor
cost, the City shall pay the incremental difference. The City shall work cooperatively with the
Contractor for timely inclusion of such materials.
In addition, the Contractor agrees to facilitate up to four (4) classroom workshops or lunchroom
waste audits per calendar year for grades K-12, upon a request by the City. The Contractor agrees to
provide recycling education resources to community groups and local elementary schools, upon the
City’s request, at no cost to the City.
ARTICLE XI - DEFAULTS
11.1 Termination
The failure of Contractor to comply with the material terms of this Contract within ten (10)
days after having received written notice by certified mail, return receipt requested, at its mailing
address from City, and a thirty (30) day opportunity to cure such defects, shall constitute grounds for
termination of the Contract at the option of the City.
PAGE - 22
11.2 Liquidated Damages
As a breach of the service provided by this Contract would cause serious and substantial
damage to City and its residents, and the nature of this Contract would render it impracticable or
extremely difficult to fix the actual damage sustained by City by such breach, it is agreed that in case
of breach of service, City may elect to collect liquidated damages for each such breach and Contractor
shall pay City as liquidated damages and not as penalty, the amount set forth below, such sums being
the amount which City will be damaged by the breach of such services. An election to seek such
remedy shall not be construed as a waiver of any remedies City may have as to any subsequent breach
of services under this Contract.
Missed collection that is not collected within a 24 hour period after being notified , a
$50.00 per incident to a maximum of $500 per truck per day. The number of trucks is
determined by the average number of trucks for the previous month, prior to the event.
A truck making Residential collection prior to 7:00 a. m, or after 6:00 p.m. without city
approval per day…….$50.00
Repetition of Complaints on a route after notification to replace can
or detachable container in designated locations, spilling, not closing
gate, crossing planted areas, or similar violations...........$25.00
Landfilling or burning uncontaminated Recyclable Material without
the express written consent of the Contract Administrator per vehicle
no maximum................$25.00
Liquidated Damages will be reasonably applied and may be levied only if documented in an
incident report presented by the City to the Contractor. The Contractor shall be notified and provided
a copy of an incident report and shall be given 24 hours to cure the problem (if applicable) before
Liquidated Damages are invoiced to the Contractor, except in the case of incidents for which, due to
the nature of the event, a "cure" is not possible. Such liquidated damages as City shall elect to collect
shall be billed to Contractor and be paid within twenty thirty (2030) days. Application of these
damages may be appealed within ten (10) days by Contractor to the Contract Administrator, whose
decision shall be final.
Pursuant to Section 13.8 of the Contract, labor disturbances, such as strikes and lockouts, which
are not reasonably within the control of the party affected are Force Majeure events. However,
notwithstanding Section 11.2 the City may assess the first liquidated damage item listed above for
missed collections due to labor disturbance Force Majeure events if make-up collections are not
performed within seven (7) days from the 24-hour make-up collection deadline.
ARTICLE XII - ANNEXATION
PAGE - 23
12.1 Franchise Rights/ Annexations
If, during the term of this Contract, additional territory is added to the City through annexation
or other means and the Contractor has an existing WUTC certificate or other franchise for collection
at the time of annexation, the Contractor agrees by acce pting this Contract from the City, that the
certificate or franchise applicable to the annexed areas shall be deemed canceled on the effective date
of the annexation. The Contractor shall continue to service the newly annexed areas under the terms
and conditions set forth in this Contract.
This Contract is in lieu of a franchise as provided in RCW 35A.14.900. The Contractor agrees
that their certificate applicable to those annexation areas shall be cancelled effective the date of
annexation by the City. The Contractor expressly waives and releases its right to claim any damages
or compensation from the City, its officers, agents, or assigns arising out of the cancellation of any
pre-existing permit or franchise held by the Contractor prior to annexation, and further specifically
waives the right to receive any additional compensation or any rights of collection in the newly
annexed territory. The term during which the Contractor will service any future annexation areas shall
be ten (10) years, notwithstanding the term set forth in Section 1 of this Agreement.
ARTICLE XIII - MISCELLANEOUS
13.1 Non-Waiver
The failure of any party to enforce any contract provision is not and shall not
be construed as a waiver of that provision. The payment or acceptance of compensation subsequent
to any breach is not and shall not be construed as an acceptance of that breach. All waivers must
be in writing.
13.2 Notices
Any notices to be sent to the City of Arlington shall be sent to the Contract Administrator at
the following address:
Public Works Director
City of Arlington
238 N Olympic
Arlington, WA
Any notices sent to Waste Management of Washington, Inc. shall be sent to:
Area Director Public Sector Solutions
720 4th Ave, Suite 400
Kirkland, WA 98033
Copy to: Area Legal Counsel
720 4th Ave, Suite 400
Kirkland, WA 98033
PAGE - 24
13.3 Severability
If any provision of this Contract is held to be void, invalid or unenforceable under any
applicable law, the remaining provisions of the Contract shall remain in effect and bind the parties.
13.4 Entire Agreement
This Contract constitutes the entire agreement between City and Contractor, and there are no
promises, conditions, terms, obligations, statements, or guarantees other than those contained herein.
No modifications or amendments shall be valid unless in writing and fully executed by both parties.
13.5 Attorneys' Fees
In the event of any action or proceeding to enforce, interpret, construe, or otherwise resolve a
dispute between the parties arising from any term, condition or provision of this Contract, the
prevailing party in such action or proceeding shall be entitled to recover, in addition to all other
relief, from the other party, reasonable attorneys' fees incurred by the prevailing party in connection
with such action or proceeding, including but not limited to any appeal thereof.
13.6 Change in Rate or Service
Contractor shall give (30) days written notice to the Contract Administrator of any change
which affects the date of collection and (60) days written notice for a change in rate providing that
no change in the terms of this Agreement may be made unless agreed to in writing by the Contract
Administrator.
13.7 Assignment
This contract may not be assigned or transferred by Contractor, nor shall Contractor
subcontract any part of this Contract, without the prior written consent of the City Council, as
evidenced by a City Resolution and the signature of the Mayor. The City ma y withhold its consent
to assignment or transfer of this Contract at its sole, subjective discretion. In the event of an
unauthorized assignment or transfer, the City reserves the right to cancel the Contract.
Notwithstanding the foregoing, Contractor may assign this Agreement to another subsidiary or
corporate affiliate of Contractor.
13.8 Force Majeure
Contractor shall not be deemed to be in default and shall not be liable for failure to perform
under this Agreement if Contractor's performance is prevented or delayed by Force Majeure. For
purposes of this Agreement, the term Force Majeure shall mean any acts of God including landslides,
lightning, forest fires, storms, floods, freezing and earthquakes, civil disturbances, strikes, lockouts
or other industrial disturbances, acts of the public enemy, wars, blockades, public riots, explosions,
pandemics, or disposal site, governmental restraint or other causes, whether of the kind enumerated
or otherwise, which are not reasonably within the control of the party affected by the Force Majeure
event.
13.9 Applicable Law/Venue
This Contract shall be governed by the laws of the State of Washington. Venue for any action
hereunder shall be in SNOHOMISH County Superior Court.
PAGE - 25
13.10 Independent Contractor
The parties agree and acknowledge that Contractor is an independent Contractor and not an
agent or employee of the City, and that no liability shall attach to the City as a result of the acts or
omissions of Contractor, its employees, agents, or assigns. Contractor shall have no authority to
execute agreements or to make commitments on behalf of the City, and nothing contained in this
Contract shall be deemed to create the relationship of employer and employee or principal and agent
between the City and Contractor .
13.11 Subcontracting
The parties intend that Contractor shall perform pursuant to the terms of this Contract with
its own employees. However, in the event any incidental subcontractor services are necessary,
Contractor agrees to be responsible for the standards of performance of any subcontractor. Contractor
agrees that no subcontractor shall relieve Contractor of any obligations under this Contract.
13.12 Taxes and Fees
Contractor acknowledges that it is responsible for the payment of any local, state, or federal
taxes or fees with respect to Contractor's agents and employees, and any taxes or licenses applicable
to Contractor's business activity.
13.13 Insolvency; Right to Terminate Contract
In addition to other terms of this Contract, any or all of the following shall be considered
events of default of this Contract, allowing the City to terminate the Contract if such events are not
cured within 10 days of written notice: a) if Contractor petitions any court to be adjudged a bankrupt;
b) if a petition in bankruptcy is filed in any court against Contractor; c) if Contractor is adjudged to
be insolvent; d) if Contractor is adjudged to be bankrupt; e) if a receiver or other officer is appointed
to take charge of the whole or any part of Contractor's propert y or to wind up or liquidate its affairs;
f) if Contractor seeks reorganization under the Federal Bankruptcy Code, as amended; or g) if
Contractor admits in writing its inability to pay its debts as they become due.
13.14 Reservation of Municipal Authority
The City specifically reserves the right to enact general municipal ordinances and resolutions
affecting all businesses and persons in the City.
13.15 Successors and Assigns
This Contract shall be binding upon the parties and their successors and assigns.
13.16 Corporate Authority
Each individual executing this Contract on behalf of a corporation represents and warrants
that he/she is duly authorized to execute and deliver this Contract on behalf of the corporation.
13.17 Dispute Resolution
In order to have a administrative mechanism for promptly mediating customer complaints
regarding billing for or the collection of garbage, recyclable materials, or yard debris, the City and
the Contractor agree as follows: 1) the Contractor shall first make a good faith eff ort to resolve a
PAGE - 26
customer's complaint; 2) in the event the customer is not satisfied with the Contractor's resolution, the
complaint shall be forwarded to the Public Works Director who shall resolve the complaint after
discussing the matter with the customer and the Contractor.
Agreed to as of this day of , 20192022.
City of Arlington Waste Management of Washington, Inc.
By: ____________________________________ By: _________________________________
Attest:
By: ____________________________________
Approved as to Form:
By: ____________________________________
EXHIBIT A
LIST OF CITY FACILITIES
LOCATION ADDRESS ACCT #
1. AIRPORT OFFICE 18204-59TH. DR. N.E. 215-9649
2. COMPOST FACILITY 19503-63RD. AVE. N.E. 215-11561
3. CEMETERY 20310 - 67TH AVE. N.E. 215-9176
4. COMMUNITY ROOM 18513 - 59TH AVE. N.E. 215-9083
5. FOOD BANK 19118 63RD AVE NE 215-14618
6. LIBRARY 135 N. WASHINGTON 215-9019
7. CITY SHOP ROLL-OFF 6205-188TH. PL. N.E. 215-9482
8. CITY SHOP SMALL DUMPSTERS 6205-188TH. PL. N.E. 215-9055
9. FIRE STATON 46 137 N. MCLEOD 215-9059 and 215-9620
10. FIRE STATION 47 6231-188TH. ST. N.E. 215-9191 and 215-9640
11. FIRE STATION 48 18824 SMKY PT. BLVD #104 215-11320
12. CITY OF ARLINGTON 816 WEST AVE 215-9168
13. CITY OF ARLINGTON 18722 59th AVE NE 215-12902
14. CITY OF ARLINGTON 18204 59TH AVE NE 215-14454
15. CITY OF ARLINGTON 505 E 3RD ST 215-18587
16. CITY OF ARLINGTON B&G CLUB 18513 59TH AVE NE 215-9660
17. CITY OF ARLINGTON CITY HALL 238 N OLYMPIC AVE 215-8972
18. CITY OF ARLINGTON SEWAGE PLANT 154 W COX AVE 215-9100
LIST OF CITY EVENTS
1. EAGLE FESTIVAL
2. ARLINGTON FLY-IN
3. ARLINGTON STREET FAIR
EXHIBIT B
SERVICE RATE SCHEDULE
EXHIBIT C
WASTE MANAGEMENT’S CONTINGENCY PLAN
FOR THE CITY OF ARLINGTON
Service Disruption
Living in the Pacific Northwest can bring its different challenges. Waste Management’s goal is to provide a fluid plan
that can adapt to the occasional snow, wind and large weather events. This is not limited to just to the weather events.
Temporary Collection Schedule
To accommodate the impact of any service disruption, we will prioritize collection efforts (subject to Section 11.2) to
ensure services critical to human health and the environments are provided in an orderly and predictable manner. This
prioritized collection plan ensures solid waste collection services are uninterrupted for hospitals, nursing homes and
other “critical” facilities.
After accommodating critical accounts, our next focus area is collecting garbage from commercial accounts. This line
of business typically generates significant tonnage. Moreover, it can be difficult for businesses to wait until the
following regular pick-up day. Following the restoration of garbage collection for commercial accounts, we will
resume residential garbage service. Any missed accounts will receive “double service” on their next regularly
scheduled service day at no extra charge.
Here is our collection hierarchy used during service disruptions:
In the event there is a weather disruption, we will contact the City in the early morning to notify the key contact of
which routes we are not able to service. In addition, we will keep in close contact with the City throughout the day as
the weather changes.
In the unlikely event a residential service disruption extends into a second week, we will deploy drop-off locations
where it is safe for customers to drop off their materials.
Temporary Collection sites
In the event we enter our second week of missed collection, we will locate a truck and driver at the following locations:
816 Haller Ave
17020 Smokey Point Blvd
20015 67th Ave NE
6600 172nd Street NE
The driver at these locations will collect bags of garbage from customers at no charge to the customer. Waste
Management will not be able to take large items at these drop sites.
Once the service disruption is resolved we will collect all three lines of business starting with the critical sites.
Public Education
Customer awareness of changes to the solid waste collection schedule is an essential aspect of our planning effort. We
have found customers are more accepting of the inconvenience of service interruptions if they clearly understand when
collection services will occur.
Our communication strategy will include multiple outreach methods:
Regional Public Information Network (RPIN) and Local Press
We regularly post service delays on RPIN. Additionally, we notify local news outlets of service
advisories.
Web-based Information
In all media advisories, press releases and interviews, we will encourage customers to visit our local
website (www.wmnorthwest.com) where they will find continuously updated information on collection
services for their community.
Outbound Call Services
An effective tool we utilize is targeted, automated outbound calls to individual customers throughout the
day and early evening. Waste Management can send prerecorded messages, tailored to each city or service
area, to thousands of customers within minutes. This allows us to blanket our service area with updated
collection information quickly.
Call Center Staffing
A service disruption may create a significant influx of calls to our regional Customer Service Center. To
alleviate this inbound pressure, customer service representatives’ work hours may be extended, including
extended Saturday hours. Additionally, our state-of-the-art system allows us to activate resources from
other Waste Management Customer Service Centers. Using web-enabled technology, trained customer
service staff in other areas can assist local Puget Sound customers. This redundancy is part of our
emergency preparedness protocol. Callers will be encouraged to use Waste Management’s local website
(www.wmnorthwest.com), where collection information will be updated throughout the day.
City Resources
Waste Management will work with the City to communicate through City and County websites, cable TV or other
available media.
Conclusion
Our commitment to you requires a diligent approach to contingency planning. We are prepared for the possibility of an
interruption in our regular service. We will do all we can to minimize the impact on the local communities we serve.
EXHIBIT D - RECYCLABLE MATERIALS
MATERIAL
TYPE
DESCRIPTION PREPARATION
INSTRUCTIONS
EXCLUSIONS
Glass Food or beverage
containersBottles and jars
Remove lids; empty of all food
or liquids. Labels do not need
to be removed.
Leaded glass: windows, mirrors,
baking dishes, storage dishes,
ceramic, plates, glassware,
storage/canning jars.
Paper Office paper, copy paper,
construction paper
Newspaper and paper inserts
Magazines and paper inserts
Catalogs
Cardboard
Mail and paper inserts
Envelopes
Paper bags
Cereal, cookie and cracker
boxes
Paper towel tubes
Toilet paper tubes
Tissue boxes
Non-foil wrapping paper
Kraft paper bags or boxes
Remove plastic bags (exterior
or interior), plastic packaging,
metal, electronics, magnets,
twine, straws, lids and any food
or liquids. Must be dry. Plastic
windows in paper envelopes
okay.
Shredded paper; paper
envelopes with bubble wrap
liners, insulation liners or
envelopes made from plastic
(Tyvek); laminated paper,
stickers, labels, photos, carbon
paper, receipts, paper affixed to
magnets; wax or poly-coated
cups, cartons, or aseptic
containers; pet food bags; mixed
material bags; wet or soiled
paper; paper with large amounts
of paint or glue.
Cardboard Cardboard boxes
Cardboard packaging
Cardboard beverage ‘flats’
or nursery ‘flats’
Flatten all cardboard. Remove
all interior packaging, block
foam, packing peanuts and
exterior plastic wrap. Do not
bundle with tape or twine.
External tape okay. Oversized
cardboard can be placed next to
card/container. Must be dry.
Waxed cardboard, wet
cardboard
Metal Tin, aluminum and steel
food or beverage
containers
Remove all exterior packaging;
remove Remove lids; empty of
all food or liquids. Labels do
not need to be removed.
Aluminum foil and trays; sharp
or greasy metal; batteries;
propane tanks, microwaves;
electrical cords; cell phones; car
snow chains. Empty aAerosol
cans, Metal appliances
Plastic PET/PETE bottles (#1
plastic)
HDPE bottles/jugs (#2
plastic)
Dairy tubs, e.g. butter,
yogurt, cottage cheese (#5
plastic)All plastic bottles,
jugs and tubs
Plastic bottles with plastic
screw-on lids are okay if lids
are screwed back on, remove
all other lids; remove straws;
empty of all food, liquids or
other debris. Labels do not
need to be removed.
#3, #4, #6 & #7 plastics, plastic
bags, plastic cups, plastic film;
plastic bottles that contained
HHW listed materials; deli,
bakery and produce clamshell
containers; loose lids – any size;
plant trays; PVC; large rigid
plastic (outdoor furniture,
laundry baskets, swimming
pools, toys, etc.); hoses;
landscaping/sprinkler tubing.
Contractor reserves the right, upon notice to City, to reclassify Recyclable Materials as non-Recyclable Materials for
such period of time that the cost to process, transport and market such materials exceeds its then-current value.
EXHIBIT E – AIRPORT STORAGE MAP
City of Arlington
Council Agenda Bill
Item:
NB #4
Attachment G
COUNCIL MEETING DATE:
June 21, 2022
SUBJECT:
Modification to Salary Schedule for Non-Represented Employees for 2022
ATTACHMENTS:
None
DEPARTMENT OF ORIGIN
Administration/HR; Administrative Services Director, James Trefry – 360-403-3443
EXPENDITURES REQUESTED:
BUDGET CATEGORY: Information Technology (IT)
LEGAL REVIEW:
DESCRIPTION:
Information Technology (IT) and Human Resources are requesting a revision to the 2022 Non-
Represented pay plan to add the new classification of Information Security Compliance Manager, in a
pay grade “O”. It is also proposed it change the pay grade assignment of the IT Director classification
from “P” to “Q”. The unused IT Manager classification is proposed to be deleted from the salary
schedule.
There is no requested change to the 2022 budget allocation for Information Technology. In the
amended budget adopted in 2021 for 2022, an additional Systems Administrator II position was
funded. It was subsequently determined that a different position with different functions was needed,
and this new Information Security Compliance Manager position will take the place of the originally
planned Systems Administrator II.
HISTORY:
The existing salary schedule was originally adopted on November 2, 2020 as part of the 2021/2022
Biennial Budget and most recently amended April 4, 2022.
ALTERNATIVES
RECOMMENDED MOTION:
I move to approve the modification to the Salary Schedule for Non-Represented Employees for 2022, to
be effective July 1, 2022.