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05-23-22 Council Workshop
SPECIAL ACCOMMODATIONS: The City of Arlington strives to provide accessible meetings for people with disabilities. Please contact the ADA coordinator at (360) 403-3441 or 711 (TDD only) prior to the meeting date if special accommodations are required. CALL TO ORDER Mayor Barb Tolbert PLEDGE OF ALLEGIANCE ROLL CALL Mayor Barb Tolbert APPROVAL OF THE AGENDA Mayor Pro Tem Jan Schuette INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS WORKSHOP ITEMS – NO FINAL ACTION WILL BE TAKEN 1. Resolution to Surplus Police Dog "Oso" to Handler ATTACHMENT A Staff Presentation: Mike Gilbert Council Liaison: Michele Blythe 2. Change Orders for Access Control Projects ATTACHMENT B Staff Presentation: Bryan Terry Council Liaison: Mayor Pro Tem Jan Schuette 3. April Financial Report ATTACHMENT C Staff Presentation: Kristin Garcia 4. Utilities and Transportation Second Quarter Report / GIS Report ATTACHMENT D Staff Presentation: Jim Kelly / Katie Heim ADMINISTRATOR & STAFF REPORTS MAYOR’S REPORT COMMENTS FROM COUNCILMEMBERS/COUNCILMEMBER REPORTS PUBLIC COMMENT For members of the public who wish to speak to the Council. Please limit your remarks to three minutes. REVIEW OF CONSENT AGENDA ITEMS FOR NEXT MEETING Arlington City Council Workshop Monday, May 23, 2022 at 7:00 pm City Council Chambers – 110 E 3rd Street SPECIAL ACCOMMODATIONS: The City of Arlington strives to provide accessible meetings for people with disabilities. Please contact the ADA coordinator at (360) 403-3441 or 711 (TDD only) prior to the meeting date if special accommodations are required. EXECUTIVE SESSION RECONVENE ADJOURNMENT Mayor Pro Tem Jan Schuette / Mayor Barb Tolbert City of Arlington Council Agenda Bill Item: WS #1 Attachment A and authorizing his disposition to his handler, Sergeant Seth Kinney, and authorize the Mayor to sign the resolution.” 1 RESOLUTION NO. 2022–XXX A RESOLUTION OF THE CITY OF ARLINGTON ACKNOWLEDGING THE SERVICE OF POLICE DOG "OSO”, DECLARING HIM AS SURPLUS, AND AUTHORIZING HIS DISPOSITION TO HIS HANDLER WHEREAS, the City has been well served by its police dog “Oso” who has served the Police Department of the City of Arlington and Arlington’s citizens for several years; and WHEREAS, it is time for Oso to retire as a police dog; and WHEREAS, although he is a valued member of the police force, he is considered personal property and as such the City must declare him as “surplus” for purposes of disposing of him; WHEREAS, the City Council finds that the City is unlikely to receive significant value in a sale of Oso, and the City wishes to make sure he spends the rest of his life with his beloved handler, Sergeant Seth Kinney; NOW, THEREFORE, the City of Arlington, acting by and through its City Council, does hereby resolve as follows: 1. The City Council recognizes the valuable contributions made by “Oso”, its nine-year old male German Shepard Dog from the Czech Republic, to the citizens of Arlington. 2. “Oso” is hereby declared surplus to the needs of the City and should be permitted to retire. 3. City staff is authorized and directed to transfer “Oso” by bill of sale to its handler, Seth Kinney, per the Bill of Sale attached hereto as Exhibit “A”. Passed by the City Council of the City of Arlington at a regular meeting on this ____ day of ______________, 2022. Barbara Tolbert, Mayor ATTEST: _ Wendy Van Der Meersche, City Clerk APPROVED AS TO FORM: Steven J. Peiffle, City Attorney 2 EXHIBIT “A” GENERAL BILL OF SALE THIS GENERAL BILL OF SALE, dated the day of , 2022 from the City of Arlington, a municipal corporation of the state of Washington, hereinafter called "Grantor", to Seth Kinney, hereinafter called "Grantee". W I T N E S S E T H: That Grantor, for value received, has transferred, sold, assigned, conveyed, granted, bargained, set over and delivered, and by these presents does hereby transfer, sell, assign, convey, grant, bargain, set over and deliver unto Grantee, Grantee's successors and assigns forever, the following: One (1) nine-year old German Shepherd police dog, "Oso" TO HAVE AND TO HOLD the aforesaid personal property, together with the appurtenances thereto, unto Grantee, Grantee's successors and assigns forever. Grantor hereby covenants and agrees with Grantee, Grantee's successors and assigns, to execute and deliver to Grantee such other and further instruments and bills of transfer, sale, assignment and conveyance and all such notices, releases, acquittances and other documents and to secure all such consents as may be necessary more fully to transfer, sell, assign and convey to and vest in Grantee the asset and rights hereby transferred, assigned and conveyed or intended so to be. And Grantor, for Grantor and Grantor's successors and assigns, covenants and agrees to and with Grantee, Grantee's successors and assigns, that Grantor is owner of the said property, goods and chattels and has good right and full authority to sell the same, and that Grantor will warrant and defend the sale hereby made unto Grantee, Grantee's successors and assigns, against all and every person or persons, whomsoever, lawfully claiming or to claim the same. Grantee covenants and agrees to hold the City of Arlington harmless from any claims arising on or after the date of this Bill of Sale which arise from or relate to the personal property hereby transferred. SIGNED at Arlington, Washington, on the day and year first above written. CITY OF ARLINGTON Seth Kinney Barbara Tolbert, Mayor Seth Kinney 3 STATE OF WASHINGTON ) : ss COUNTY OF SNOHOMISH ) On this day personally appeared before me Barbara Tolbert, to me known to be the Mayor of the City of Arlington, Washington, the municipal corporation described in and which executed the within and foregoing instrument, and acknowledged that she signed the same as the free and voluntary act and deed of said municipal corporation for the uses and purposes therein mentioned. Given under my hand and official seal this day of , 2022. NOTARY PUBLIC in and for the State of Washington, residing at __ My commission expires: __ Name: ___ STATE OF WASHINGTON ) : ss COUNTY OF SNOHOMISH ) On this day personally appeared before me Seth Kinney, to me known to be the individual described in and who executed the within and foregoing instrument, and acknowledged that he signed the same as his free and voluntary act and deed for the uses and purposes therein mentioned. Given under my hand and official seal this day of , 2022. NOTARY PUBLIC in and for the State of Washington, residing at __ My commission expires: __ Name: ____ City of Arlington Council Agenda Bill Item: WS #2 Attachment B vendor is required to pay their employees the prevailing wage. Breakdown of expenditures requested: Airport Access Control - $5,502.20 City Hall - $5,092.00 Public Works Access Control - $13,380.00 Total change order amount - $25,998.20 ALTERNATIVES: Remand to staff for additional information. RECOMMENDED MOTION: Workshop; discussion only. At the June 6, 2022 Council meeting, the recommended motion will be, “I move to approve the change order requests, and authorize the Mayor to sign them.” ©2019 Right! Systems, Inc. - Confidential & Proprietary P a g e | 1 CHANGE ORDER REQUEST In reference to the Section titled Change Management Process of the below referenced Statement of Work (SOW) between Right! S ystems, Inc. (“RSI”) and City of Arlington (“Customer”), both parties hereby certify, by the signature of an authorized representative, that this Change Order Request will amend and be fully incorporated into the existing SOW. Except as changed herein, all terms and conditions of the SOW remain in full force and effect. PROJECT CHANGE REQUEST COMPANY NAME City of Arlington PROJECT NAME | NUMBER Airport Access Control| CW3632 REASON FOR CHANGE REQUEST Original scope of work and proposal was bid at standard labor rates. The offset in cost from standard labor rates to prevailing wage labor rates. ADDITIONAL PREREQUISITES None ADDITIONAL OUT OF SCOPE None COST IMPACT VALUE OF THIS CHANGE ORDER $5502.20 The signatures below indicate that Right! Systems, Inc. and City of Arlington agree to the change order as provided, and all terms and conditions detailed in this Change Order Request. If a City of Arlington purchase order number is required for invoicing by Right! Systems, Inc., City of Arlington agrees to provide purchase order number and/or copy of purchase order with signed Change Order. CUSTOMER PO: ______________________ If no customer PO is provided, RSI will use the following PO for invoicing purposes: OPP95182 This Statement of Work is valid for signature 30 days from April 27, 2022. Right! Systems Inc. City of Arlington Authorized Signature Authorized Signature Printed or Typed Name Printed or Typed Name Title Title Date Date ©2019 Right! Systems, Inc. - Confidential & Proprietary P a g e | 1 CHANGE ORDER REQUEST In reference to the Section titled Change Management Process of the below referenced Statement of Work (SOW) between Right! S ystems, Inc. (“RSI”) and City of Arlington (“Customer”), both parties hereby certify, by the signature of an authorized representative, that this Change Order Request will amend and be fully incorporated into the existing SOW. Except as changed herein, all terms and conditions of the SOW remain in full force and effect. PROJECT CHANGE REQUEST COMPANY NAME City of Arlington PROJECT NAME | NUMBER City Hall Access Control| CW3736 REASON FOR CHANGE REQUEST Original scope of work and proposal was bid at standard labor rates. The offset in cost from standard labor rates to prevailing wage labor rates. ADDITIONAL PREREQUISITES None ADDITIONAL OUT OF SCOPE None COST IMPACT VALUE OF THIS CHANGE ORDER $5092.00 The signatures below indicate that Right! Systems, Inc. and City of Arlington agree to the change order as provided, and all terms and conditions detailed in this Change Order Request. If a City of Arlington purchase order number is required for invoicing by Right! Systems, Inc., City of Arlington agrees to provide purchase order number and/or copy of purchase order with signed Change Order. CUSTOMER PO: ______________________ If no customer PO is provided, RSI will use the following PO for invoicing purposes: OPP97320 This Statement of Work is valid for signature 30 days from April 27, 2022. Right! Systems Inc. City of Arlington Authorized Signature Authorized Signature Printed or Typed Name Printed or Typed Name Title Title Date Date ©2019 Right! Systems, Inc. - Confidential & Proprietary P a g e | 1 CHANGE ORDER REQUEST In reference to the Section titled Change Management Process of the below referenced Statement of Work (SOW) between Right! S ystems, Inc. (“RSI”) and City of Arlington (“Customer”), both parties hereby certify, by the signature of an authorized representative, that this Change Order Request will amend and be fully incorporated into the existing SOW. Except as changed herein, all terms and conditions of the SOW remain in full force and effect. PROJECT CHANGE REQUEST COMPANY NAME City of Arlington PROJECT NAME | NUMBER Verkada Install Public Works & Water Plant| CW3737 REASON FOR CHANGE REQUEST Original scope of work and proposal was bid at standard labor rates. The offset in cost from standard labor rates to prevailing wage labor rates. ADDITIONAL PREREQUISITES None ADDITIONAL OUT OF SCOPE None COST IMPACT VALUE OF THIS CHANGE ORDER $13,880.00 The signatures below indicate that Right! Systems, Inc. and City of Arlington agree to the change order as provided, and all terms and conditions detailed in this Change Order Request. If a City of Arlington purchase order number is required for invoicing by Right! Systems, Inc., City of Arlington agrees to provide purchase order number and/or copy of purchase order with signed Change Order. CUSTOMER PO: ______________________ If no customer PO is provided, RSI will use the following PO for invoicing purposes: OPP97320 This Statement of Work is valid for signature 30 days from April 27, 2022. Right! Systems Inc. City of Arlington Authorized Signature Authorized Signature Printed or Typed Name Printed or Typed Name Title Title Date Date ©2019 Right! Systems, Inc. - Confidential & Proprietary P a g e | 1 CHANGE ORDER REQUEST In reference to the Section titled Change Management Process of the below referenced Statement of Work (SOW) between Right! S ystems, Inc. (“RSI”) and City of Arlington (“Customer”), both parties hereby certify, by the signature of an authorized representative, that this Change Order Request will amend and be fully incorporated into the existing SOW. Except as changed herein, all terms and conditions of the SOW remain in full force and effect. PROJECT CHANGE REQUEST COMPANY NAME City of Arlington PROJECT NAME | NUMBER Public Works Burglary Alarm | CW3796 REASON FOR CHANGE REQUEST Original scope of work and proposal was bid at standard labor rates. The offset in cost from standard labor rates to prevailing wage labor rates. ADDITIONAL PREREQUISITES None ADDITIONAL OUT OF SCOPE None COST IMPACT VALUE OF THIS CHANGE ORDER $2,024.00 The signatures below indicate that Right! Systems, Inc. and City of Arlington agree to the change order as provided, and all terms and conditions detailed in this Change Order Request. If a City of Arlington purchase order number is required for invoicing by Right! Systems, Inc., City of Arlington agrees to provide purchase order number and/or copy of purchase order with signed Change Order. CUSTOMER PO: ______________________ If no customer PO is provided, RSI will use the following PO for invoicing purposes: OPP100348 This Statement of Work is valid for signature 30 days from April 27, 2022. Right! Systems Inc. City of Arlington Authorized Signature Authorized Signature Printed or Typed Name Printed or Typed Name Title Title Date Date City of Arlington Council Agenda Bill Item: WS #3 Attachment C General Fund Operating Statement Revenue Charts AMERICAN RESCUE PLAN FUNDING STATUS UPDATE APRIL 2022 REPORT PUBLIC HEALTH BUDGET SPENT TO DATE STATUS UPDATE Laptops for remote work/field use $ 5,000 In process Third party on call emergency service in lieu of sharing cell phone $ 5,100 1 full time employee to perform custodial and cleaning of public spaces $ 246,000 $ 3,228 Position has been filled. Touchless entry lock systems for City $ 261,000 $ 176,947 Nearly complete Vaccination incentive program for employees (with goal of 80%) $ 90,000 Two payment kiosks for City payments $ 100,000 Replenish Personal Protective Equipment (PPE) stock $ 12,985 $ 7,592 Buying supplies as needed Cold weather shelter $ 20,000 $ 20,000 Under contract with Arlington Community Resource Center - VOA Cyber security upgrades $ 94,000 $ 55,960 Utility system security improvements $ 237,310 $ 14,494 Public Health Total $1,071,395 $ 278,221 AMERICAN RESCUE PLAN FUNDING STATUS UPDATE APRIL 2022 REPORT ECONOMIC RECOVERY BUDGET SPENT TO DATE STATUS UPDATE Design/build food truck park $1,366,625 Food bank – food distribution $ 60,000 Developing scope of work. Workforce development (partner with County) $ 25,000 Consultant for tourism recovery plan $ 50,000 Tourism event funding (similar to Lodging Tax Advisory Committee) $ 150,000 $ 52,093 Awarded 8 grants for a total of $105,688 for various events. 50% funding provided at time of contract award. Winter festival funding -Festival $ 170,000 $ 33,293 2021 complete. Looking into additional activities for 2022. Winter festival funding – Legion Park Lighting Upgrade $ 30,000 $ 49,265 Additional lights for 2022 season Chamber of Commerce (possible partner for communications position) Issued RFP and contracted with consultant $ 150,000 $ 5,000 Under 1 year contract with Portia Smith for $24,000 for COVID communications, business education, marketing, social media strategy…etc. AMERICAN RESCUE PLAN FUNDING STATUS UPDATE APRIL 2022 REPORT Purchase parklets for more outdoor eating spaces $ 150,000 $96,358 Arlington Community Resource Center $ 360,000 $ 8,427 Under contract. Capacity funding to hire 2 positions that will focus on providing services to those most vulnerable (low income) and households impacted by COVID. Case management will focus on removing barriers to housing and employment. Utility Credit program $ 310,000 $ 29,306 Phase I ended 12/31/21. Phase II ended 2/28/2022. Complete. NW Innovation Center $ 25,000 Under contract for WA. Technical support to businesses to train them to use and analyze digital data to assist with strategic decision making. Low income internet support (for 400 families) $ 90,000 Economic Recovery Total $2,936,625 $ 265,315 City of Arlington Council Agenda Bill Item: WS #4 Attachment D quarter of 2022. A brief introduction to GIS, how GIS is used by everyone at the City, and how valuable GIS is in assisting Public Works Utilities, Transportation, Cemetery, Engineering & GIS Staffing Report 1. New FTE Hires Advertised: The following positions are currently being advertised. While we have received 14 applications for the Sewer Collections (SCS-I) position, we have not received any responses to the Senior Engineer (ENG-II) position. - Senior Engineer (ENG-II) – PW to be looking for senior level engineer strong in Utilities Design - Sewer Collections (SCS-I) – Looking to hire an entry level Sewer Collections Specialist. PW Operations 1. Grants Update – The following is an update on Transportation grants: Public Works Quarterly Report May 10, 2022 Page 2 of 8 2. Freight Network Assessment – The City is now under contract with TranspoGroup for production of the Transportation 2045 Plan, a comprehensive transportation planning document to support the City’s General Comprehensive Plan. As part of the work effort, we will evaluate the City’s current Freight Route Map to develop a Freight Network. As a PSRC designated Manufacturing Industrial Center (MIC), the movement of freight is critical to the city, to the North PSRC region, and to the MIC’s success. The Freight Network will look at the unique characteristics, needs, and impacts of freight mobility, the challenges of moving freight through an industrial and urban environment, and develop solutions to address the challenges. 3. Pavement Condition Assessment –It is time for the City’s pavement to have a condition assessment as a baseline to establish future pavement preservation work. This round of pavement condition assessment will be completed using an automated assessment vehicle that performs a condition assessment and inventory within the road right-of-way. Request for bid to be issued in June. 4. New Speed Awareness Signs – Speed awareness signs have been installed at select locations, we are now gathering data effectiveness. 5. Utility Easement Reconciliation – The Washington Trucking water main replacement program has been put on hold until the City can reconcile water utility easements; this reconciliation is now complete and this project will move forward. 6. Huber Fine Screen Repairs and Maintenance – Repairs on Screen #1 and maintenance on Screen #2 was completed in 2021. Repairs on Screen #3 was completed in April 2022. This maintenance project in complete. 7. Marysville-Arlington Meeting on Utilities – Marysville and Arlington are continuing to meet and discuss water/sewer service area issues. The current discussion involves the 180th St development parcel (below); future discussion will look at Arlington assuming the entire operation of all water/sewer service within City limits. Public Works Quarterly Report May 10, 2022 Page 3 of 8 8. Pretreatment Program Update – The City is at the 75% point in its Pretreatment Program Update project, we are on schedule to have this completed by early Fall 2022. Once fully completed, staff will perform a Department of Ecology required Industrial User Survey that will be addressed to all businesses is our service area. Information from the survey will be provided to the DOE for them to determine what oversight it needs to provide. Caitlin Dwyer, COA Utilities Manager, and Katie Heim, COA Enterprise Data and Technology Manager, are working on developing an on-line form for this outreach effort. 9. Lift Station 7 Analysis – After various inspections and maintenance on the LS-07 pump system, it is back to running at normal efficiency. Staff will keep a close watch over LS-07 for the next six months to see is there is a reoccurrence with pumping inefficiencies. 10. Sewer Department Tax Analysis – As requested by the Department of Revenue per WAC 458-20-251, PW staff is contracting for the financial analysis of the Sewer Utility revenue stream to evaluate costs associated with “sewerage collection”. GIS staff has separated the sewer collection system into the various taxing components (lateral sewers, intercepting sewers, lift stations, force mains, etc.) to support analysis being performed by PW Financial Consultant, Katy Isaksen & Associates. 11. Cemetery Mobile Service Tent – Staff presented to the Cemetery Board results from analysis of four months of Cemetery interment records to determine the cost savings that would be associated with utilization of a Cemetery Mobile Service Tent. Analysis from the four-month period did not show any time savings between traditional interment with graveside service (tent & chairs) vs. a direct burial tradition interment (no tent & chairs). The Cemetery Board tabled further movement on this procurement pending further analysis. 12. Comprehensive Plan Updates – TranspoGroup is under contract to complete the Transportation 2045 Plan and we are holding off on contracting with RH2 for updates to the Water Comp Plan and Sewer Comp Plan until after the Spring 2022 Council Retreat. LS-07 Pump Cycling LS-07 Runtime Variance Public Works Quarterly Report May 10, 2022 Page 4 of 8 Update of Current Contracts and Projects 1. Smokey Point Blvd Overlay Project [Close-out] – This project is complete and going through close- out. Smokey Point Overlay project website. 2. 173rd Street, Phase 1 [Close-out] – This project is fully complete and is going through close-out. 173rd Street Phase 1 project website. 3. 2022 Utility and Pavement Preservation [Design] – Parametrix will provide 100% DRAFT construction drawings to the City on May 23rd; goal is to bid this project in early June. 2022 UPP project website. 4. SPB/Pilot Roadway Repair [Design] – The interim repair completed in 2021 is holding up, however pavement outside the repair zone is continuing to degrade. Permanent full scale repair in design and scheduled for construction in 2022. 5. 169th St Connection [Design] – Survey and Cultural Resource Assessment (CRA) complete, final CRA report filed with DHAP. SCJ Consultants is under contract to complete the 30% design effort (geotechnical investigation, hydrology and environmental, and preliminary alignment layout). 169th Street Connection project website. 6. Broadway & Division Rehabilitation Project [Design]: Staff is evaluating a list of consultants to perform this design work. Broadway & Division Rehabilitation project website. 7. Smokey Point Blvd Corridor [Design] – Status as follows: - Communication & Outreach Round #1 is complete, staff is working on plan for Communication & Outreach Round #2. - Preliminary alignment and layout near finalization. Consultant has been coordinating layout with CED for integration with planned development abutting the roadway. - 180th St Roundabout positioning still in progress, trying to minimize impacts to NE and SE properties. - Staff will begin working with Perteet on utility design (water & sewer) in mid-June. - Staff will be looking to schedule a Council update on this project for June 2022. - More information on Smokey Point Blvd Corridor website. 8. SR-530 and Smokey Point Blvd Roundabout [Design] – Status as follows: - Staff met with Stillaguamish Tribe and discussed right-of-way needs, the Tribe was satisfied with the ROW plan and are ready to move forward with the City-Stilly Tribe ROW transactions. - City staff are still seeking funding for construction of this project. - More information is available on the SR-530 Roundabout project website. 9. 67th Sewer Main Improvements [Design] – As follows: - This project will replace approximately 4,900 LF of the existing 67th Ave trunk sewer main (approx.. 200th St to 185th St). - RH2 is under contract for design and Metron is under contract for surveying. Design will start soon after survey is complete. Public Works Quarterly Report May 10, 2022 Page 5 of 8 10. 204th St and 74th Ave Intersection [Design] – Status as follows: - Project design is at 100% completion. - Staff is working on final right-of-way for the north side of the intersection. - Construction of this project is scheduled for 2022, however this might be deferred due to budget limits on the City’s transportation improvement fund and resolution of north-side ROW. - More information is available on the 204th St & 74th Ave Intersection website 11. 74th Ave Trail Completion [Design] – Status as follows: - Design is at 90% completion; 100% completion is expected in early June. - PW Staff is still in discussion with Sarah and Jay regarding landscaping and artwork. - Based on release of federal funds, this project is scheduled for 2024 construction. - Staff is still working on ROW for two parcels. - More information is available on the 74th Ave Trail project website. 12. SR-531 Widening Project [Design] – Status as follows: - On schedule per WSDOT: Request for Proposal for Design/Build to be advertised August 2023, the Design-Build Notice to Proceed will be issued in February 2024. Design/Build phase will move from WSDOT Mt. Vernon office to Burlington office. - Construction to start summer 2024 and completion in 2025. - More information is available on the SR-531 Widening project website. 13. SR-530 and 59th Ave and 211th Place Roundabouts [Design] – As follows: - Staff has received and is reviewing the 60% design submittal packages. - Construction scheduled for summer 2023. - More information is available on the SR-530 and 59th Ave & 211th Place Roundabouts project website. 14. Haller Well South Expansion [Design] – As follows: - Siting plan finalized and consultant moving forward with renditions for presentation to COA Parks and Arts Commission. - Project Engineering Report for Department of Health is moving forward. - Staff is working with hydrogeologist for preparation of bid package for drilling two new production wells in Fall 2022. 15. Water Treatment Expansion Project [Design] – As follows: - Engineering Report for submission to Department of Health in process, looking for mid-June submission to Department of Health. Report to include 30% design drawings. - Staff will separate old WTP demolition drawings from 30% package to bid and contract for the demolition work prior to construction work. Asbestos assessment for demo underway. - Staff met with supplier of filtration units, Phase 1 will have two 800-GPM units on line. - More information is on the Water Treatment Plant Expansion project website. Public Works Quarterly Report May 10, 2022 Page 6 of 8 16. 520 Booster Pump Station [Design] – As follows: - Engineering Report for Department of Health is in final form – PW staff is completing final review. Schedule is to submit Engineering Report to Department of Health in mid-June. - Design on booster pump station to start in July. 17. SR-531/40th Ave Intersection [Construction] – As follows: - Project under construction and on schedule. Approximately 90% of underground work is complete (water relocation, power, signal, and storm). - The Southeast corner retaining wall is complete and contractor is staring on flatwork (sidewalk, curb & gutter). - There is an issue with one of the signal pole foundations, however this will not delay the project. Project is on schedule. - More information is on the SR-531/40th Ave Intersection project website. 18. SR-531/43rd Ave Roundabout [Construction] – As follows - This is a developer project that Public Works is taking the lead in coordinating communication with the business and public. - Approximately 90% of underground work is complete for this phase, grading is nearing completion, and flatwork is starting on the north side of the intersection (curb and sidewalk). Project is on schedule. - More information is on the SR-531/43rd Ave Roundabout project website. 19. EQ Basin and Digested Sludge Pump Project [Construction] – As follows: - Project is moving forward and under construction. - Staff is working with contractor to resolve a Waste Activated Sludge (WAS) valve problem that has been present for several years. Resolution includes changing out a Plug-valve for a Pinch-valve. - Working with contractor on piping conflict for EQ Basin permeate feed. - More information is on the Water Reclamation Facility Modifications project website. 20. Membrane Replacement Trains #1, #3 & #4) [Construction] – As follows: - Replacement membranes for MBR trains #1, #3 and #4 due to arrive in Port of Tacoma on May 21st, off-loading and processing membranes through customs will take several weeks (Port has backlog). - City staff will unload and stage delivered membranes at the Biosolids Compost Facility, installation contractor will haul membranes to utility Plant for installation. - McClure & Sons was the low bidder for membrane installation, they will bring a second crew on board to install membranes while still performing EQ Basin construction work. - More information is on the Water Reclamation Facility Modifications project website. 21. Water Rights – Update on water rights work as follows: - The Hammer water comment period has closed and staff is working with our consultant and Department of Ecology to process the Record of Examination so the 30 ac. ft. water right can be transferred to the Haller South wellfield. Public Works Quarterly Report May 10, 2022 Page 7 of 8 22. South CIC Utilities [Construction]– Update on the projects four components as well as out-of-scope and additional work is as follows: - South CIC Utilities Part IA: All work is complete, working with BYK on finalization of punchlist. - South CIC Utilities Part IB (Lift Station 16): Lift station start-up was completed on May 17, 2023. There are still several components missing (three PLC I/O cards, power monitoring module, RTU communication coaxial, and generator). As components arrive they will be installed. - South CIC Part 2: Murraysmith is addressing 90% comments; bid package due at end of May. Project will bid in early June. - More information is on the South CIC Utilities project webpage. 23. LS-06 New Wet Well Cover [Construction] – As follows: - Project was bid in April; Equity Builders was the low bidder. - Construction work underway and scheduled for completion in June. 24. Facility Maintenance at Stormwater Detention Ponds and Reservoirs – As Follows: - Project was bid in April; Allphase Brush & Land Clearing was the low bidder. - Contracted work is at six PW facilities across Arlington (clearing trees, removing debris, etc.) - Construction work underway and scheduled for completion in August 25. Haller Well North Expansion [Planning] – As follows: - The City extended the lease for the Haller North well site (Test Well #5 location) for an additional 12 months to allow preliminary investigations to move forward before procuring property. - Our goal is to have this new water source on line by 2027. 26. Island Crossing Compensatory Storage [Planning] – as follows: - The City has developed a project team: SoundView Consultants, Weden Engineers and Watershed Science & Engineering, Inc. - Staff is looking to interview several financial consultants with experience in LID formation, the selected firm will be added to the team. 27. Gleneagle Reservoir Upgrades [Planning] – As follows: - The construction price of reservoir roofs has doubled since the 2016 assessment; staff is reevaluating Water CIP budget to see how to fund this project (new Estimated cost $1.3 million). - Staff is in discussions with Department of Health to determine if a reservoir roof replacement will trigger seismic improvements to the Gleneagle reservoir. - Project is moving slowly due to limited engineering staff availability. 28. Burn Road Repair [Planning] – as follows: - Survey and preliminary geotechnical reports have been completed. - This project is not scheduled to actively start until 2023 due to funding and staffing issues. 29. New Reservoir Siting [Planning] – As follows: - Staff has begun looking at various sites for construction of a third reservoir. The water modeling being performed for the 520 Pump Station project is evaluating several possible locations for a new reservoir. Public Works Quarterly Report May 10, 2022 Page 8 of 8 30. Miscellaneous Engineering projects: The following are miscellaneous projects the Engineering Department supports: - PW Admin & Utility Plant Security and Lighting Improvements (in process) - Olympic & Highland Storm Extension (In design) 31. GIS Items – Staff has completed or is working on the following GIS and Asset Management items: - Presented at the WAGISA Portal Summit as part of 2 panels, “Lessons/Gotchas” and “Portal Architecture” - Started a database sheet in Smartsheets to track GIS database maintenance - Building an Engineering geodatabase for tracking of assets in Elements - Updated SnoCoCLIP geodatabase, Transportation and Capital Improvement Projects. - Staff presented at the Skilled Trades Fair at Arlington High School - Staff attended Experience Builder training for ArcGIS Online and Portal - Redesigned detour graphics for better viewing on cell phones - Updated Cemetery data with new urn garden spaces - Worked on floor plans of all City buildings for use by M&O, IT and Safety Committee - Populated laterals and interceptors data for water pipes. - Assisted a contractor with Topcon data - Updating easement database with ROW dedications and easements See attached PW Enterprise Data, GIS and Technology Report for more detailed information. Challenges 1. Staffing/workload 2. Inability to obtain materials for construction 3. Transportation, Water, Sewer and Storm long range funding Opportunities & New Programs 1. TBD Renewal for 2023 and beyond PW Enterprise Data, GIS and Technology Report April 2022 Report Asset Management: • The Asset Management Steering Committee (Abe Calderon - Chair, Katie Heim, Caitlin Dwyer, Nels Rasmussen, Jay Downing and Josh Grindy) continue to meet to ensure that the City’s asset management meets City needs. • Training was provided to M&O staff on the new monthly park inspections. The new process is set to begin May 1. • GIS Staff members had a total of 162 tasks in April. They completed 110 of those tasks for a 66% completion rate in 386 hours for April (see attached Elements summary). Enterprise Data Projects (main projects but not all): Abe • Attended the Skilled Trades Fair at Arlington High School with Haley Duran • Attended Experience Builder training for ArcGIS Online and Portal • Attended the WAGISA Portal Summit • Populated laterals and interceptors data for water pipes. • Assisted a contractor with Topcon data • Updating easement database with ROW dedications and easements Haley • Attended the Skilled Trades Fair at Arlington High School with Abe • Attended Experience Builder training for ArcGIS Online and Portal • Redesigned detour graphics for better viewing on cell phones • Updated Cemetery data with new urn garden spaces • Worked on floor plans of all City buildings for use by M&O, IT and Safety Committee Katie • Presented at the WAGISA Portal Summit as part of 2 panels, “Lessons/Gotchas” and “Portal Architecture” • Started a database sheet in Smartsheets to track GIS database maintenance • Building an Engineering geodatabase for tracking of assets in Elements • Updated SnoCoCLIP geodatabase, Transportation and Capital Improvement Projects. See attached for Elements task order summary for April Admin Tasks Data Collection DB mgmt Asset mgmt/Ele ments/Ge oCtx IT desktop IT web Mapping ArcGIS Onl/Portal Trainings Web devlmnt Recur (1 Week) Katie 37 6 32 4 4 6 9 29 Abe 16 6 27 26 11 1 8 8 Haley 12 38 5 2 61 3 5 4 25.5 0 10 20 30 40 50 60 70 Ho u r s Task Hours by Staff Katie Abe Haley ArcGIS Online Web Usage: App Name Date Launched App Views Arlington Focus Areas 3/9/2015 1,715 5/14/2015 11,810 1/13/2017 9,331 8/29/2017 847 8/28/2019 836 8/29/2019 2,421 Mobile Radar 12/16/2019 2,088 Current Activity 2/7/2020 17,293 5/26/2020 1,875 Heritage Tree Walking App 5/18/2020 155 40th Ave Public Outreach 2/8/2021 1,615 Prairie Creek Restoration 11/23/2021 267 TBD Program and OCI of Pavement Web App 1/24/2022 134 Total 50,387 Outreach: Internal • Katie hosted Portal training brown bag on April 27th with the next one scheduled for May 26 External • Katie and Haley will be teaching ArcGIS Online to the BioMed AHS class the week of May 9th • Katie assisting the WAGISA Conference Committee again and preparing for the May GIS Conference. Training • GIS staff are all attending the WAGISA GIS Conference May 24th – 26th virtually Highlights and Challenges (in our own words) “In the month of April I had the opportunity to attend public outreach events, and began preparing public facing web applications. These events/tasks have been challenging but being able to share the power of maps and GIS with the public is amazing and incredibly rewarding.” Haley Duran PW Task Order Summary Report Filters Division: PW Admin-GIS Labor Date from 04/01/2022 to 04/30/2022 Qty Abe Calderon Division: City of Arlington - PW Admin-GIS 103.0000 16.0000Task Type: GIS - Administrative Tasks 6.0000Task Type: GIS - Data collection 27.0000Task Type: GIS - Database management 4.0000Task Type: GIS - Development for asset management 13.0000Task Type: GIS - Elements 9.0000Task Type: GIS - Geocortex 11.0000Task Type: GIS - Mapping 1.0000Task Type: GIS - Portal 8.0000Task Type: GIS - Trainings 8.0000Task Type: Recurring (1 Week) Completed Tasks: 35 103.0000 TotalsTasks: 43 Haley Duran Division: City of Arlington - PW Admin-GIS 156.5000 12.5000Task Type: GIS - Administrative Tasks 38.0000Task Type: GIS - Data collection 5.0000Task Type: GIS - Database management 2.0000Task Type: GIS - Elements 61.0000Task Type: GIS - Mapping 3.0000Task Type: GIS - Portal 5.5000Task Type: GIS - Trainings 4.0000Task Type: GIS - Web development 25.5000Task Type: Recurring (1 Week) Completed Tasks: 48 156.5000 TotalsTasks: 67 Katie Heim Division: City of Arlington - PW Admin-GIS 127.0000 37.0000Task Type: GIS - Administrative Tasks 6.0000Task Type: GIS - ArcGIS Online 6.0000Task Type: GIS - Data collection 32.0000Task Type: GIS - Database management 4.0000Task Type: GIS - Elements 4.0000Task Type: GIS - Mapping 9.0000Task Type: GIS - Trainings 29.0000Task Type: Recurring (1 Week) Completed Tasks: 27 127.0000 TotalsTasks: 52 Page 1 of 1Monday, May 2, 2022 Introduction to Arlington Web GIS Reference Handbook for Council & Staff Katie Heim Enterprise Data and Technology Manager kheim@arlingtonwa.gov 360-403-3536 https://arlingtonwa.maps.arcgis.com/home/index.html This handbook is a brief introduction to GIS, how we use GIS at the City and how GIS assists our staff and citizens. The handbook will also outline the web-based portal called ArcGIS Online, and show how to access our gallery of public applications. For the hyperlinks in this document, please use CTRL-click. Most of the links in this document are to Esri websites. The City’s primary desktop GIS software is from Esri and is called ArcGIS Pro. For those interested in downloading and exploring desktop GIS software, QGIS is an open source option that functions in a similar manner to ArcGIS Pro. The City’s ArcGIS Online site provides interactive GIS web applications for use by staff and citizens. What is GIS? GIS stands for Geographic Information Systems – a fancy way of saying computers are used to manage geographic data. Data is considered to be geographic when it has a specific location. Real world information is put into a computer via a variety of layers, called features. The graphic below highlights how these slices of the real world are represented in a computer system. Each feature is composed of a group of the same items. Examples of different feature classes are parks, hydrants, road centerlines, elevation, etc. Features that are similar are usually grouped together in layers in geographic databases (typically called geodatabases). “Transportation” is one of the City’s geodatabases. Within the Transportation geodatabase, we have the following features: Currently, we have over 100 geodatabases and each geodatabase has 20 to 40 different layers. Each layer has a table of records, and each record has multiple attributes. Attributes are data about each specific record. An example of an attribute table is below. This table is for the feature called “Regions” and the table shows 8 records, each one a different region. Image from: https://pro.arcgis.com/en/pro-app/latest/get-started/explore-your- data.htm?adumkts=social&utm_source=social&aduc=social&adum=external&aduca=social_technical&adusf=yout ube&adut=c754e022-31eb-4208-ab1f-9ec0b053b6ff Between our geodatabases, features and tables, we currently maintain hundreds of thousands of data points in GIS. For further information about GIS, please see the webpage below: gis/overview Use of GIS GIS provides a variety of services to the City and staff. GIS continues to capture, update and maintain our data. As a local government, we are required to keep and maintain an inventory of our assets. GIS is composed mainly of assets – these assets are the infrastructure of our City. Our buildings, our land, our utilities, our transportation and so on. GIS can also track non-asset information. Examples of non-assets are projects, zoning, and initiatives such as Complete Streets. GIS software is also used to create maps. Maps are a great way to visualize large chunks of data, particularly data that has a specific location. GIS also helps us analyze our data to make better decisions, quickly identify problems, respond to events and prepare for the future. The cool part of GIS is that we can perform easy analysis of data with maps (visual analysis) but we can also do a variety of statistical and spatial (location- based) analyses on the data tables. The image to the right is example of some of the analysis tools that come with a GIS software program. Web GIS Web GIS is the ability to share GIS data with everyone. We have been developing and refining Arlington’s web GIS over the last 7 years and have had huge success in sharing our data and analysis with staff and citizens. Arlington web GIS is on par with Seattle and Snohomish County because we have invested in both our data (processing, storage, infrastructure) and in the GIS architecture that allows everyone to use GIS, not just GIS staff. Arlington’s web GIS is more effective than printed maps because our web GIS is real time and interactive. A map is like a new car. When you drive it off the dealer’s lot – it loses value. Maps are static and the data shown on the map is immediately out of date. Web GIS is constantly updated so the data within a web application is always more current than on a printed map. Web GIS is also great because it allows the user to ‘peek behind the curtain’. When using a printed map, you only know what the cartographer chooses to tell you via the use of colors, symbols and legend. As a viewer of online web GIS data, you are still limited by the web developer’s skill with colors, symbols and legends but web GIS also comes with many different tools that can give the viewer a variety of ways to explore the attribute (table) data. Web GIS includes a variety of web-based software that come in 3 flavors: data collection, data display and data sharing. Data collection includes surveys, collectors and editing tools. Data display starts with a map as the base for data sharing. Options for data sharing include applications (usually shortened to ‘apps’), dashboards, and story maps (essentially web pages that highlight a story). Arlington’s data sharing site is hosted on Esri’s ArcGIS Online and can be found from our Geographic Information Systems web page or going directly to our ArcGIS Online page. http://www.arlingtonwa.gov/343/Maps-Data or https://arlingtonwa.maps.arcgis.com/home/index.html ArcGIS Online ArcGIS is an on-line site that holds and stores city GIS data that we publish directly to the web. We can build a variety of applications, dashboards and story maps on ArcGIS Online that we share with staff and/or citizens. No log in is required to view the city’s gallery. We constantly update and improve our ArcGIS Online site, so expect to see changes as we provide more ways to share data. When you open the webpage, you will see all the items Arlington GIS has shared with the public. The home page gives a sample of items and at the bottom of the page, View Gallery, takes you to the entire gallery of items shared with the public. Most of the items are made and maintained by Arlington GIS staff but occasionally we will share another agency’s GIS item in our Gallery for easy reference. For further information about ArcGIS Online, please contact me and I can answer questions or provide specific training on certain applications. I recommend you explore the site and all the items first to help structure your questions. April 2022 Local Government Meetings Date Date Date Date Date Date Date Date Council Workshops 4/11/22 4/25/22 Council Meetings 4/4/22 4/18/22 5th Monday Meetings Joint Meetings with City Boards/Commissions Special Purpose (WWU & WSU studies,etc) Liaison Meeting Meet with Barb & Paul LEOFF 1 Board Meeting 4/20/22 Airport Commission 4/12/22 Planning Commission 4/5/22 Date Date Date Date Date Date Date Date Association of Washington Cities Community Transit Economic Alliance Snohomish County 4/5/22 4/19/22 Mayor's Association Puget Sound Regional Council Snohomish County Cities Snohomish County Committee for Improved Transportation Snohomish County Tomorrow Meetings with Snohomish County personnel and/or Governor, State departments National Government Meetings Date Date Date Date Date Date Date Date National League of Cities Meetings in Washington, D.C., which address issues with Congress, Executive, and Federal departments and Business Meetings Date Date Date Date Date Date Date Date Non-Profit Meetings Date Date Date Date Date Date Date Date Community & Volunteer Meetings/Events Date Date Date Date Date Date Date Date Monthly Elected Official Strategic Report Due on 5th of month Name: Don Vanney Date: May 2, 2022 Stronger Together Rotary Ribbon Cuttings 4/1/22 Conferences & Training Date Date Date Date Date Date Date Date NOTES: MONTH April 2022 Local Government Meetings Date Date Date Date Date Date Date Date Council Workshops 4/11/22 4/25/22 Council Meetings 4/4/22 4/18/22 5th Monday MeetingsJoint Meetings with City Boards/Commissions CED focus group 4/19/22 4/26/22 Liaison Meeting 4/26/22 Arbor Day tree planting 4/13/22 Date Date Date Date Date Date Date Date Association of Washington Cities Community Transit Economic Alliance Snohomish County Mayor's Association Puget Sound Regional Council Snohomish County Cities Snohomish County Committee for Improved Transportation Snohomish County Tomorrow Meetings with Snohomish County personnel and/or address issues with Legislature, Governor, State departments National Government Meetings Date Date Date Date Date Date Date Date National League of Cities Meetings in Washington, D.C., which address issues with Congress, Executive, and Federal departments and Business Meetings Date Date Date Date Date Date Date Date Non-Profit Meetings Date Date Date Date Date Date Date Date Community & Volunteer Meetings/Events Date Date Date Date Date Date Date Date Stronger Together Rotary Monthly Elected Official Strategic Report Due on 5th of month Name: Heather Logan Date: May 2, 2022 Also met with Mayor Tolbert on 4/29/22 to draft interview questions for Councilmember Hopson's replacement. Also met with Mayor Tolbert on 4/29/22 to draft interview questions for Councilmember Hopson s replacement. April 2022 Local Government Meetings Date Date Date Date Date Date Date Date Council Workshops 4/11/22 4/25/22 Council Meetings 4/4/22 4/18/22 5th Monday MeetingsJoint Meetings with City Boards/Commissions Special Purpose (WWU & WSU studies,etc) Liaison Meeting 4/28/22 Special Events 4/7/22 Flower 4/20/22 Dog 4/1/22 new Special Events Regional Government Meetings Date Date Date Date Date Date Date Date Association of Washington Community Transit 4/7/22 Board 4/17/22 4/19/22 Orange line 4/21/22 Executive 4/21/22 Finance 4/21/22 Board Economic Alliance Snohomish Puget Sound Regional Council 4/28/22 Award County personnel and/or Governor, State departments Transportation Improvement B National Government Meetings Date Date Date Date Date Date Date Date National League of Cities Meetings in Washington, D.C., which address issues with Congress, Executive, and Federal departments and Business Meetings Date Date Date Date Date Date Date Date Non-Profit Meetings Date Date Date Date Date Date Date Date Community & Volunteer Meetings/Events Date Date Date Date Date Date Date Date Stronger Together Rotary National Night Out Chamber Meeting Monthly Elected Official Strategic Report Due on 5th of month Jan Schuette MONTH YEAR Local Government Meetings Date Date Date Date Date Date Date Date Council Workshops 4/25/22 Council Meetings 4/4/22 5th Monday MeetingsJoint Meetings with City Boards/Commissions Special Purpose (WWU & WSU studies,etc) Liaison Meeting AAC Board Meeting 4/5/22 NCRFA Meeting 4/13/22 4/27/22 Strategic Planning Meeting 4/15/22 Utube Council Workshop 4/12/22 Utube Council Meeting 4/19/22 Meeting with Marc Hayes Regional Government Date Date Date Date Date Date Date Date Association of Washington Cities Community Transit Economic Alliance Snohomish County Mayor's Association Puget Sound Regional Council Snohomish County Cities Snohomish County Committee for Improved Transportation Snohomish County Tomorrow Meetings with Snohomish County personnel and/or address issues with Legislature, Governor, State departments National Government Meetings Date Date Date Date Date Date Date Date National League of Cities Meetings in Washington, D.C., which address issues with Congress, Executive, and Federal departments and Business Meetings Date Date Date Date Date Date Date Date Non-Profit Meetings Date Date Date Date Date Date Date Date Monthly Elected Official Strategic Report Due on 5th of month Name: Marilyn Oertle Date: May 2, 2022 Community & Volunteer Meetings/Events Date Date Date Date Date Date Date Date Stronger Together Rotary April 2022 Local Government Meetings Date Date Date Date Date Date Date Date Council Workshops 4/11/22 4/25/22 Council Meetings 4/4/22 4/18/22 Joint Meetings with City Boards/Commissions LEOFF Board 4/20/22 Liaison Meeting, Airport 4/12/22 City misc Meeting 4/7/22 4/21/22 Date Date Date Date Date Date Date Date Association of Washington Cities Economic Alliance Snohomish County 4/5/22 4/12/22 SnoCo COA Sr Center Comm Mtg 4/21/22 SnoCo County on Aging Mtg 4/27/22 State Council on Aging 4/26/22 Meetings with Snohomish County personnel and/or Governor, State departments National Government Meetings Date Date Date Date Date Date Date Date DABA Date Date Date Date Date Date Date Date Conferences & Training Date Date Date Date Date Date Date Date Monthly Elected Official Strategic Report Name: Michele Blythe Date: April 2022 NOTES: 4/5 EASC -Homelessness & Recovery Solutions 4/12 EASC -Housing Trends