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Home My WebLink About05-02-22 Council MeetingSPECIAL ACCOMMODATIONS: The City of Arlington strives to provide accessible meetings for people with disabilities. Please contact the ADA coordinator at (360) 403-3441 or 711 (TDD only) prior to the meeting date if special accommodations are required. CALL TO ORDER Mayor Barb Tolbert PLEDGE OF ALLEGIANCE ROLL CALL Mayor Barb Tolbert – Wendy APPROVAL OF THE AGENDA Mayor Pro Tem Jan Schuette INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS PROCLAMATIONS PUBLIC COMMENT For members of the public who wish to speak to the Council about any matter not on the Public Hearing portion of the meeting. Please limit remarks to three minutes. CONSENT AGENDA Mayor Pro Tem Jan Schuette 1. Minutes of the April 18 and April 25, 2022 Council meetings ATTACHMENT A 2. Accounts Payable: Approval of Petty Cash Check #2010 for $19.25; EFT Payments and Claims Checks, #105336 through #105442, dated May 2, 2022 for $1,124,406.61. 3. Award of Contract for Water Reclamation Facility (WRF)ATTACHMENT B Membrane Installation Project to McClure and Sons PUBLIC HEARING NEW BUSINESS 1. Council Vacancy Selection Process ATTACHMENT C Staff Presentation: Paul Ellis Council Liaison: Mayor Pro Tem Jan Schuette 2. Appointments to Airport Commission ATTACHMENT D Staff Presentation: Dave Ryan Council Liaison: Don Vanney Arlington City Council Meeting Monday, May 2, 2022 at 7:00 pm City Council Chambers – 110 E 3rd Street SPECIAL ACCOMMODATIONS: The City of Arlington strives to provide accessible meetings for people with disabilities. Please contact the ADA coordinator at (360) 403-3441 or 711 (TDD only) prior to the meeting date if special accommodations are required. 3. Appointment to Civil Service Commission ATTACHMENT E Staff Presentation: James Trefry Council Liaison: Mayor Pro Tem Jan Schuette 4. Ordinance Approving Old Town Residential Design Standards ATTACHMENT F Staff Presentation: Amy Rusko Council Liaison: Mayor Pro Tem Jan Schuette 5. Stillaguamish Square Alley Vacation Resolution ATTACHMENT G Staff Presentation: Amy Rusko Council Liaison: Mayor Pro Tem Jan Schuette 6. 2021 Utility and Pavement Preservation Project Close-Out ATTACHMENT H Staff Presentation: Jim Kelly Council Liaison: Debora Nelson 7. Contract Change Order No. 1 to Water Reclamation Facility ATTACHMENT I Equalization Basin Project Contract Staff Presentation: Jim Kelly Council Liaison: Debora Nelson COMMENTS FROM COUNCILMEMBERS INFORMATION/ADMINISTRATOR & STAFF REPORTS MAYOR’S REPORT EXECUTIVE SESSION RECONVENE ADJOURNMENT Mayor Pro Tem Jan Schuette / Mayor Barb Tolbert DRAFT Page 1 of 4 Council Chambers 110 East 3rd Street Monday, April 18, 2022 Councilmembers Present: Heather Logan, Debora Nelson, Jan Schuette, Mike Hopson, Michele Blythe, and Don Vanney via Zoom. Council Members Absent: Marilyn Oertle excused absence. Staff Present: Mayor Barb Tolbert, Paul Ellis, Kristin Garcia, Sarah Lopez, Tony Orr, Bryan Terry, City Attorney Steve Peiffle, Jonathan Ventura, Andrea Hill, Seth Kinney, Luke Adkins, Peter Barrett, Mike Gilbert, and Julie Petersen. Also Known to be Present: Family and friends of police department employees promotional affirmations. Opposing and supporting guests speaking on agenda item: Ordinance Approving the Operation of Wheeled All-Terrain Vehicles. Mayor Barb Tolbert called the meeting to order at 7:00 p.m., and the Pledge of Allegiance and roll call followed. APPROVAL OF THE AGENDA Mayor Pro Tem Jan Schuette moved to approve the agenda as presented. Councilmember Debora Nelson seconded the motion, which passed with a unanimous vote. INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS Police Chief Jonathan Ventura announced promotions and introduced Andrea Hill, Police Services Technician III; Seth Kinney, Sergeant; Luke Adkins, Sergeant; Peter Barrett, Lieutenant; and Mike Gilbert, Lieutenant. Oaths of office were performed by City Attorney Steve Peiffle. PROCLAMATIONS None. PUBLIC COMMENT John Graham, President of Northwest Quad Association at 9017 180th ST SE, Snohomish, shared his support of approving the Operation of Wheeled All-Terrain Vehicles Ordinance. Bob Arntzen, Vice President of Northwest Quad Association at 13301 1st Ave. SE. Everett also shared his support of approving the Operation of Wheeled All-Terrain Vehicles Ordinance. Nathan Impson at 437 N. Macleod Ave., Arlington shared that he is not in support of approving the Operation of Wheeled All-Terrain Vehicles Ordinance. Minutes of the Arlington City Council Meeting Minutes of the City of Arlington City Council Meeting April 18, 2022 Page 2 of 4 John DelPozo at 310 E. Division St., Arlington asked about the construction that is currently on-going with the design plans which would take the front part of his yard and his new fence. City Administrator Paul Ellis stated he would exchange contact information and look into this issue and report back to him. Mike Edwards at 18025 McElroy Rd., Arlington shared he is in support of approving the Operation of Wheeled All-Terrain Vehicles Ordinance. Nicole Donohue at 215 East Gilman Ave., Arlington shared she is in support of approving the Operation of Wheeled All-Terrain Vehicles Ordinance. Josh Matthews at 316 E Division St., Arlington shared he is in support of approving the Operation of Wheeled All-Terrain Vehicles Ordinance. CONSENT AGENDA Mayor Pro Tem Jan Schuette moved and Councilmember Debora Nelson seconded the motion to approve the Consent Agenda that was unanimously carried: 1. Minutes of the April 4, 2022 Audit Exit Conference and April 11, 2022 Council meeting minutes 2. Accounts Payable: Approval of EFT Payments and Claims Checks: #105184 through #105335 dated April 5, 2022 through April 18, 2022 for $1,625,384.96; and Approval of Payroll EFT Payments and Check #30167 through #30174 dated March 1, 2022 through March 31, 2022 in the amount of $1,128,976.48. 3. Resolution Authorizing Application for WA Recreation and Conservation Office Grant. 4. Memorandum of Understanding Regarding Opioid Litigation Settlement. PUBLIC HEARING None. NEW BUSINESS Amendment to March 21, 2022 Council Meeting Minutes City Administrator Paul Ellis requested Council approve the amended March 21, 2022 Council Meeting Minutes. Mayor Pro Tem Jan Schuette moved and Councilmember Debora Nelson seconded the motion to authorize the City Clerk to correct the transposition in March 21, 2022 Council meeting minutes. The motion passed unanimously. Ordinance Approving the Operation of Wheeled All-Terrain Vehicles City Administrator Paul Ellis requested Council approve the ordinance for the Wheeled All-Terrain Vehicles authorizing the operation of WATVs on all city streets where the speed limit is 35 miles per hour or less, excluding State Routes 9, 530 and 531. Councilmembers Jan Schuette, Heather Logan, Debora Nelson, Michele Blythe, Don Vanney, and Mike Hopson shared information that supports their votes. Minutes of the City of Arlington City Council Meeting April 18, 2022 Page 3 of 4 Councilmember Debora Nelson moved and Councilmember Jan Schuette seconded the motion to not approve the Ordinance allowing Wheeled All-Terrain Vehicles. The motion passed 5-1. Interlocal Agreement (ILA) with Snohomish County for Law Enforcement Embedded Social Worker City Administrator Paul Ellis requested the Council approve an Interlocal Agreement for a law enforcement embedded social worker with Snohomish County. The current agreement concluded December 31, 2021. The proposed agreement with Snohomish County will continue with a full time embedded social worker with Arlington, and $188,748.31was budgeted in the 2022 budget. Discussion followed with Mr. Ellis answering Council questions. Mayor Pro Tem Jan Schuette moved and Councilmember Heather Logan seconded the motion to approve the Interlocal Agreement with Snohomish County for the Law Enforcement Embedded Social Worker, and authorized the Mayor to sign it. The motion passed unanimously. Approval of Cooperative Purchasing Agreement with Sourcewell Finance Director Kristin Garcia requested Council approve the Sourcewell purchasing agreement that allows cities a streamlined way to purchase goods and services while adhering to bidding laws. Discussion followed with Ms. Garcia answering Council questions. Mayor Pro Tem Jan Schuette moved and Councilmember Debora Nelson seconded the motion to approve the agreement with Sourcewell and authorized the Mayor to sign it. The motion passed unanimously. Approve Lease with Enterprise Fleet Management, Inc. City Administrator Paul Ellis requested Council approve a lease agreement with Enterprise Fleet Management as a mechanism to manage the City’s fleet of vehicles. Mayor Pro Tem Jan Schuette moved and Councilmember Debora Nelson seconded the motion to approve the Enterprise Fleet Management lease agreement and authorized the Mayor to sign it. The motion passed unanimously. Interlocal Agreement (ILA) with Snohomish County for Haller Park Improvements Community Engagement Director Sarah Lopez requested Council approve the Interlocal Agreement with Snohomish County for funding of the Haller Park shelter. Discussion followed with Ms. Lopez answering Council questions. Councilmember Debora Nelson moved and Councilmember Michele Blythe seconded the motion to approve the Interlocal Agreement with Snohomish County for funding the Haller Park shelter and authorized the Mayor to sign it. The motion passed unanimously. Minutes of the City of Arlington City Council Meeting April 18, 2022 Page 4 of 4 Resolution Recognizing the City’s Safety Program City Administrator Paul Ellis requested Council approve the Safety Program Resolution recognizing the City’s Safety Committee practices. Mayor Pro Tem Jan Schuette moved and Councilmember Debora Nelson seconded the motion to approve the Safety Committee Resolution and authorized the Mayor to sign it. The motion passed unanimously. COMMENTS FROM COUNCILMEMBERS Mayor Pro Tem Jan Schuette encouraged everyone to listen and watch Mayor Tolbert’s State of City address. ADMINISTRATOR & STAFF REPORTS None. MAYOR’S REPORT None. EXECUTIVE SESSION None. ADJOURNMENT With no further business to come before the Council, the meeting was adjourned at 8:12 p.m. _________________________________________ Barbara Tolbert, Mayor DRAFT Page 1 of 4 Council Chambers 110 East 3rd Street April 25, 2022 Councilmembers Present: Marilyn Oertle, Michele Blythe, Debora Nelson, Jan Schuette, Heather Logan, and Don Vanney, who joined with Zoom. Council Members Absent: None. Staff Present: Mayor Barb Tolbert, Paul Ellis, Kristin Garcia, Jim Kelly, Kris Wallace, Jonathan Ventura, Amy Rusko, Tony Orr, and Wendy Van Der Meersche. Also Known to be Present: Kaitlyn Goubeau, Bob Nelson, Steve Maisch, and Holly Sloan-Buchanan. Mayor Barb Tolbert called the meeting to order at 7:00 pm, and the Pledge of Allegiance and roll call followed. Mayor Tolbert acknowledged the death of Councilmember Mike Hopson, and requested a moment of silence, and offered condolences to his wife and family. APPROVAL OF THE AGENDA Mayor Pro Tem Jan Schuette moved to approve the agenda as presented. Councilmember Marilyn Oertle seconded the motion, which passed with a unanimous vote. INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS Mayor Tolbert introduced Kaitlyn Goubeau, CEO and Founder of the Center for Justice Social Work, who provided an update on the mobile integrated health social services program with the City of Arlington. WORKSHOP ITEMS – NO ACTION WAS TAKEN Ordinance Approving Old Town Residential Design Standards Planning Manager Amy Rusko reviewed the ordinance to adopt the Old Town Residential Design Standards for development within the Old Town Residential zoning district. The Old Town Residential Design Standards were developed to ensure the architectural design and development patterns of future residential developments within the Old Town Residential zoning district. The design standards were presented at four Planning Commission Workshops and one Public Hearing. The Public Hearing was held before the Planning Commission on April 19, 2022, where the final design document was presented. The Planning Commissioners voted to recommend approval to City Council for adoption. Discussion followed with Ms. Rusko answering Council questions. City Council Workshop Minutes of the City of Arlington City Council Workshop April 25, 2022 Page 2 of 4 Resolution Approving Stillaguamish Square Alley Vacation Planning Manager Amy Rusko reviewed the resolution to set a public hearing for a proposed vacation of a portion of public right of way (alley). Stillaguamish Square Alley Vacation is a privately initiated petition submitted by Stillaguamish Square LLP to vacate a portion of unopened right of way (alley) located between Fifth Street and Division Street, situated west of Block 3 of Wrage Addition to Arlington. This alley is surrounded by property owned by the Stillaguamish Square on three sides and abuts Fifth Street. The vacation process requires Council to refer the matter to Planning Commission, by resolution, for consideration and recommendation, after which the matter is returned to City Council and heard at a public hearing for final action to occur. Discussion followed with Ms. Rusko answering Council questions. 2021 Utility and Pavement Preservation Project Close-Out Public Works Director Jim Kelly reviewed the project close out of the 2021 Utility and Pavement Preservation Project. Mr. Kelly requested Council approve final acceptance of the 2021 Utility and Pavement Preservation Project that was completed by Reece Construction Company. Following a competitive bid, Reece Construction Company was awarded the 2021 Utility and Pavement Preservation Project. The City entered into contract with Reece in May of 2021 and the project was deemed fully complete to the satisfaction of the City and in accordance with the terms of the contract in March of 2022. Discussion followed with Mr. Kelly answering Council questions. Low Bid and Award of Contract for Water Reclamation Facility (WRF) Membrane Installation Project Public Works Director Jim Kelly reviewed the bids for the WRF Membrane Installation Project and the award of project to low bidder. In January 2022, City Council authorized the purchase of Kubota Membranes for Water Reclamation Facility MBR Trains #1, #3, and #4; this purchase is needed to replace existing membranes that have reached their operational life. The Kubota MBR replacement membranes have been ordered and are in transit, anticipated arrival date is June 2022. Installation of the membranes needs to be completed during low flow months as the project entails taking a MBR train off-line to replace the membranes (removing existing membrane cassettes, MBR tank cleaning, and installation of the new membrane cassettes). Installation work for these replacement membranes was publicly bid in March 2022. Two bids were received, with the low bid from McClure & Sons, Inc. Staff is recommending the bid be awarded to McClure & Sons Inc. Discussion followed with Mr. Kelly answering Council questions. Minutes of the City of Arlington City Council Workshop April 25, 2022 Page 3 of 4 Contract Change Order No. 1 to Water Reclamation Facility Equalization Basin Project Contract Public Works Director Jim Kelly reviewed Contract Change Order No. 1 to Water Reclamation Facility Equalization Basin Project Contract. Construction Change Directives (CCDs) have been issued on the Water Reclamation Facility Equalization Basin project as issues come up during construction. This Change Order will add the combined value of the CCDs to the contract. Public Works publicly bid the Water Reclamation Facility (WRF) Equalization Basin Project in 2021, and the contract was awarded to McClure and Sons. Due to nationwide supply chain issues, much of the project has been delayed to 2022. In addition to supply issues, there have been on site changes made via construction change directive (CCD#1, CCD#2A, and CCD#2B). This Contract Change Order No.1 amends the contract to include the authorized extra work. Discussion followed with Mr. Kelly answering Council questions. Monthly Financial Report Finance Director Kristin Garcia reviewed the March 2022 financial report. Discussion followed with Ms. Garcia answering Council questions. ADMINISTRATOR AND STAFF REPORTS None. MAYOR’S REPORT Mayor Tolbert stated that she and Mayor Pro Tem Jan Schuette attended a very nice ribbon cutting for Himalayan Dog Chew last week, and one of the members from the board of directors spoke very highly of Building Official Kevin Olander, and what an asset he was during the process. Mayor Tolbert also spoke of a phone call she received the next day from a resident, stating how thankful they are for Community and Economic Development Director Marc Hayes, and his depth of knowledge. Mayor Tolbert stated that Himalayan Dog Chew and Eviation, both new to Arlington, celebrated Earth Day by serving in the community garden, and a local park, respectively. COMMENTS FROM COUNCILMEMBERS Councilmember Debora Nelson was at a local business, Sugar Pine Spa, and the owner spoke very highly of Community and Economic Development Permit Technician Raelynn Jones, and how helpful she was during a remodel. COUNCILMEMBER REPORTS Councilmembers had nothing to report this evening. PUBLIC COMMENT None. Minutes of the City of Arlington City Council Workshop April 25, 2022 Page 4 of 4 REVIEW OF CONSENT AGENDA ITEMS FOR NEXT MEETING Councilmembers discussed and agreed to place item #4 on the consent agenda for the April 18, 2022 Council meeting: 4. Low Bid and Award of Contract for Water Reclamation Facility (WRF) Membrane Installation Project EXECUTIVE SESSION None. ADJOURNMENT With no further business to come before the Council, the meeting was adjourned at 8:02 p.m. _________________________________________ Barbara Tolbert, Mayor City of Arlington Council Agenda Bill Item: CA #3 Attachment B COUNCIL MEETING DATE: May 2, 2022 SUBJECT: Low bid award of contract for Water Reclamation Facility (WRF) Membrane Installation Project ATTACHMENTS: Certified Bid Results for WRF Membrane Installation Project DEPARTMENT OF ORIGIN Public Works; Jim Kelly, Director 360-403-3505 EXPENDITURES REQUESTED: $ 213,580.05 BUDGET CATEGORY: Sewer Capital Fund 406 BUDGETED AMOUNT: $1,150,000 2021-2022 Budgeted – amendment may be needed. Sewer Capital funds are available. LEGAL REVIEW: DESCRIPTION: Low bid award for WRF Membrane Installation Project to McClure and Sons. HISTORY: In January 2022, Council authorized the purchase of Kubota Membranes for Water Reclamation Facility MBR Trains #1, #3, and #4; this purchase is needed to replace existing membranes that have reached their operational life. The Kubota MBR replacement membranes have been ordered and are in transit, anticipated arrival date is June 2022. Installation of the membranes needs to be completed during low flow months as the project entails taking a MBR train off-line to replace the membranes (removing existing membrane cassettes, MBR tank cleaning, and installation of the new membrane cassettes). Installation work for these replacement I move to award the WRF Membrane Installation Project to McClure & Sons Inc. in the amount of $213,580.05, and authorize the Mayor to sign the construction contract, subject to final review by the City Attorney. Item Qty. Unit Unit Price Total Price Unit Price Total Price 1 1 LS 213,580.05$ 213,580.05$ 251,390.00$ 251,390.00$ 213,580.05$ 251,390.00$ 213,580.05$ 251,390.00$ Equity Builders 2022 Membrane Replacement Project Description Lump Sum Total Total Bid Amount Including Sales Tax 9.3% Total Apparent Low Bidder McClure and Sons Date: April 14, 2022 City of Arlington Council Agenda Bill Item: NB #1 Attachment C COUNCIL MEETING DATE: May 2, 2022 SUBJECT: Council Vacancy Selection Process ATTACHMENTS: Draft timeline DEPARTMENT OF ORIGIN Administration; Paul Ellis, City Administrator 360-403-4603 EXPENDITURES REQUESTED: 0 BUDGET CATEGORY: N/A BUDGETED AMOUNT: LEGAL REVIEW: DESCRIPTION: Council is requested to review the draft timeline for filling the vacancy on the City Council, and provide direction to staff. HISTORY: Council must fill the vacancy by July 18, 2022. ALTERNATIVES: RECOMMENDED MOTION: I move to approve the Council vacancy timeline and process, and authorize staff to proceed with publishing notice and application. City of Arlington 04/25/22 Council Vacancy Timeline Council vacancy created with Mike Hopson’s passing April 19, 2022 Council reviews process for filling vacancy May 2, 2022 Announcement of vacancy & availability of application released *Notices will be re-released on May 4 and May 11, 2022 no later than May 11, 2022 Application period closes May 18, 2022 Applications provided to Council for review May 23, 2022 Council interviews candidates -week of June 6-10, 2022 Council deliberation -after interviews Council selection -on or before July 18, 2022 no later than July 18, 2022 City of Arlington Council Agenda Bill Item: NB #2 Attachment D COUNCIL MEETING DATE: May 2, 2022 SUBJECT: Airport Commission Appointments ATTACHMENTS: Redacted applications of Eric Hansen, Stephanie Day, and Clinton Blankenship DEPARTMENT OF ORIGIN Airport; Dave Ryan, Director 360-403-3474 EXPENDITURES REQUESTED: 0 BUDGET CATEGORY: BUDGETED AMOUNT: N/A LEGAL REVIEW: DESCRIPTION: On March 25 and March 30, 2022, the Airport Commission Selection Committee consisting of Don Vanney (City Councilmember), Michele Blythe (City Councilmember), Robert Anderson (Airport Commissioner), Marty Wray (Airport Operations Manager), and David Ryan (Airport Director), met to interview and score two Airport Commission candidates and review the re-appointment of Commissioner Eric Hansen, who has been serving a partial term on the Airport Commission. The panel agreed unanimously that Commissioner Hansen should be re-Commission. The Selection Committee also agreed unanimously that the City Council appoint Clinton Blankenship and Stephanie Day as new Airport Commissioners. The experience and perspective of these Eric Hansen ✔ 04/14/2022 Previous airport commission chairman, Tehachapi, CA Current Arlington WA airport commissioner, reapplying. Stephanie Day Arlington, WA 98223 ✔ 03/22/2022 I have a deep passion for aviation. I have been a flight attendant for Horizon Air for 24 years. I am currently going to school at Green River College and earning my Bachelor's Degree in Aeronautical Science. Last summer my son and I purchased a Cessna150M. We are excited to use it for our own flight training and to help inspire and share with others. I am currently in the process of planning the first GIFT (girls in flight training) Academy in Arlington. It will be held June 23-30 at Arlington Flight Services. I have four children whom I have homeschooled most of the time. They are currently 12, 16, 21, and 22. As passionate as I am about aviation I am just as passionate about education. Ensuring our youth have access and the ability to explore their interests and passions. I have lived in Arlington since 2004 and have attended most of the fly-ins. It has been sad to see it decrease in recent years. However, the industry is absolutely booming right now and I believe it is a wonderful opportunity to promote Arlington and our great city and airport. We have an amazing airport here and it is time more people have access to it's beauty and great community. Clinton Blankenship Arlington, WA 98223 ✔ 2/14/22 As I move towards the end of my career as a Naval Officer, I would like to serve in a capacity that would benefit the people of Arlington and the community that I’ve grown to love. I know the airport is a central and very important aspect to the city of Arlington. To that, I feel as though I could great contributions in maintaining it’s significance. I’ve been on active duty for 24 years as an officer in the Navy. I hold a Bachelor’s of Science in Political Science from the US Naval Academy and a Master’s of Arts in National Security and Strategic Studies from the Naval War College. While I do not specifically have experience the civilian sector of aviation, I do have experience in leading teams, units, and commands in the management and execution of multi-million dollar budgets across multiple facets both with and for other government agencies. As a leader and follower within the Navy, I’ve learned to trust, rely, work, and succeed with individuals from all walks of life. The mission was always the goal and desired end state regardless of who was on that team. I'd be more than happy to provide any further information or references upon request. I’m looking forward to the opportunity in utilizing the leadership traits and skills I’ve developed to make a difference in the community of Arlington. City of Arlington Council Agenda Bill Item: NB #3 Attachment E COUNCIL MEETING DATE: May 2, 2022 SUBJECT: Civil Service Commissioner Appointment ATTACHMENTS: Redacted application of Jonathan Reichart DEPARTMENT OF ORIGIN Human Resources; James Trefry, Administrative Services Director 360-403-3443 EXPENDITURES REQUESTED: None BUDGET CATEGORY: N/A BUDGETED AMOUNT: N/A LEGAL REVIEW: DESCRIPTION: Re-appointment of existing Civil Service Commissioner Jonathan Reichart to a new six-year term, expiring April 1, 2028. HISTORY: Civil Service Commissioner Jonathan Reichart was initially appointed to the position previously held by Thad Hovis for the remainder of a term expiring on April 1, 2022. ALTERNATIVES: RECOMMENDED MOTION: I move to confirm the reappointment of Jonathan Reichart to the Civil Service Commission. Jonathan Reichart ✔ 04/14/2022 City of Arlington Council Agenda Bill Item: NB #4 Attachment F COUNCIL MEETING DATE: May 2, 2022 SUBJECT: Ordinance Approving Old Town Residential Design Standards ATTACHMENTS: Ordinance, Old Town Residential Design Standards, Planning Commission Findings of Fact DEPARTMENT OF ORIGIN Community & Economic Development; Amy Rusko, Planning Manager 360-403-3550 EXPENDITURES REQUESTED: None BUDGET CATEGORY: N/A BUDGETED AMOUNT: N/A LEGAL REVIEW: DESCRIPTION: This Ordinance adopts the Old Town Residential Design Standards for development within the Old Town Residential zoning district. The design standards were created in an effort to support Senate Bill 1923, by efficiently utilizing land to create more affordable housing units on existing lots, such as duplexes, tri-plexes, four-plexes, courtyard apartments, bungalow courts, townhomes, and cottages (known as “missing middle housing”). The use of strict design standards is imperative, in order to protect the architectural in the OTRD, with single lots being sold for redevelopment. There is a mixture of early 1900’s to present, single family homes that represent the architectural style of their time. The architectural styles that we wish to utilize as a part of these design standards are Craftsman, Farmhouse, Craftsman Bungalow, American Foursquare, Folk Victorian, and Western Ranch. The Old Town Residential Design Standards were developed to development patterns of future residential developments within the Old Town Residential zoning district. The design standards were presented at four Planning Commission Workshops and one Public Hearing. The Public Hearing was held before the Planning Commission on April 19, 2022, where the final design document City of Arlington Council Agenda Bill Item: NB #3 Attachment E ORDINANCE NO. 2022-XXX 1 ORDINANCE NO. 2022-XXX AN ORDINANCE OF THE CITY OF ARLINGTON, WASHINGTON, RELATING TO OLD TOWN RESIDENTIAL DESIGN STANDARDS WHEREAS, the City of Arlington has general design standards adopted in AMC Chapter 20.46, however these are limited, and the Old Town Residential Design Standards provide specific regulations for the Old Town Residential zoning district; and WHEREAS, the City of Arlington Planning Staff has identified that without sufficient development design standards for the Old Town Residential District (OTRD), development or modifications to existing structures may occur that could be detrimental to preserving or enhancing the historical architecture and traditional development practices that have created the Old Town Residential District; and WHEREAS, the document will be known as the City of Arlington Old Town Residential Design Standards; and WHEREAS, the Arlington Planning Commission met to review and consider the proposed design standards at workshops on September 7, 2021, November 2, 2021, January 20, 2022, February 15, 2022, and April 5, 2022; and WHEREAS, the Arlington Planning Commission met to review and consider the final draft of the proposed design standards at a public hearing on April 19, 2022, where the Commission voted to recommend approval to City Council; and WHEREAS, the City Council was provided the Planning Commission recommendation and presented the proposed Old Town Residential Design Standards on April 25, 2022 and on May 2, 2022 the City Council considered the entire design document with this ordinance; and WHEREAS, following the same, the City Council deliberated on the proposed Old Town Residential Design Standards and found that they were in the best interest of the City and its citizens. NOW, THEREFORE, the City Council of the City of Arlington does hereby ordain as follows: Section 1. The Old Town Residential Design Standards shall be the standards adopted that regulate the Old Town Residential zoning district for all development. Section 2. The Old Town Residential Design Standards shall be adopted as a reference document to the Arlington Municipal Code. Section 3. Severability: If any provision, section, or part of this ordinance shall be adjudged to be invalid or unconstitutional, such adjudication shall not affect the validity of the ordinance as a whole or any section, provision or part thereof not adjudged invalid or unconstitutional. ORDINANCE NO. 2022-XXX 2 Section 4. Effective Date. This ordinance or summary there of consisting of the title shall be published in the official newspaper of the City and shall take effect and be in full force five (5) days after publication. PASSED BY the City Council and APPROVED by the Mayor this 2nd day of May 2022. CITY OF ARLINGTON ______________________________ Barbara Tolbert, Mayor Attest: __________________________________________ Wendy Van Der Meersche, City Clerk Approved as to form: ___________________________________ Steven J. Peiffle, City Attorney Findings of Fact Arlington City Planning Commission PLN#932 – Old Town Design Standards Page 1 of 2 bbbbbbb July x, PLN201200 Tim Dean, Chair 238 N. Olympic Avenue 360-403-3551 Regarding: PLN #932 Old Town Residential Design Standards Summary: Over the past few years, the Council has made several changes in the Land Use Code to allow for the addition of mid-density (“missing middle”) housing to most of our residential zones. These changes were consistent with the population absorption requirements of the Arlington 2015 C omprehensive Plan , Snohomish County Planning Policies, and PSRC’s Vision 2040. The planning and academic literature dealing with inclusion of mid-density housing in existing communities is clear that protection of older, historically significant neighborhoods requires the pairing of new mid -density housing with comprehensive design standards. HKP Architects, working under the direction of staff has developed a draft of Old Town Residential Design Standards which addresses the need to establish context for development in this treasured neighborhood of our City. Findings: 1. The proposed Old Town Residential Design Standards will provide for new construction and remodels that are consistent in style with existing neighborhood character. 2. Regulatory requirements for SEPA compliance, public notification and Department of Commerce notification have been met. 3. Planning Commission has reviewed the draft as it progressed through its development in multiple workshops and meetings over the past six months, including the final draft in February of this year. 4. In addition to discussions at numerous public meetings, the Planning Commission held an open record Public Hearing on April 19, 2022, for the purpose of reviewing recommendations to Council regarding the proposed Old Town Design Standards. 5. The proposed Design Standards, rather than prescribing a rigid set of rules, provide for a mix of architectural styles that deliver design flexibility wi thin the Community & Economic Development PLANNING COMMISSION Authentisign ID: DE56F4B9-B8C0-EC11-997E-501AC586CB79 Findings of Fact Arlington City Planning Commission PLN#932 – Old Town Design Standards Page 2 of 2 development patterns that are characteristic of the Old Town neighborhood, thus preserving its historical look and feel. Conclusion and Recommendation: Based on the foregoing findings and testimony received at the hearing , the Planning Commission herby recommends on a unanimous vote that the City Council approve the proposed Old Town Design Standards; PLN#932. Respectfully submitted through the Department of Community and Economic Development to the City Council This Twentieth day of April 2022 by: ____________________________________ Tim Dean Arlington City Planning Commission Chair Authentisign ID: DE56F4B9-B8C0-EC11-997E-501AC586CB79 City of Arlington Council Agenda Bill Item: NB #5 Attachment G COUNCIL MEETING DATE: May 2, 2022 SUBJECT: Proposed vacation of a portion of public right of way (alley) ATTACHMENTS: Resolution, legal description, exhibit map, and updated 5th Avenue alley vacation map DEPARTMENT OF ORIGIN Community & Economic Development; Amy Rusko, Planning Manager 360-403-3550 EXPENDITURES REQUESTED: None BUDGET CATEGORY: N/A BUDGETED AMOUNT: N/A LEGAL REVIEW: DESCRIPTION: This is a privately initiated petition submitted by Stillaguamish Square LLP to vacate a portion of unopened right of way (alley) located between Fifth Street and Division Street, situated west of Block 3 of Wrage Addition to Arlington. This alley is surrounded by property owned by the Stillaguamish Square on three sides and abuts Fifth Street. Refer to attached map. The vacation process requires Council to refer the remainder of the alley was vacated to the Stillaguamish Square property owners in 1981 under Ordinance RESOLUTION NO. 2022-XXX 1 RESOLUTION NO. 2022-XXX A RESOLUTION REGARDING THE PROPOSED VACATION OF A PORTION OF UNOPENED RIGHT OF WAY (ALLEY) LOCATED ALONG THE WEST SIDE OF BLOCK 3 LOTS 2, 3, 4, PLAT OF WRAGE ADDITION TO ARLINGTON WHEREAS, the City of Arlington has identified an unopened portion of public right of way (alley) located along the west side of Block 3 Lots 2, 3, 4 Plat of Wrage Addition to Arlington; and WHEREAS, the Stillaguamish Square LLP is the sole ownership of property on three sides of the alley; and WHEREAS, the City has determined that the alley is no longer necessary to the City’s operation; and NOW, THEREFORE, the City Council of the City of Arlington Washington does hereby resolve as follows: 1. City Council directs city staff to refer the above alley vacation to the planning commission for its review. 2. A public hearing shall be scheduled before the City Council, as required by RCW Chapter 35.79 and the Arlington Municipal Code sections 3.70.030 and 12.18.050 at the regular meeting of the City Council not less than twenty calendar days or more than sixty calendar days after the date of passage of the resolution. 3. City Council requires the petitioner to obtain, at petitioner’s expense, an appraisal by an appraiser acceptable to the city. APPROVED by the Mayor and City Council of the City of Arlington the 2nd day of May, 2022. CITY OF ARLINGTON ______________________________ Barbara Tolbert, Mayor Attest: __________________________________________ Wendy Van Der Meersche, City Clerk Approved as to form: ___________________________________ Steven J. Peiffle, City Attorney Maps and GIS data are distributed “AS-IS” without warranties of any kind, either express orimplied, including but not lim ited to warranties of suitability for a particular purpose or use. M apdata are compiled from a variety of sources which may contain errors and users who rely upon theinformation do so at their own risk. Users agree to indemnify, defend, and hold harmless the City ofArlington for any and all liability of any nature arising out of or resulting from the lack of accuracy orcorrectness of the data, or the use of the data presented in the maps. Prop osed Alley Vacation1,3 72 SQFT North Ave Vacation9,2 09 SQ FT WRAGE ADDITION Duskin Prop erty1,5 60 SQ FT Alley in Block 2Vacation2,3 41 SQ FT 5TH Ave ROW(Future Pa rking) 8,543 SQFT Alley Va cation455 SQFT NORTH ST W 5TH ST SR 9 N WEST AVE 9 1011121415 8 1 2 3 4 6 7 8 1 2 5 3 9 10 11 12 1 2 2 3 4 1 2 4 5 6 7 1 1316 Vaca tio n (e xistin g)Alley Va ca tion (p roposed)5th Ave ROWDuskin Pro perty LotsROW 5th St Alley VacationRevised 2021±City of Arlington Date: File: Cartographer: Scale:VacatedAlleyRev8.5x11_21 5/27/2021 kdh/akc 1 inch = 6 5 fee tLegendDraft City of Arlington Council Agenda Bill Item: NB #6 Attachment H COUNCIL MEETING DATE: May 2, 2022 SUBJECT: Project Close Out of the 2021 Utility and Pavement Preservation Project ATTACHMENTS: Project Acceptance Letter DEPARTMENT OF ORIGIN Public Works; Jim Kelly, Director 360-403-3505 EXPENDITURES REQUESTED: None BUDGET CATEGORY: Water Improvement/TBD Fund BUDGETED AMOUNT: N/A LEGAL REVIEW: DESCRIPTION: Council is being asked to approve final acceptance of the 2021 Utility and Pavement Preservation Project that was completed by Reece Construction Company. HISTORY: Following a competitive bid, Reece Construction Company was awarded the 2021 Utility and Pavement Preservation Project. The City entered into contract with Reece in May of 2021 and the project was deemed fully complete to the satisfaction of the City and in accordance with the terms of the contract in March of 2022. A summary of the construction costs is as follows: Base Bid Price: $ 2,034,636.00 Change Orders: $ 190,854.00 Unbilled Portion: $ (49,281.11) City Of Arlington Public Works Department 154 W. Cox  Arlington, WA 98223  360-403-3526 DATE: April 15, 2022 TO: Mayor Tolbert and Arlington City Council FROM: James X. Kelly, Public Works Director SUBJECT: PROJECT ACCEPTANCE Project Title: 2021 Utility and Pavement Preservation Project No. P02.437.4 Staff has certified the construction performed by Reece Construction Company as complete and in compliance with the terms of the construction contract as awarded by the City Council. The final accounting of the cost of the 2021 project is as follows: Contract Award Amount $ 2,034,636.00 Change Orders $ 190,854.00 Over-runs/Under-runs $ (49,281.11) Sales Tax $ 102,661.06 Final Contract Cost $ 2,278,869.95 Staff recommends official acceptance by the City. If you concur, please sign below: On behalf of the City of Arlington, I accept the construction performed under the contract award by the Arlington City Council for 2021 Utility and Pavement Preservation Project . Mayor Barbara Tolbert Date cc: City Council Kristin Garcia, Finance Director City of Arlington Council Agenda Bill Item: NB #7 Attachment I COUNCIL MEETING DATE: May 2, 2022 SUBJECT: Contract Change Order No. 1 to Water Reclamation Facility Equalization Basin Project Contract ATTACHMENTS: Change Order No. 1 Summary DEPARTMENT OF ORIGIN Public Works; Jim Kelly, Director 360-403-3505 EXPENDITURES REQUESTED: $94,805.00 BUDGET CATEGORY: Sewer Capital Fund BUDGETED AMOUNT: $1,650,000 (2021-2022 budget cycle) LEGAL REVIEW: DESCRIPTION: Construction Change Directives (CCDs) have been issued on the Water Reclamation Facility Equalization Basin project as issues come up during construction. This Change Order will add the combined value of the CCDs to the contract. HISTORY: Public Works publicly bid the Water Reclamation Facility (WRF) Equalization Basin Project in 2021, and the contract was awarded to McClure and Sons. Due to nationwide supply chain issues, much of the project has been delayed to 2022. In addition to supply issues, there have been on site changes made 1 of 3 P-04 (Rev. 2021) CONTRACT CHANGE ORDER 1 Change Order Title: CCD-01, CCD-02A, CCD-02B Date: 4/25/2022 Project Name: EQ Basin & Digested Sludge Pumping Project No: P02.460 Contractor: McClure & Sons, Inc. Federal Aid No: None Owner: City of Arlington The Contract is Modified as Follows: Contractor is hereby directed to, upon receipt of an approved copy of this change order, make changes in the Contract Documents and execute the work as detailed herein. The work covered by the Change Order shall be performed under the same terms and conditions as those included in the original Contract, unless otherwise described herein. The payment and/or additional time specified and agreed to in this Change Order constitutes full adjustment for, and settlement of, all costs and time relating to the performance of the Work described herein. Original Contract Amount: $ 1,460,978.06 Current Contract Amount: $ 1,460,978.06 Amount of this Change: $ 94,805.00 Revised Contract Amount: $ 1,555,783.06 Contract time is: Unchanged Increased Decreased by Work Day Cal. Days New Contract Duration: 175 Work Days Calendar Days Approvals (Not valid until signed by Agency) Approval Recommended – Project Manager Jim Kelly, Public Works Director ___________________________________ ______________ Signature Date Reviewed Kris Wallace, PW Staff Accountant ___________________________________ ______________ Signature Date Reviewed Ryan Morrison, City Engineer ___________________________________ ______________ Signature Date Approved by Agency Barb Tolbert, Mayor ___________________________________ ______________ Signature Date Contractor John Ogorsolka, Division Manager ___________________________________ ______________ Signature Date CONTRACT CHANGE ORDER 1, CONT. 2 of 3 P-04 (Rev. 2021) CCD-01 Contract Change: Repair leaking water pipeline in Biological Nutrient Removal Basin (BNR) #3. The City of Arlington will drain the basin, the Contractor will be responsible for providing access into the basin and to reach the leaking pipe to perform necessary leak repair. ($6,200.00) CCD-02A Contract Change: The City of Arlington will be replacing the membrane system and diffuser system in MBR Train #2, the system consists of 13 double stack Kubota Submerged Membrane Units (*SMU) and 13 diffusers. Work tasks for this CCD include two below items: ($19,795.00) 1 – Unload 26 Kubota SMU units (13x2) and 13 diffusers from four 40-foot shipping containers at the City’s Bio-solids Compost Facility (BCF) and store under a city designated bay. 2 – Load 26 SMU units (13x2) and 13 diffusers from storage bay at BCF and deliver to Arlington WRF. CCD-02B Contract Change: The City of Arlington will be replacing the membrane system and diffuser system in MBR Train #2, the system consists of 13 double stack Kubota Submerged Membrane Units (*SMU) and 13 diffusers. Work tasks for this CCD include below three items: ($68,810.00) 1 – Remove 13 existing double stack SMU’s and 13 diffusers from WRF MBR Train #2 and stage at the WRF for future disposal. Work includes disconnecting all associated air permeate piping. 2 – Install 26 Kubota SMU’s and 13 diffusers in MBR Train #2. Work includes reconnecting all associated air and permeate piping. 3 - Dispose of removed 13 existing double stack SMU’s and 13 diffusers. CONTRACT CHANGE ORDER 1, CONT. 3 of 3 P-04 (Rev. 2021) Contract Change Order 1 Summary Bid Item Description Tax Incl. Unit Est. Qty. Unit Price Amount (w/o Tax) CCD-01 Repair 3 water system N LS 1 $ 6,200.00 $ 6,200.00 CCD-02A Train 2 Replacement – offload and transport N LS 1 $ 19,795.00 $ 19,795.00 CCD-02B Train 2 Replacement – remove, install, dispose N LS 1 $ 68,810.00 $ 68,810.00 Total $ 94,805.00