HomeMy WebLinkAboutSigned Minutes 11-21-22Minutes of the Arlington
City Council Meeting
Council Chambers
110 East 3rd Street
Monday, November 21, 2022
Councilmembers Present: Don Vanney, Heather Logan, Debora Nelson, Marilyn Oertle, Jan
Schuette, Michele Blythe, and Yvonne Gallardo-Van Ornam.
Council Members Absent: none.
Staff Present: Paul Ellis, Jonathan Ventura, James Kelly, Kris Wallace, City Attorney Steve
Peiffle, Tony Orr, and Julie Petersen.
Also Known to be Present: there were four guests in the audience that did not provide
public comment.
Mayor Pro Tern Jan Schuette called the meeting to order at 7:00 p.m., and the Pledge of
Allegiance and roll call followed.
APPROVAL OF THE AGENDA
Councilmember Marilyn Oertle moved to approve the agenda with revision. Councilmember
Debora Nelson seconded the motion, which passed with a unanimous vote.
INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS
None.
PROCLAMATIONS
None.
PUBLIC COMMENT
None.
CONSENT AGENDA
Councilmember Marilyn Oertle moved and Councilmember Debora Nelson seconded the
motion to approve the Consent Agenda that was unanimously carried:
1. Minutes of the November 7, 2022 and November 14, 2022 Council Meetings.
2. Approval of EFT Payments, Petty Cash Check #2020, and Claims Checks: #106869
through #106971 dated November 8th, 2022 through November 21st, 2022 for
$1,721,231.42; Approval of Payroll EFT Payments and Check #30225 through
#30231 dated October 1st, 2022 through October 31st, 2022 in the amount of
$1,231,058.54.
PUBLIC HEARING
None.
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Minutes of the City of Arlington City Council Meeting November 21, 2022
NEW BUSINESS
Resolution for WSDOT Aviation Aid Grant Funding
Airport Operations Director Dave Ryan reviewed the resolution for local matching funds that
are available and authorized for the proposed grant project. The cost is $385,500.00 and
involves the following: design, procure, and install of a solar PV array for the Arlington
Airport Admin Office Building. The request for the WSDOT grant is $250,000.00 as part of
their sustainable aviation grant funding.
Councilmember Michele Blythe moved and Councilmember Don Vanney seconded the
motion to approve the resolution in order to apply for WSDOT grant funding for the
Arlington Airport Admin Office Building Solar Project, and authorized the Mayor to sign the
resolution. The motion passed unanimously.
Resolution Declaring an Emergency for the Gleneagle Reservoir Roof
Public Works Director Jim Kelly stated that for several years the City has tried to obtain
grant funding for replacement of the Gleneagle Reservoir Roof, with those efforts not
producing results. In 2020, Public Works staff budgeted for the Gleneagle Reservoir Roof
replacement out of Water Utility CIP funds, and replacement efforts were moving forward.
On Wednesday, November 2, 2022 a portion of the Gleneagle Reservoir roof collapsed.
Public Works staff responded quickly taking the Gleneagle Reservoir out of service,
reporting the reservoir roof collapse to the Department of Health, the City Administrator,
and the contractor who was preparing to bid on the roof replacement.
With the Gleneagle Reservoir off-line until it can be repaired, the community is suffering
hardship with fluctuating water pressures and limited reserve water for fire protection.
Due to the urgency of this situation, staff is requesting Arlington City Council, pursuant to
RCW 39.04.280(1)(e), declare an emergency situation exists and waive competitive bidding
requirements, and award all necessary contracts to address the emergency situation. Mr.
Kelly answered Council questions.
Councilmember Debora Nelson moved and Councilmember Michele Blythe seconded the
motion to adopt the resolution declaring an emergency situation with the Gleneagle
Reservoir which authorizes the waiving of competitive bidding requirements necessary for
the repair of the Gleneagle Reservoir, and authorized the Mayor to sign it. The motion
passed unanimously.
Contract with DN Tanks for Gleneagle Reservoir Roof Replacement, Phase 1
The Gleneagle Reservoir Roof was funded for replacement in the 2021-2022 budget cycle.
Staff was working with BHC Consultants and DN Tanks to evaluate options for a new roof,
when on Wednesday Nov 2, 2022, a portion of the Gleneagle Reservoir roof collapsed. Staff
isolated the reservoir from the distribution system, coordinated with the Department of
Health, worked with Council to obtain an Emergency Declaration, and worked with DN
Tanks to accelerate the roof replacement work. This Council Agenda Bill contains a
proposal for Phase 1 of the Gleneagle Reservoir Roof Replacement project. The first phase
of this project entails demolition of the existing roof, assessment of the tank structural
condition (it is 48years old) and preparation of a report outlining replacement roof options.
DN Tanks is the original contractor that constructed the Gleneagle Reservoir in 1975, and is
well qualified to perform the roof replacement work. Staff is recommending Council
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Minutes of the City of Arlington City Council Meeting November 21, 2022
approve Phase 1 of the DN Tanks Gleneagle Reservoir Roof Replacement proposal. Mr.
Kelly answered Council questions.
Councilmember Debora Nelson moved and Councilmember Marilyn Oertle seconded the
motion to accept the DN Tanks proposal for the Gleneagle Reservoir Roof Replacement,
Phase 1, and authorized the Mayor to sign the contract. The motion passed unanimously.
COMMENTS FROM COUNCILMEMBERS
Mayor Pro Tem Jan Schuette announced that she, Mayor Tolbert and staff members attended
the ribbon cutting for the ice Skating rink on November 18, 2022.
ADMINISTRATOR & STAFF REPORTS
None.
MAYOR'S REPORT
None.
EXECUTIVE SESSION
None.
ADJOURNMENT
With no further business to come before the Council, the meeting was adjourned at 7:17 p.m.
Barbara Tolbert, Mayor
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