HomeMy WebLinkAboutSigned Minutes 07-11-22Minutes of the Arlington
City Council Workshop
Council Chambers
110 East 3rd Street
Monday, July 11, 2022
Councilmembers Present: Don Vanney, Heather Logan, Debora Nelson, Marilyn Oertle,
Michele Blythe, Yvonne Gallardo-Van Ornam, and Jan Schuette via Zoom.
Council Members Absent: None.
Staff Present: Mayor Barb Tolbert, Paul Ellis, Kristin Garcia, Kris Wallace, Jim Kelly, Dave
Ryan, Mike Gilbert, Tony Orr, City Attorney Steve Peiffle, and Julie Petersen.
Also Known to be Present: Kathy Vanney and Sid Logan.
Mayor Barb Tolbert called the meeting to order at 7:00 p.m., and the Pledge of Allegiance and
roll call followed.
APPROVAL OF THE AGENDA
Mayor Pro Tern Jan Schuette moved to approve the agenda as presented. Councilmember
Marilyn Oertle seconded the motion, which passed with a unanimous vote.
WORKSHOP ITEMS - NO ACTION WAS TAKEN
2023 / 2024 Proposed Capital Project Budget
Finance Director Kristin Garcia reviewed the capital projects to be considered for 2022
budget amendments and for inclusion in the 2023/2024 biennial budget. Two items have
been updated; the parks capital plan budget was increased from $387,000 to $400,000 for
additional fencing that might be needed along Centennial Trail near the Depot restrooms,
and a budget year has been identified for each project. The items noted for 2023/2024 will
be included in the biennial budget that will be brought forward to council later this year.
Ms. Garcia also reviewed the updated ARPA project summary worksheet noting the
timeline of when projects are scheduled to be completed. Discussion followed with Ms.
Garcia answering Council questions.
Proposal from Smartsheet for Contract Management System
Finance Director Kristin Garcia reviewed the Smartsheet contract application information.
She described the efficiency this application would have on production reporting and data
entry across the City. The vendor is offering a discount if the purchase is committed by July
29. The discounted price is $46,425.08, and if not committed by July 29, the cost will be
$50,000. The ongoing annual maintenance fee of $38,970 which includes system updates,
licensing for 15 users (with unlimited access to view only users), 10 training sessions per
month per user, initial training, and technical assistance. The annual maintenance fee will
be cost shared among all departments so the individual budget impact will be minimal.
Discussion followed with Ms. Garcia answering Council questions.
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Minuted of the Ci1y of Arlington City Council Meeting July 11, 2022
Review of Council Remote Access Policy
Councilmembers discussed changes to the Council Rules of Procedure with prioritizing
'Loom meetings amongst the councilmembers, and the limits of absences from council
meetings per councilmember. Mr. Ellis stated the amendments to the Council Rules of
Procedure will be presented at the September meeting. City Administrator Paul Ellis and
City Attorney Steve Peiffle answered Council questions.
Six -Year Transportation Improvement Program Review
Public Works Director Jim Kelly reviewed the Six Year Transportation Improvement Plan
for years 2023-2028. He announced a Public Hearing will be held for the 2023-2028 Six
Year Transportation Improvement Plan (TIP) on August 1, 2022. Discussion followed with
Mr. Kelly answering Council questions.
Mayor Tolbert recused herself from the following discussion.
Waiver of Fees for Fly -In
Mayor Pro Tern Jan Schuette reviewed the resolution to waive land use fees for the annual
Fly -In. The Airport Commission is not conducting a meeting, in July, so the resolution has
been amenctect. No aiscussion from uouncnmemoers.
Mayor Tolbert returned to the following discussion.
ADMINISTRATOR AND STAFF REPORTS
City Administrator Paul Ellis shared staff hiring updates with positions filled and current
vacancies. Discussion followed with Mr. Ellis answering Council questions.
MAYOR'S REPORT
Mayor Tolbert stated that the Cascade Industrial Center is working on higher education
opportunities for residents of Arlington. She announced that Workforce Snohomish is
opening a satellite office in Arlington that will assist in connecting employers and career
seekers. They have obtained funding to hire a Community Engagement Specialist to assist
those who are seeking to connect. She announced there will also be an In School Youth
Strategy to assist with finding careers. She is also looking to announcing the opportunity for
higher education options for residents in Arlington.
COMMENTS/ REPORTS FROM COUNCILMEMBERS
Councilmembers stated they enjoyed seeing the Street Fair was well attended.
PUBLIC COMMENT
None.
REVIEW OF CONSENT AGENDA ITEMS FOR NEXT MEETING
None.
EXECUTIVE SESSION
None.
ADJOURNMENT
With no further business to come before the Council, the meeting was adjourned at 8:06 p.m.
Barbara Tolbert, Mayor
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