HomeMy WebLinkAboutSigned Minutes 07-05-22Minutes of the Arlington
City Council Meeting
Council Chambers
110 East 3rd Street
Tuesday, July 5, 2022
Councilmembers Present: Don Vanney, Debora Nelson, Marilyn Oertle, Jan Schuette,
Michele Blythe, Yvonne Gallardo-Van Ornam, and Heather Logan, who joined with Zoom.
Council Members Absent: None.
Staff Present: Mayor Barb Tolbert, Paul Ellis, Kristin Garcia, Marc Hayes, Jim Kelly, Chief
Jonathan Ventura, Tony Orr, and Julie Petersen.
Also Known to be Present: Kathy Vanney.
Mayor Barb Tolbert called the meeting to order at 7:00 p.m., and the Pledge of Allegiance and
roll call followed.
APPROVAL OF THE AGENDA
Mayor Pro Tem Jan Schuette moved to approve the agenda as presented. Councilmember
Marilyn Oertle seconded the motion, which passed with a unanimous vote.
INTRODUCTION OF SP&IAL GUESTS AND PRESENTATIONS
None.
PROCLAMATIONS
None.
PUBLIC COMMENT
None.
CONSENT AGENDA
Mayor Pro Tem Jan Schuette moved and Councilmember Marilyn Oertle seconded the motion
to approve the Consent Agenda that was unanimously carried:
1. Minutes of the June 21 and June 27, 2022 Council meeting
2. Accounts Payable: Approval of Petty Cash Check #2013 for $40.00; EFT Payments
and Claims Checks: #105841 through #105929 dated June 22, 2022 through July 5,
2022 for $742,211.95.
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Minutes of the City of Arlington City Council Meeting July 5, 2022
PUBLIC HEARING
Ordinance Vacating a Portion of City Right of Way
City Administrator Paul Ellis requested Council approve an ordinance vacating a portion of
city right of way.
The public hearing was opened at 7:08 p.m.
With no members of the public wishing to speak, the public hearing portion was closed at
7:08 p.m., and Council questions were opened at 7:09 p.m. Mayor Pro Tem Jan Schuette
provided comment. The public hearing was closed at 7:10 p.m.
Mayor Pro Tem Jan Schuette moved and Councilmember Marilyn Oertle seconded the motion
to approve the ordinance, allowing the proposed vacation of the unopened alleyway to
proceed, and authorized the Mayor to sign, subject to payment in the sum of $200.00, and
final review by the City Attorney. The motion passed unanimously.
NEW BUSINESS
Purchase of 3D Laser Scanner for Police Department
Police Chief Jonathan Ventura requested Council approve resolution affirming an exception
to the competitive bid process for the purchase of a 3D laser scanner. Chief Ventura
answered Council questions.
Councilmember Michele Blythe moved and Councilmember Don Vanney seconded the
motion to approve the resolution affirming an exception to the competitive bid process for
purchase of a 3D laser scanner, and authorized the Mayor to sign the resolution, pending
legal review by the City Attorney. The motion passed unanimously.
Resolution Rejecting Bid Protest Letter to 2022 Utility and Pavement
Preservation Bid Award
Public Works Director Jim Kelly requested Council approve the Resolution for Rejecting Bid
Protest Letter to Utility and Pavement Preservation Bid Award.
Councilmember Debora Nelson moved and Councilmember Marilyn Oertle seconded the
motion to approve the resolution rejecting the SRV Construction Inc. challenge to the 2022
Utility and Pavement Preservation Bid submitted by Reece Construction, and find Reece
Construction Company to be the qualified low bidder for the 2022 Utility Improvement and
Pavement Preservation Project, and authorized the Mayor to sign the resolution, subject to
final review by the City Attorney. The motion passed unanimously.
Low Bid Award for 2022 Utility and Pavement Preservation
Public Works Director Jim Kelly requested Council approve the Low Bid Award for 2022
Utility and Pavement Preservation.
Councilmember Debora Nelson moved and Mayor Pro Tem Jan Schuette seconded the
motion to award the 2022 Utility Improvement and Pavement Preservation Project to
Reece Construction Company in the amount of $ 2,919,092.37, and authorized the Mayor to
sign the construction contract, subject to final review by the City Attorney. The motion
passed unanimously.
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Minutes of the City of Arlington City Council Meeting July 5 2022
Resolution to Accept Funds for Housing Action Plan Implementation Grant
Community and Economic Development Director Marc Hayes requested Council approve
the Resolution to Accept Funds for Housing Action Plan Implementation Grant.
Councilmember Don Vanney moved and Councilmember Marilyn Oertle seconded the
motion to accept the available grant funding of $100,000.00, from the Department of
Commerce, and authorized the Mayor to sign the resolution, and sign the contract for
planning work related to Housing Action Plan Implementation. The motion passed
unanimously.
Professional Services Agreement with Otak for Comprehensive Plan
Community and Economic Development Director Marc Hayes requested Council approve
the Professional Services Agreement with Otak for the Comprehensive Plan.
Councilmember Don Vanney moved and Councilmember Debora Nelson seconded the
motion to approve the project scope, schedule and budget for the 2024 Comprehensive Plan
Update, and authorized the Mayor to sign the Professional Services Agreement with Otak.
The motion passed unanimously.
COMMENTS FROM COUNCILMEMBERS
Mayor Pro Tern Jan Schuette shared information from the SCCIT (Snohomish County Citizens
for Improved Transportation) meeting.
Councilmember Yvonne Gallardo-Van Ornam shared that Snohomish County Tourism is
accepting applications for grants.
ADMINISTRATOR & STAFF REPORTS
City Administrator Paul Ellis stated that the July 4 weekend festivities were successful, and
acknowledged the work of the staff who helped with events. Discussion continued with how
the non -emergency line processed calls on July 4.
City Administrator Paul Ellis asked the Mayor and Councilmembers if they would agree to be
seated at the dais during Council workshops. They all agreed.
MAYOR'S REPORT
Mayor Tolbert thanked the agencies that assisted in hosting events for the Fourth of July
holiday celebrations.
EXECUTIVE SESSION
None.
ADJOURNMENT
With no further business to come before the Council, the meeting was adjourned at 7:27 p.m.
Barbara Tolbert, Mayor
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